Incarnation School Parent-Teacher Organization

Incarnation School PTO Board Meeting Minutes November 2, 2010

2011-01-04T18:17:00.000-08:00

Incarnation School PTO Board Meeting Minutes
11-2-10

Members Present: Father Larry, William Terrazas, Diana Girskis, Olivia Carrillo, Mark Richardson, Felix Urena, Nick Harris, Maria Aguayo, Monique Moore, Virginia Williams, and Jim Cahill.

Absent: Phil Le Franc, Rene Garcia

Opening/Closing: Olivia Carrillo opened the meeting with a prayer and Father Larry closed the meeting with a prayer.

Note: these minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

Pastor’s Report:

Father Larry reported that a meeting with Nestle will be scheduled in the near future.

Principal’s Report:

Ms. Carrillo had the following news items for the Board:
• Smart Board quotes are in – approximately $10K for 2 - they have not been purchased yet. Quotes have been submitted to the Technology Chair on the Consultative Board to attempt more competitive pricing. The goal is to make a selection in the next few weeks and begin installation before the end of December.
• Sees Candy fundraising starting soon – proceeds go to 8th grade
• Wine tasting class for 8th grade fund raiser – parents of grades 6-8 can attend. The date will be December 3rd from 7-10 pm. Flyer to applicable parents next week.
• Cardinal Mahoney’s service project. He is expected to leave in February 2011. Students are being asked to give 500 hours of service in his name – note went out in messenger today.
• Parent teacher conference notices went out this week.
• Tours are being scheduled for new prospective students’ parents – we will post on the website
• Cyber awareness meeting was held last week on 10-27-10. Only 5 parents attended – there were 5 FBI agents present.
• From the auction 2 years ago – there were bidders for the logo on the floor – they actually put it on the wall of the gymnasium and this will soon be unveiled.

Review of Minutes – Jim reported that the October 5th Minutes were emailed to the Board for approval today. The minutes will be reviewed and a final will be developed this week for approval.

UPDATES:

Mother Son Picnic – This event went well. There was good participation.

Halloween Party/Parade: The event went well. Monique suggested that parking should be considered for this event. There were a lot of vehicles and some illegally parked so next year we should consider this.

Scrip: Jenn Bunt could not attend tonight but said we should push people to sign up, especially to Ralphs which is a great funding source. Jenn has a flyer she has put out many times. For parishioners or others who do not want to get all the emails or coupons – people could use the scanned card to link their account to the school. There was discussion about getting Jenn some additional volunteers. Jenn needs some qualified people to help with this. She also may need some updated equipment.

Academic Decathlon: The school did get a volunteer to chair – the Chan’s will be taking this on.

Jogathon: The jogathon will be held on November 19th.
• Mark passed out a list of sponsors to date.
• We are at $8750 versus $7750 last year.
• Latest date to get a name on the shirt is November 8th including artwork – this gives a buffer to the November 10th deadline for the printers of the shirts.
• Last year the shirts were $4.75 now they are $4.95. Darker colors are more expensive so we will have a light colored shirt.
• Virginia showed the artwork
• Tag line is Run for the Tech of It!
• Contact Ann Marie with additional sponsors – send this out in the messenger.
• We still need more volunteers.
• Our bank still did not donate but Mark is calling to press them a bit.

Barnes and Noble Bookfair: Monique has the flyer. Event is December 4th, 2010.

Upcoming Events:

November 5th – day off for the children
November 12th – Veterans Day
November 19th - Jogathon
November 25/26 – Thanksgiving (No School)
December 4th - Barnes and Noble Book Fair
December 7th - Next PTO Board meeting
December 16th – Christmas Concert.

Open Discussion:

Cyber Awareness Meeting: Monique said she attended and it should almost be required to be attended next time we have it – she felt it would be very pertinent to the parents of students. The idea of having this presented again was discussed by the board. There was discussion about educating the students with some form of this program. The agents do not want to do it with the students until the parents are educated. Monique said that colleges are even using internet info to screen applicants so the kids need to be made aware of that.

Christmas Event: Need people to man the doors and control access to front pews. Need to contact Scott to do the Christmas DVD – he gets his revenue from the sale of the DVD.

Using the Gym for Events: Maria said she used the gymnasium for her son’s 15th birthday. They had it catered and they set up and cleaned up. The only hard part was they were limited with the time they come in or they are charged another day. So it was a little hard to coordinate the set up and decoration.

Mrs. Hihn Computer and Library: Monique talked with Mrs. Hihn. She is interested in a web based program for the library that allows the users to get to more resources online – there is a cost of $1525 including the first year of tech support. Ongoing is a maintenance cost of $1,000 per year ongoing. Right now we are paying $520 per year for the existing system. If we can get her some dollars on this program we may be able to help her make this happen. Other issue was Mrs. Lamosta needed a DVD on Indians and she said she has over 200 videos many of which need to be categorized and also converted to DVD. Mrs. Girskis said they have a program that allows them to get multimedia for free online. Monique suggested that maybe at Christmas we can have a “giving tree” to raise money for the library specifically. Maybe we could use a Christmas tree at the Christmas show or the Auction. Mark suggested that some of the money that was being raised for the Jogathon maybe should go to the library – he suggested $2500. All agreed that this would be money well spent. Monique will ask her to get a quote to Olivia for what she needs.

Air Conditioning: Mark asked about doing window units for the classrooms. Olivia said that it is being researched by John Fenton on the Consultative Board. This Consultative Board thought that if window units were to be considered, there should be consideration of regulating when it is on and off and that these units could eventually become a service issue.

Email to Olivia: Olivia got an email from a new mom who was trying to get Sponsorships for the Jogathon. She said she actually pounded the pavement this week and wanted to know if we could put together a session on “How to Fund Raise” so she can get some pointers. Monique said that she asked all businesses that she came into contact with in her regular routine, hairdressers, restaurants, etc and got many small donations. Mark said most sponsors are known by parents and that is how donations flow in. Consideration will be given on how to organize something like this.

Next Meeting: December 7, 2010 at 6 pm.

Incarnation School PTO Board Meeting Minutes October 5, 2010

2011-01-04T18:14:00.000-08:00

Incarnation School PTO Board Meeting Minutes
10-5-10

Members Present: Father Larry, Phil Le Franc, Olivia Carrillo, Mark Richardson, Felix Urena, Nick Harris, Rene Garcia, Maria Aguayo, Monique Moore, Virginia Williams, and Jim Cahill.

Absent: Diana Girskis, William Terrazas

Opening/Closing: Felix Urena opened the meeting with a prayer and Father Larry closed the meeting with a prayer.

Pastor’s Report:
Father Larry reported that he will be attending a meeting in Menlo Park educating on pasturing, staff, parish and school subjects. He was asked if he will be staying at Incarnation and he described how this position works and noted that he is here for a year for sure from when he started but that next February he could be moved if there are others who apply for the spot here.

Principal’s Report:
Ms. Carrillo had the following news items for the Board:
• Academic Decathlon Chair has been found.
• Adjusted Budget is being finalized.
• Iowa tests have been finished. There are still a few make-up tests being taken.
• Two Smart boards will be purchased with Scrip money. They will be placed in the Math and Science rooms. There is a possibility of a board in the computer lab if space and layout permit.
• 10/27 there will be a Cyber-awareness presentation in the evening at the School. It is recommended one parent from every family attend. No Children allowed.

Review of Minutes – September 7, 2010 Minutes were presented to the Board for approval. The minutes were approved by the board with minor changes.

UPDATES:
Back to School Hop and Book Fair – These events went well. There was good participation.
Back to School Nights: On September 16th and 23rd the back to school nights were held at the school and went well.
Blessing of the Animals: This event was well attended.
Scrip: We will get an update from Jenn Bunt at the next meeting.

Jogathon: The jogathon will be held on November 19th.
• Chair Ann-Marie Guinane
• Sponsor sheets went out in the home mailer
• PTO needs to continue to look for more sponsors
• Virginia is sending out info to last year’s sponsors.
• New Potential sponsors will be approached in the next two-weeks.
• Tag Line to be voted on per email. Possible lines brought up in this meeting included:
o running for the future
o Take it to the Limit
o We are the Champions
o Running for our future
o Running to our future
• PTO agreed 25% of the proceeds would go towards computers for the class rooms (or a similar type of immediate gratification project). The balance would go towards AC.

Upcoming Events:
Picture Day – October 2010
Mother –Son Picnic – October 24, 2010
Halloween Parties/Parade – October 29, 2010
November 5th – day off for the children

Open Discussion:

PTO Meeting: The PTO meeting was a great success with about 180 attendees and everyone seemed to like the raffle for the 20 service hours. Everyone agreed that Mark did a great job of keeping the meeting on time and focused. Everyone agreed that the sign up table was also a great success.

Clothing Tags: Monique mentioned that some 20 families have already been on the website and taken advantage of the clothing tags she presented at the PTO meeting.

Emails: Mark reminded all board members to be cautious about sending any emails that might be sensitive in nature and asked that these type of emails be addressed when the board is in session or directly with Olivia if they are pressing.

Next Meeting: Jenn Bunt will attend next meeting. She needs help but the support must be qualified. It was also suggested a one-page Ralphs/Vons application be developed so friends of INCA can easily join. Maybe service hours can be given to those that enter the data?

Next meeting will be November 2, 2010 at 6 pm.

Incarnation School PTO Board Meeting Minutes September 3, 2010

2011-01-04T18:06:00.000-08:00

Incarnation School PTO Board Meeting Minutes
9-3-10

Members Present: Father Larry, Phil Le Franc, Diana Girskis, William Terrazas, Mark Richardson, Felix Urena, Nick Harris, Rene Garcia, Maria Aguayo, Monique Moore, Virginia Williams, and Jim Cahill.

Absent: Olivia Carrillo

Opening/Closing: Father Larry opened the meeting with a prayer and closed the meeting with a prayer.

Note: these minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

Pastor’s Report:
Father Larry reported that school had successfully started on the 30th and that Kindergarten and Pre-K began the same day as this meeting (9-3-10).

Principal’s Report:
Ms. Carrillo was not present but had the following items slated for the meeting:
The electrical upgrade is virtually complete and the Computer Network connections are in place
Mrs. Hihn is looking for book fair volunteers still.
We are also looking for academic decathlon volunteers

Electrical Update: Work is virtually complete and the project was completed within budget and schedule..

Review of Minutes – August 3, 2010 Minutes were presented to the Board for approval. The minutes were approved by the board.

UPDATES:

New Parent Orientation – The 8-22-10 new parents’ orientation went well. There were a lot of board members there which was great.

Kinder Picnic: Jim Cahill attended the event and said it was well attended.

First Day of School (September 28, 2010): Monique noted that the coffee for the first day of school was provided (donated) by Starbucks and suggested that we ask for these types of donations more often for future events.

Scrip: The board reminded everyone that Scrip is a key fund raiser for the school and we need to encourage everyone to use it.

Academic Decathlon: The school has not gotten any volunteer to chair the academic decathlon yet. If a chair is not found in time to register, Incarnation will not participate in the event.

Jogathon: The jogathon will be held on November 19th. It was agreed that it was time for sponsor sheets and a notice in the home mailer. Diana Girskis will check on getting it in the home mailer. Virginia Williams will help with this event – now is the time for planting the seed for sponsors, etc. The tag line design needs to happen soon so we can do the art for the shirts. We may want to use robocall for it.

Spring Auction Update: Susan Theiring will be chairing the dinner auction this year. It will be held across the street at the Hilton Hotel. Special rates are being negotiated for people who would like to stay overnight. More details will be provided in the General PTO Meeting.

Upcoming Events:
Back to School Hop – September 11, 2010
Book Fair – September 11-16, 2010
Back to School Night – September 16, 2010 (Grades 6-8)
General PTO Meeting – September 21, 2010
Back to School Night – September 23, 2010 (Grades PreK to 5th)
ITBS Testing – September 27th thru October 5th, 2010
Blessing of the Animals – October 1, 2010
Picture Day – October 2010
Mother –Son Picnic – October 24, 2010

Open Discussion:

Volunteers: There was a discussion of how to get more volunteers for the various events that need volunteers. It was agreed that a table would be set up at the General PTO Meeting to help get more volunteers. Specifically there was a discussion of the carpool needing more volunteers. Phil expressed his concern about the lack of volunteers. It was agreed that we would approach Olivia about using the robo-call to solicit more volunteers for this week and those that follow. It was also agreed that we should allow a shorter term commitment for volunteers of carpool so that we do not “scare” volunteers into a full year of carpool when they might not be able to commit for a year.

Agenda for PTO Board Meeting in September: The board discussed how to get more people to the actual meeting. It was agreed that the board would raffle off some volunteer hours to try to increase the number of attendees. It was also agreed that people would be given free dress tickets for their children if they attended. The following items were agreed to be included in the meeting:
1. Introductions to Board
2. Carpool
3. Jogathon
4. Academic Decathlon Chair needed
5. Clothing Tags - Monique
6. Electrical Update
7. Finance Update - Felix
8. Service Hours
9. Auction Dinner
10. Athletics – things are going OK according to Nick but we need some additional balls for the sports
11. Sebastian Medina would like to present at the General PTO meeting regarding the cross walk on Brand – he is working to pursue lights at this crosswalk.

William will help with presentation for the PTO meeting on the 21st. Mark will coordinate getting inputs from others for the presentation.

Next meeting will be October 5, 2010 at 6 pm.

PTO Board Meeting Minutes September 3, 2010

2010-10-06T08:51:00.000-07:00

Incarnation School PTO Board Meeting Minutes
9-3-10

Members Present: Father Larry, Phil Le Franc, Diana Girskis, William Terrazas, Mark Richardson, Felix Urena, Nick Harris, Rene Garcia, Maria Aguayo, Monique Moore, Virginia Williams, and Jim Cahill.

Absent: Olivia Carrillo

Opening/Closing: Father Larry opened the meeting with a prayer and closed the meeting with a prayer.

Note: these minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

Pastor’s Report:

Father Larry reported that school had successfully started on the 30th and that Kindergarten and Pre-K began the same day as this meeting (9-3-10).

Principal’s Report:

Ms. Carrillo was not present but had the following items slated for the meeting:
The electrical upgrade is virtually complete and the Computer Network connections are in place
Mrs. Hihn is looking for book fair volunteers still.
We are also looking for academic decathlon volunteers

Electrical Update: Work is virtually complete and the project was completed within budget and schedule..

Review of Minutes – August 3, 2010 Minutes were presented to the Board for approval. The minutes were approved by the board.

UPDATES:

New Parent Orientation – The 8-22-10 new parents’ orientation went well. There were a lot of board members there which was great.

Kinder Picnic: Jim Cahill attended the event and said it was well attended.

First Day of School (September 28, 2010): Monique noted that the coffee for the first day of school was provided (donated) by Starbucks and suggested that we ask for these types of donations more often for future events.

Scrip: The board reminded everyone that Scrip is a key fund raiser for the school and we need to encourage everyone to use it.

Academic Decathlon: The school has not gotten any volunteer to chair the academic decathlon yet. If a chair is not found in time to register, Incarnation will not participate in the event.

Jogathon: The jogathon will be held on November 19th. It was agreed that it was time for sponsor sheets and a notice in the home mailer. Diana Girskis will check on getting it in the home mailer. Virginia Williams will help with this event – now is the time for planting the seed for sponsors, etc. The tag line design needs to happen soon so we can do the art for the shirts. We may want to use robocall for it.

Spring Auction Update: Susan Theiring will be chairing the dinner auction this year. It will be held across the street at the Hilton Hotel. Special rates are being negotiated for people who would like to stay overnight. More details will be provided in the General PTO Meeting.

Upcoming Events:
Back to School Hop – September 11, 2010
Book Fair – September 11-16, 2010
Back to School Night – September 16, 2010 (Grades 6-8)
General PTO Meeting – September 21, 2010
Back to School Night – September 23, 2010 (Grades PreK to 5th)
ITBS Testing – September 27th thru October 5th, 2010
Blessing of the Animals – October 1, 2010
Picture Day – October 2010
Mother –Son Picnic – October 24, 2010

Open Discussion:

Volunteers: There was a discussion of how to get more volunteers for the various events that need volunteers. It was agreed that a table would be set up at the General PTO Meeting to help get more volunteers. Specifically there was a discussion of the carpool needing more volunteers. Phil expressed his concern about the lack of volunteers. It was agreed that we would approach Olivia about using the robo-call to solicit more volunteers for this week and those that follow. It was also agreed that we should allow a shorter term commitment for volunteers of carpool so that we do not “scare” volunteers into a full year of carpool when they might not be able to commit for a year.

Agenda for PTO Board Meeting in September: The board discussed how to get more people to the actual meeting. It was agreed that the board would raffle off some volunteer hours to try to increase the number of attendees. It was also agreed that people would be given free dress tickets for their children if they attended. The following items were agreed to be included in the meeting:
1. Introductions to Board
2. Carpool
3. Jogathon
4. Academic Decathlon Chair needed
5. Clothing Tags - Monique
6. Electrical Update
7. Finance Update - Felix
8. Service Hours
9. Auction Dinner
10. Athletics – things are going OK according to Nick but we need some additional balls for the sports
11. Sebastian Medina would like to present at the General PTO meeting regarding the cross walk on Brand – he is working to pursue lights at this crosswalk.

William will help with presentation for the PTO meeting on the 21st. Mark will coordinate getting inputs from others for the presentation.

Next meeting will be October 5, 2010 at 6 pm.

PTO Board Meeting Minutes May 3, 2010

2010-05-04T08:40:00.000-07:00

Members Present: Diana Girskis, Ann Marie Smith, Tom Olona, Mark Richardson, Jim Cahill, Phil Le Franc, Doug Bennett, Felix Urena, Veronica Ferrer

Absent: Mandy Viole, Father Paul, Father Tom, Olivia Carrillo, William Terrazas

Opening/Closing: Diana Girskis opened the meeting with a prayer and closed the meeting with a prayer.

Note: these minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

Pastor’s Report:

Not applicable but the following reminders were made:

Father Paul’s goodbye ice cream event will be held Friday, May 21, 2010 after lunch at the school.

Principal’s Report:

Ms. Carrillo was not present but the following items were brought up by Diana Girskis:

Electrical Update:

Review of Minutes – April 12, 2010 Minutes were presented to the Board for approval. The minutes were approved by the board pending review and approval by Ms. Carrillo. Once she approves, Jim Cahill will send to Dennis Doyle once the minutes are approved.

UPDATES:

Agenda for PTO Board Meeting on May 10: The Board will lose 5 members this year and thus will need 5 more volunteers. Thom will put an announcement into the bulletin to let people know. The Board covered the agenda for the meeting. Jim Cahill volunteered to provide water for the PTO Board meeting on May 10th.

Spring Luncheon Update: Jim Theiring is still doing the accounting for the event. The raffle cleared $11,000 but beyond that, we will hear results at the May 10, 2010 PTO Meeting.

Science Fair: Delcia spoke with Thom yesterday and they will get together this summer so they can discuss her thoughts regarding her vision of the science fair. Then they will present their ideas to Olivia and the Science Teacher for possible changes for next year.

Upcoming April Events:
PTO Meeting – May 10th
June 1 – Baccalaureate mass 9:30 am (church)
June 4 – Eighth grade Dinner Dance
June 6 – Eighth Grade Graduation 2 pm (church)
June 7 – PTO Board Meeting – 6-7 pm (ICC)
June 10 – Kindergarten Graduation
June 11 – Last Day of School

Open Discussion:

Raffle Donation to the church Building Fund: Fifteen percent of the parishioner sales went to the church building fund last year. Everyone agreed this should be done this year as well. Parishioner sales were $11,000 so fifteen percent will be $1760.

Format of Progress Reports: Doug mentioned that the format of the reports should be in the same format for all subjects where the report is completed. Diana said she will look into this.

Jogathon: There was a discussion about obtaining sponsors for the jogathon for next year. Something will be sent home at the end of the year. It was agreed that the sponsorship might be easier if we get started in the summer. Tom suggested having the children involved somehow in the fund raising in order to increase participation.

Next meeting will be June 7, 2010 at 6 pm and following the meeting, the new and previous board members will meet at El Torrito.

PTO Board Meeting Minutes April 12, 2010

2010-04-13T08:30:00.000-07:00

Members Present: Father Tom, Olivia Carrillo, Diana Girskis, William Terrazas, Ann Marie Smith, Tom Olona, Mark Richardson, and Jim Cahill.

Absent: Mandy Viole. Phil Le Franc, Doug Bennett, Felix Urena, Veronica Ferrer, Father Paul

Opening/Closing: Father Tom opened the meeting with a prayer and closed the meeting with a prayer.

Note: these minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

Pastor’s Report:

Father Tom reported that Father Paul is working on transitioning his duties to the new administrator, Father Larry Neumeier. He is currently an associate pastor at a church in Woodland Hills.

Next round up, Incarnation Church can be listed and others can apply, but for 1 year, Father Neumeier will be the administrator.

Father Pat’s anniversary luncheon is Sunday after the mass.

Principal’s Report:

Ms. Carrillo reported/requested the following items:

Electrical Update: The bids are being reviewed and a contractor will be selected soon. We will be transferring funds to the school building fund set up for this project.

Review of Minutes – March 1, 2010 Minutes were presented to the Board for approval. The minutes were approved by the board with a minor typo change. Ann Marie will send the electronic to Jim Cahill and Jim Cahill will send to Dennis Doyle once the minutes are approved.

UPDATES:

Spaghetti Dinner – The dinner went well but the person who has been the organizer for the last few years, Lenny Algiers, announced that she will not be doing it next year so we will need a new organizer next year.

Lenten Soup Supper: Ann Marie attended the event and they made $310 this year. Doug and Mandy helped a lot with that event.

Talent Show: William reported that we need to find more people to help next year. The suggestion was made that parents whose children are in the event should help.

Spring Luncheon Update: Per Susan Theiring, 145 people have registered for the luncheon. Auction items are still low in quantity so more are needed. Meeting this Wednesday in the auditorium. Next year’s auction will be May 14th 2011. There have been about $5,000 of sales to school families and $3500 to others. William mentioned that there were some sensitivities over the fact that it was scheduled this year on the Armenian Genocide Anniversary. Next year will not be a problem.

Science Fair: Any child 5th grade or younger will not be judged. She would like to have twin judges at all times. William has 11 confirmed judges and 5 maybes for volunteers. Delcia Sampson is chairing the event and has experience with previous like events.

Faculty Luncheon: We need help on evites for the event. Our volunteer is doing the week and Olivia Carrillo said they will take care of the luncheon itself.

Upcoming April Events:
Father Pat’s Anniversary Luncheon – April 18
Spring Luncheon/Auction – April 24th
PTO Meeting – May 10th

Jim Cahill volunteered to provide water for the PTO Board meeting on May 10th.

Open Discussion:

Volunteer Model: Ann Marie said that there were different models of volunteering that other schools are doing. She had sent out an email describing how things could be done differently which she asked for feedback on. Olivia suggested that more complicated models end up taking more accounting of the hours. Father Tom suggested that the model should reflect time spent with their children including participation, care, and wanting to help. This behavior fosters a community feeling.

Agenda for PTO Board Meeting in May: Voting or Nominating new members. Auction Reporting, Electrical Update, Excitement for Jogathon, have sponsor forms for the meeting, Thom will put an announcement into the bulletin to let people know. Olivia suggested we should peruse last year’s general meeting agenda for other ideas – which we did on the spot – Virtus training also came up.

PTO Monthly Meeting – keep it short

Earthquake Preparedness: Students recently covered the drop cover and hold process.

Next meeting will be May 3, 2010 at 7 pm.

PTO Board Meeting November 3, 2009

2009-12-02T12:34:00.000-08:00

Members Present: Father Tom, Father Paul, Olivia Carrillo, Diana Girskis, Veronica Ferrer, William Terrazas, Ann Marie Smith, Phil Le Franc, Doug Bennett, Tom Olona, William Terrazas, Felix Urena, Mark Richardson, and Jim Cahill.
Absent: Mandy Viole.

Need Coaches: Ms. Carrillo said we needed a coach for basketball for 7th and 8th graders – Veronica’s husband has agreed to do it!

WASC – Had meeting this week to run through draft – will come for a pre-visit after Christmas Vacation.

Pre-School: There may be an opportunity to have the pre-school open in the summer – more to follow.

Sponsors for Jogathon: Ms. Carrillo gave a list of additional sponsors to Mark Richardson.

Review of Minutes – October 6th Minutes were reviewed by Ms. Carrillo but were not printed in time for the meeting so Jim Cahill will email out to the Board for approval on-line. Jim Cahill will send to Dennis Doyle once the minutes are approved.

UPDATES:
Jogathon Update – Mark and Felix have been contacting sponsors.
.Finalize sponsors this Friday.
.Mark showed the winning design for the t-shirt contest
.T-shirts will have to be ordered this Friday or Monday at the latest.
.Mark’s bank (Citizens) will sponsor for $250 and there are other new!
.Mark will send out sponsor sheets to the PTO Board.

Room Parent Update: Mandy and Doug met with the room parents. Doug feels we have all the room parents lined up.

Electrical Upgrade: Phil Le Franc would like to get together with someone from finance to discuss the project budget. Felix said that he has spoken to Jim T. on the finance committee and he assured the Board that the money is in the bank – some $300K. Jim Cahill offered to support the process if technical support is needed. He is an electrical engineer and electrical contractor and can help if needed.

Spring Luncheon Update: Joe Chavez will narrate the auction function. Mark will check on the chairs for the auction. This needs to be decided soon.

Upcoming November Events:
.November 11 – No school
.November 13 – End of Trimester
.November 20 – Jogathon
.Parent Teacher Conferences 11-24 thru 11-25 Noon Dismissal
.November 26-27 Thanksgiving: No school

PTO Picture:Dennis Doyle visited the meeting and took a photo of the PTO Board.

Open Discussion:

Other projects: Phil asked about other projects on the school grounds and how do we address these issues such as parking lot striping, bathroom upkeep, girls toilet seats, etc.

Safety in Crossing from school to gym: Phil asked if anyone had addressed this. Olivia Carrillo said it was reviewed but the timing of the crossing was not consistent but if it becomes so, it will be worth addressing further. Doug Bennett said it might be worth purchasing some additional crossing stop signs.

New Business: Father Tom brought up the idea of meeting on the 1st Monday vs. the 1st Tuesday of the month. It will ease the schedule for Father Tom and Father Paul. Ms. Carrillo said she might have a conflict every other month due to her 6-7 PM meeting. However, the Board did agree that it would be willing to switch to Monday and meet from 7-8 pm vs. at 6:30 to 7:30 pm. It was tentatively agreed that the Board would move its meeting to the 1st Monday of the month come January 2010. Father Paul also said that the new facility will be open for meetings and maybe we could start meeting there in January 2010.

Father Paul suggested that Phil contact Vince Petito the engineer in charge of the electrical plans for the school.

Next meeting will be Tuesday, December 1, 2009 at 6:30 pm.

PTO Board Meeting October 6, 2009

2009-12-02T12:23:00.000-08:00

Members Present: Father Tom, Olivia Carrillo, Diana Girskis, Ann Marie Smith, Doug Bennett, Tom Olona, William Terrazas, Felix Urena, Mark Richardson, and Jim Cahill. Absent: Father Paul, Phil Le Franc was in Texas for his mom’s cancer surgery, William Terrazas, Mandy Viole, and Veronica Ferrer.

Opening/Closing: Father Tom opened the meeting with a prayer and closed the meeting with a prayer.

Note: these minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

Pastor’s Report:

Father Tom reported that Father Paul is glad to be back and feeling good.

Principal’s Report:
Ms. Carrillo reported/requested the following items:
Room Parents: Can we clarify the room parents for the classrooms? Field trips are coming up and the teachers need to know. Doug Bennett is contacting them with Mandy Viole and there will be a meeting on the 14th of October with the room parents.

WASC – The plan is to submit the draft on December 1st.

Pre-School: Pre-school now has a 2 and 3 day option officially. Brochures have been sent out. 14 kids are all at the 5 day schedule.

Consultative Board: Consultative Board met 10-5-09 and can help with Jogathon.
.Dennis Doyle (ddoyle@glendale.edu) wants a copy of the minutes to post.
.John Fenton on Building and Grounds has been in touch with Rita. It appears that electrical upgrade plans have been submitted to the City.
.Labels for education – Olivia Carrillo has some info for the person who is doing the box tops. Ann Marie will get it to them.

PTO Board Suggestions to Ms. Carrillo: Thom Olona recommends that there be small AC units put into the classrooms next Fall to help cool off the rooms – Thom recommended 12,000 BTU in a 250 square foot area. Could be much cheaper than whole AC upgrade. Olivia will bring up this issue with Building and Grounds.

Review of Minutes – September 1st Minutes were approved and seconded. Jim Cahill will send to Dennis Doyle.

Donut Committee – need to front the $150 to the Co-Chairs so they do not have to be out of pocket.

Halloween Costumes – Thom brought up the discrepancy between the costume rules and the haunted house. Thom said there was some discussion from parents informally that the kids might be scared by haunted house. Mr. Sanchez spends time with student council as they plan the event so William T. said he could talk to Mr. Sanchez to see if he can discuss the sensitivity. They will put something together in the home messenger to let parents know they can opt out of the haunted house in case parents want to do this.

Halloween Food – Guidelines will be sent to parents via Doug Bennett – goodie bags will have option of popcorn fruit , non-edible prizes, and drinks. Parents will be encouraged to avoid allergic oriented foods.

Jogathon Update – Ann Marie Guinane will send out letter to previous Sponsors.
.Mark and Felix will contact vendors to solicit sponsorship of vendors who were not previous sponsors.
.Ann Marie Smith will help to organize the T shirt design contest
.Theme for the event was discussed
.Soliciting sponsors - $150 per child OR $0 if you get a sponsor who contributes $250 or more.
.Prizes – Last year – Ipod, Shuffle, $50

SCRIP Discussion: Jennifer Bunt attended the meeting and suggested that we buy prizes and other related items via SCRIP. Jennifer reiterated that she is:
.Trying to change the impression that SCRIP does not work
.Continuing to encourage use of the SCRIP cards
.Hoping to get the parish more involved this year
.48 of 203 families got their $200 covered last year
.Felix will help Jennifer with SCRIP

Open Discussion:

Thom Olona stated that he has been hearing from lots of families on the auction. These people would prefer a night time event vs. the day time event currently planned for this year. It was agreed that the PTO Board should bring it up before we lock in for next year’s event. Ann Marie Smith thought that we had to lock in last school year for this coming year.

Jogathon –The Tag Line – “Crossing the Finish Line” – was approved by the PTO. Olivia Carrillo will pick the design since there will not be another PTO Board meeting until after the decision needs to be made.
The Jogathon is 11-20-09.

Next meeting November 3, 2009 at 6:30 pm.

PTO Meeting, September 1, 2009

2009-10-07T10:37:00.000-07:00

Members Present: Father Tom, Father Paul, Olivia Carrillo, Diana Girskis, Ann Marie Smith, Phil Le Franc, Doug Bennett, Tom Olona, William Terrazas, Felix Urena, Mandy Viole, Mark Richardson, and Jim Cahill. Absent: Veronica Ferrer

Opening/Closing: Father Paul opened the meeting with a prayer and Fr. Tom closed the meeting with a prayer.

Note: these minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

1. Adjusted School Calendar (CY2009-2010): The school calendar has been adjusted to account for the fact that the Station Fire delayed the start of school to 9-1-09 and the fact that this week will be composed of half days only. This information will be included in the Home messenger.
2. Pre-School News: On Monday (8-31-09), the Fire Dept cleared the pre-school area for business. Tuesday, 9-8-09 is the first day of pre-school. There are currently ten (10) pre-school children enrolled with possibility of 2 more soon.
3. Consultative Board: Olivia Carrillo provided a handout with a descriptor of the newly formed Consultative Board. The first meeting will be tomorrow (9-2-09) at the school from 6-7 PM. Phil Le Franc volunteered to sit in tomorrow and report back to the PTO Board.
4. Robo Call System: The automatic call system worked well during the fire situation. Today (9-1-09) at 5:30 PM, a message went out explaining the half day schedule for the balance of the week.
5. New Parent Social: The New Parent social on the 17th of August went well. There was good feedback and some more parents signed up as volunteers. These people will be added to the general pool of volunteers. The List from the New Parent Social from Ann Marie was provided to Olivia Carrillo.
6. Auction Action: Mark is handling the auction this year. The date of April 24th, 2010 has already been reserved at Castaways for a day time event similar to last year. There is a deposit for this date already. Tom Olona offered potential entertainment for the auction (Tom is part of a Sr. version of Nibley Park). Ann-Marie had 2 parents who also may be able to provide entertainment. Ann-Marie provided a sign up sheet for the Auction.
7. Jog-a-thon: We have a sign up list for the jog-a-thon. We are still looking for a chair for the event. Olivia will talk to last year’s chair to see if she would be willing to help again.
8. General PTO Meeting (9-14-09 at 7 PM): William can help with Powerpoint assembly for the meetings. Olivia said she has started a template for Powerpoint. Ann Marie would like all Board members to compile a slide of their duties and responsibilities. Diana Girskis will provide teacher input as necessary. Tom Olona can do a stack of flyers for that day. Olivia Carrillo can do a robo-call to remind parents of the meeting. Babysitting arrangements have already been made to accommodate parents who will attend. Refreshments will be assigned to parent volunteers. Mandy will do some free dress passes for parents who attend the General PTO meeting.
9. Earthquake Drill: Ms. Carrillo announced that October 15th will be the big shake out – earthquake drill. This date is being used by other schools as well to practice earthquake preparedness. Nestle may be involved. Pictures of what is inside our earthquake container in the parking lot are on the website. Nestle will work with us and show us how gear would be set up. Last year they set up tents and equipment. This will be a full blown drill where the kids will actually be picked up from school.
10. Healthroom: the issue of the health room was brought up as there may be parents willing to volunteer to help there. Healthroom is currently handled by Mrs. Reiner but Mandy Viole also offered to set up volunteers for health visits. Olivia Carrillo said she does not think there is a need right now but will keep it in mind.
11. Other Upcoming Events:
a. Jr. High Classroom Back to School Night: September 17, 2009
b. Book Fair September 18-25, 2009
c. Back to School Hop September 19, 2009
d. Other Calendar Dates were verified as well.
12. Virtus Certification: Olivia asked if everyone on the PTO Board is Virtus Certified. Everyone is current but Tom Olona who just needs to update/renew his previous certification.

Open Discussion:

1. Father Tom asked if there are there any parents who would like to volunteer to be a member of the Liturgical Board which meets every second Tuesday of the month. This person would act as a liaison to school when they are planning for the mass and emphasize that the school is part of the parish so the parish wants to make sure people understand this. Tom Olona will put something in the home messenger next week asking for a volunteer.
2. Book Fair – coming up soon. Mrs. Hihn is the chair September 18-25th. Needs a lot of volunteers – William will coordinate volunteers for this event.
3. Jog-a-thon – Ann-Marie Guinane has been handling the jogathon for years but decided not to this year. Olivia Carrillo said she would inquire of her one last time to see if she can help.
4. Donuts – once per month the school sells the donuts – Father Paul will find out who normally picks up the donuts AND will find out what Sunday it needs to be done – he thinks it is the 4th Sunday of the month. We need to have a school volunteer to help once a month with this activity.
5. Sees Candy Event by Lisa Dumansky – November 3rd was offered as a possible date but Father Paul suggested that we pick another date due to the Open House for the new facility being that same date.
6. Elena Galvez attended the meeting to offer up the idea of having a couple of new events at the school. Elena has 2 grads and a 4th grader. She would like to intro two new events to the school. Other schools do them and they are not fundraisers.
a. Mother-Son Picnic
i. Proposed dates are Sunday October 4th or Saturday October 10th
ii. $25 per couple and $10 per additional sons
iii. Need 35 couples to do it – minimum
iv. Elena is willing to chair this volunteer event
v. Hold it at a local park
b. Father–Daughter Dance
i. Proposed date – Saturday February 13, 2010
ii. $25 per couple and $10 per additional daughter(s)
iii. Need 35 couples to do it – minimum
iv. Elena is willing to chair this volunteer event
v. Hold it at the school auditorium or new building
c. The PTO Board voted to move forward and will create sign up sheets for these new events for the General PTO meeting. Also, Elena will put something in the home messenger next week.
7. Agenda for General PTO Meeting: Ann-Marie will work with Olivia Carrillo to develop an agenda for the general PTO meeting on the 14th of September.
8. Everyone on the PTO Board agreed to work hard to make these monthly meetings productive and stay within a 1 hour timeframe!

Closing Prayer

Next meeting October 6th, 2009 at 6:30 pm

PTO Meeting, August 4, 2009

2009-10-07T09:24:00.000-07:00

Members Present: Father Tom Schweitzer, Olivia Carrillo, Ann Marie Smith, Veronica Ferrer, Felix Urena, Phil Le Franc, Mark Richardson, Doug Bennett, William Terrazas, Thom Olona. Absent: Mandy Viole, Jim Cahill, Diana Girskis. Guest: Father John. The meeting began at 6:05 pm and adjourned at 7:05 pm.
Opening/Closing: Father Tom opened and closed the meeting with a prayer.
Note: These minutes are not finalized and are subject to change after review by the PTO Executive Board at the upcoming meeting on Sept. 1, 2009.

I. Father Tom:
Father Paul is doing better and is expected to return to Incarnation Church by the end of August. Father John is here temporarily.

II. Principal – Olivia Carrillo:
a. Electrical drawings for school were submitted to the City of Glendale for plan check
b. Summer mailing- Laminated signs are needed for Kinder and First grade carpoolers. Veronica offered to have them made in two different colors. Car pool map is needed for New Parents meeting on Aug. 17.
c. Pre-school update – While the preschool is set up and ready to open, we are awaiting fire alarm clearance for Central building in order to move forward. Pre-school targeted to open August 31, 2009. We have four students enrolled.
d. School population is 289-290 students. Spaces are still available in 1st, 2nd and 7th grades.
e. Swim Team is practicing at the YWCA once a week and is seeking ways to raise funds ($600) for an additional practice day. Doug suggested that the swim parents pitch in about $20 each to cover the extra practice or cost of coach.
f. So. California Shake Out – Thursday, Oct. 15. Discussion on whether to arrange full-scale earthquake drill on this day (because of potential heat) and on whether to have parents pick up children early. Discussion will be brought up at General PTO Meeting on Sept. 14. Phil is working on getting help for setting up shade tents for students awaiting pick up from the play courts.
g. Suggestion for PTO Board meetings to run one hour; 6:30 pm until 7:30 pm unless more time is needed. Board is in agreement. Agenda items to be submitted to Ann Marie prior to meeting to keep tight agenda.
h. Correction on November PTO Board meeting date: 11/3 NOT 11/10.

III. Ann Marie Smith, PTO President:
a. Distributed Parent Directory Form for board approval with date changes.
b. Disseminated Committee Sign-in Sheets to board members and restated some of the responsibilities. Board members can help and share the work in other committees where needed.
c. Introduced Father John who stepped in briefly to observe the meeting.
d. New Parent Social – Suggested that all board members attend to speak on agenda topics, for PR and to solicit committee sign-ups. Thom and William announced that they are unable to come. Veronica will set up refreshments for hospitality. Agenda for Social will go out to board this week. Phil will speak on the carpool issues, Doug will speak on the uniform requirements. Virginia Williams will speak on SCRIP. Last year we had 12 parents sign in. We have approximately 30 new families who will receive an invitation to the social.
e. Kinder Picnic – Aug. 23 at Nibley Park 1-3 pm. Olivia stated that the kinder room parent, Janine Ghantous will coordinate the kinder picnic based on committee sign-in sheets. Doug to contact her to confirm. Also the kindergarteners will start school on Sept. 8. Up until then each kindergartener will come in for an hour of assessments.
f. Suggestion for each new board member to provide background expertise for areas of school interests. New Members: William, Mark and Felix spoke on their respective areas of work and expertise.
g. Open discussion offered. Meeting adjourned with prayer by Father Tom.

Important Upcoming Events:
Aug. 17 New Parent Social 6-8 Parish Patio Area
Aug. 23 Kinder Picnic Nibley Park 1-3
Aug. 31 First Day of School grades 1-8 Noon dismissal

Next PTO Board Meeting Sept. 1 at 6:30 pm

Note: These minutes are not finalized and are subject to change after review by the PTO Executive Board at the upcoming meeting on Sept. 1, 2009.

PTO Board Meeting Minutes, April 7, 2009

2009-04-09T16:46:00.000-07:00

Members Present: Father Tom, Olivia Carrillo, Diana Girskis, Joe Chavez, Jim Theiring, Mandy Viole, Ann Marie Smith, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Robert Mahan, Doug Bennett and Tom Olona. The meeting began at 6:35p.m.and adjourned at 8:05p.m.

Opening/Closing: Father Tom opened and closed the meeting with a prayer. The minutes from the March meeting were reviewed and approved.

Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

I. Pastor’s Report: Father Tom
a) Parish Five Year Plan: The goal will be for the parish to put together a five year plan around finances and community building. The hope is to bring a sense of community and involvement in the parish. Father Tom mentioned that the goal is to find a model where parishioners and school families will be able to have a say. Example given was forming “neighborhood guilds”. The guilds provide a great support system and feeling of belonging to the parish.
b) New Property: Many were able to join the grand opening and walk through of the new property. The gym is scheduled to be open and available for school use on April 20th. The Capital Campaign will be starting up again as we need to work to pay off the debt owed to the diocese. Phil asked if there is away to have the debt refinanced. Father Tom mentioned that the debt is owed to the diocese and doesn’t have an option to be refinanced or waived. Hopefully by restarting the Capital Campaign we will be able to lower the amount owed.

II. Principal-Olivia Carrillo:
a) Registration: Registration went very well. We had a goal of enrolling 280 students and have met that goal. For the 2009-2010 year there are additional spaces available in grades 1, 2 and 7. An announcement will be placed in the bulletin letting parishioners know about the open spaces for these grades.
b) Pre-School: The recent inspection for the pre-school went very well. The fire clearance is pending. The goal was to obtain a license for 50 students. The inspection revealed that additional students could be added in the future. Updates to the restrooms would be needed if additional students are enrolled.

III. President-Joe Chavez: Review of Priorities:
a) Teacher Appreciation Week: Sonia Hernandez presented her ideas for Teacher Appreciation Week. Teacher Appreciation week will be held from May 4 through May 8.
b) Spring Concert: The concert is set for May 21st. Ms. Massey has requested help for the event. A memo will be sent in the Home Messenger.
c) Virtus Training: We still have a lot of school families that need to complete Virtus Training. The recent training class provided a low turn out again. Currently only about 40% of parents have taken the required training. The next training session will be held on May 30th. Joe suggested that a personalized letter be sent out to each parent that has not yet completed the training class. The letter will indicated that they have been enrolled in the upcoming session. Father Tom asked why so many parents have not attended the class yet. He suggested reminding the parents this is a co-op and everyone should want to be part of the team. Reminder to those parents who have already taken the class and have been fingerprinted to wear their badge (located in the office) when on campus.
d) Lenten Soup Kitchen: The soup supper went very well. Thank you to Doug for coordinating.
e) General PTO Meeting- May 12: Reviewed agenda for upcoming General PTO meeting. Topics will include:
• Presentation of the Electrical Upgrade Progress
• Results from the Auction
• Virtus Training reminder
• PTO Elections
f) Science Fair: The science fair went very well. Great projects presented by the students.

IV. Finances: Jim Theiring:
a) Financial Information: Jim indicated that the finances are looking very strong. We are very close to having the funds to complete the first phase of the electrical upgrade. The estimated cost proposed by Vince Petito is $350,000. Hopefully Vince will do a presentation at the General PTO meeting.
b) Scrip: Scrip profit is roughly $24,000 year to date. Profit is greater at this point in the year than for all of last year. Last year we only earn about $10,000. February purchases were about equal to receipts, which was expected after the holiday season. A new laptop is available and dedicated to scrip. The sign displayed outside mass indicates “gift cards” which makes it easier for parishioners to understand.

V. Fundraising: Bob Mahan:
a) Auction Event: Bob gave the following update on the auction event: Most RSVP’s came in on time. Reminder was sent out to Home Room parents that the class projects need to arrive at Castaways by 8am. The facility has a great space for displaying the class projects. There should be plenty of room to walk around and view the class projects and the silent auction items.
b) Raffle Tickets: A reminder was sent out in the Home Messenger regarding the raffle tickets. One family has already sold $2,000 in tickets. Joe encouraged everyone to keep selling tickets and keep in mind the goal should be to sell at least $300. So far only 8 families have sold $300. The car will be on display after mass on 4-19. Tickets sold to parishioners totals about $7,000, with more money still coming in.

VI. Athletics: Jimmy Mueckay:
a) Spring Sports Banquet: The banquet will be held on May 6 from 6:30 to 8pm. It will be a potluck.
b) Athletic Budget: Ms. Carrillo confirmed that the PE/Athletic budget for next year will be $8,000. The budget will need to pay for CYO fees, coaches and any fee associated with the sport. Coaches were asked to submit their estimated budget for next year. The swim team proposal was submitted and reviewed. Due to the nature of the sport and the fact that the team would need to practice off campus, the fees are expensive. Suggestion given to have the sports fee be paid per child and the excess funds required would need to be made up via fundraising and supplemented by parents. The target date for the swim team meeting is April 30th.
c) Basketball Poles: Two new pads have been donated for the basketball courts and will be picked up shortly.

VII. Maintenance: Phil Le Franc
a) Condition of Campus: Phil mentioned that the campus is in great shape. He is working with Nestle for their help in establishing safe zones around the campus and especially for when crossing the streets around the school. Joe asked to keep Rita informed.

Next meeting May 5, 2009 at 6:30pm
Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

PTO Board Meeting Minutes, March 3, 2009

2009-03-10T11:41:00.000-07:00

March 3, 2009

Members Present: Father Tom, Olivia Carrillo, Joe Chavez, Jim Theiring, Susan Theiring, Mandy Viole, Ann Marie Smith, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Robert Mahan and Doug Bennett. Absent: Diana Girskis and Tom Olona. The meeting began at 6:35p.m.and adjourned at 8:10p.m.

Opening/Closing: Father Tom opened and closed the meeting with a prayer. The minutes from the February meeting were reviewed and approved.

Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

I. Pastor’s Report: Father Tom
a) Coordination of Information: Father Tom mentioned that a goal he is trying to achieve is to coordinate meeting information among the different committees. This way the different committees will be informed of what other committees are doing. Joe mentioned that the school PTO minutes are added to the website within three days of the meeting. We will also send a copy to Rita.
b) Father Paul: Father Tom mentioned that Father Paul is feeling a little bit better. An update will be included in the parish bulletin.
c) New Property: Work is being done on the new property. Photos can be viewed on the parish website. The goal is to get the gym and some classrooms opened so activities can be held at the new property. Ms. Carrillo mentioned that the pre-school is waiting to pass inspection and to learn if the property will need to be fixed to code or if it can operate under the existing system.

II. Principal-Olivia Carrillo:
a) Registration: Registration ends tomorrow, March 4th. We do have several new applications for incoming kindergarten students and applications for the other grades as well. To keep enrollment consistent and in order to compensate lower enrollment for some grades, the cap per grade level will increase to 37.
b) Outreach Training: Ms. Carrillo mentioned that an outreach training program will be taking place on March 21st from 8-3pm. The program will consist of workshops geared around marketing ideas including how to promote the school and attract new families, open house and recruiting ideas and finances. The goal is to have at least 4 members attend from each school. Joe mentioned it maybe a good idea to include the information in the Home Messenger.
c) Virtus Renewal: Recertification notices are being received by the some of the teachers as most were certified in 2004/2005. Some can renew online depending on when they registered and were first certified. Others may need to take a shortened class. Some parents may also get notices depending on when they were first certified.

III. President-Joe Chavez: Review of Priorities:
a) Spring Concert: The concert is set for May 21st. Just a reminder that we will need to secure the doors for the event.
b) Spaghetti Dinner: Doug indicated that the Spaghetti dinner is set for this Saturday night. The event is on schedule and hoping for a big turnout.
c) Virtus Training: Eleven school families attended the recent workshop. The next session is scheduled for 3-28 from 9-12 and from 1-4. Not all parents have gone through the training yet. Reminder that the registration packet indicates that Virtus training is a requirement and every parent will need to attend a session. Joe asked that a phone message be sent out reminding parents of the upcoming session.
d) Lenten Soup Kitchen: Each Wednesday in March and April there will be a Lenten Soup Kitchen held at the school. The school’s date is April 1st. Doug will coordinate the event. Soup, rolls and oranges will be needed.
e) Faculty Appreciation Luncheon: This is a national event held in May. Mandy and Ann Marie will work with the chairperson.

IV. Finances: Jim Theiring:
a) Financial Information: Jim shared the current profit and loss data with the members. In this difficult economic time, we are very lucky to be in a good position financially. The bulk of our assets are in cash and also in the endowment fund. Phil asked if money is available in our accounts as there are things around the school that could use updating. Joe indicated that if there are specific areas that need to be fixed or updated, ideas or a proposal should be put together for review.
b) Scrip: Scrip profit is roughly $23,628 year to date. Profit is greater at this point in the year than for all of last year. November and December showed an increase in scrip sales due to the holidays, January was about what we anticipated. A parishioner suggest that the banner be updated to reflect “gift cards” are for sale rather than using the word scrip as many people are not familiar with the scrip program.
c) Electrical Update: The figures for the cost of the electrical upgrade should be available shortly.
d) Science Fair: Ann Marie mentioned that judges are still needed. Susan has two people interested and will forward their names to the event chairperson.
e) Service Hours: Ann Marie mentioned that the coordination of the hours is going very well. Also, a tracking system is in place for those families who sell $300 worth of raffle tickets. This will ensure those families get the 4 credit hours.

V. Fundraising: Bob Mahan:
a) Auction Event: Bob gave the following update on the auction event: Auction donations and RSVP’s are coming in, the volunteers and committee chairs are in place, different options for cashiering are being reviewed, teacher experiences are being determined, reminders will be sent out in the Home Messenger. Jim and Joe indicated that the credit card purchases should be done manually and then processed the next day. This will be easier than trying to process each individual credit card purchase the day of the event.
b) Class Projects: Mandy and Ann Marie indicated that the class projects are in process and will be ready shortly. The only class pending is 5th grade. Mandy and Ann Marie indicated that most of the class projects are very large and will require a lot of space to display. Bob will check with the location to make sure there will be enough space to display the class projects.
c) Raffle Tickets: Joe mentioned that the goal for the raffle tickets is for each family to sell $300 worth of raffle tickets. Encouragement should be given to keep selling tickets.

VI. Athletics: Jimmy Mueckay:
a) A-Volleyball: Volleyball is starting, a flyer went out today in the Home Messenger.
b) Basketball Tournament: Ms. Carrillo confirmed that a permission slip would be required for the basketball players to participate in a tournament off campus. The permission slip would indicate the specific tournament times and dates.
c) Basketball Poles: Two new pads have been donated for the basketball poles. Joe mentioned again that during games the pads must be put up for safety reasons. Thought given to keeping the poles up during recess and lunch. Susan mentioned that the children can be rough with the pads and weather is also a factor. Jimmy mentioned that the new pads will be thicker than the old ones and maybe the carpool volunteers can help to put the pads up and down so they are not left out all day. Further discussion needed.

VII. Maintenance: Phil Le Franc
a) Condition of Campus: Phil mentioned that he recently toured the campus with Rick. Areas for specific cleaning were identified. Ms. Carrillo will follow up with Rick so that the cleaning schedule does not fall through the cracks.

Next meeting April 7, 2009 at 6:30pm
Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

PTO Board Meeting Minutes, February 3, 2009

2009-02-05T14:05:00.000-08:00

Members Present: Joe Chavez, Olivia Carrillo, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Robert Mahan and Doug Bennett.
Absent: Father Tom, Diana Girskis, Tom Olona, Ann Marie Smith, Jim Theiring and Mandy Viole. The meeting began at 6:35p.m.and adjourned at 8:05p.m.

Opening/Closing: The meeting was opened and closed with a prayer. The minutes from the January meeting were reviewed and approved.

Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

I. Principal-Olivia Carrillo:
a) WASC Update: In preparation for the WASC update, there will be noon dismissal on February 4th. Ms. Ohanessian will be observing another school this week. The Leadership Team is observing other schools to assist in our preparation process.
b) Registration Packets: Registration packets were distributed today in the Home Messenger. So far, 12 new family applications have been received. The registration form sent to all families included a note indicating that Virtus training is required. This form will need to be signed and returned acknowledging that Virtus training is a requirement and parents will be required to comply.
c) Science Fair: The science fair will be held for one week only. The date is March 23-25th. Mrs. Salazar will help in coordinating the fair. Notice was sent out in Home Messenger today.
d) Talent Show: The Talent Show is scheduled for April 3rd. A notice went out in the Home Messenger today.
e) Scrip: Ms. Carrillo mentioned the need to be careful when selling scrip. If someone requests a large purchase it would be best to collect cash rather than a check as there have been issues throughout the Archdiocese with checks being written from false accounts.

II. President-Joe Chavez: Review of Priorities:
a) General PTO Meeting: Review of the past General PTO meeting. The meeting went very well. Many parents attended. Confirmed that the next PTO meeting will be in May and 5 new members will be needed. Phil expressed interested in doing a second term. Joe asked Doug if he can provide stickers for the kids to wear the day after the meeting. The stickers would indicate that the child’s parent attended the PTO meeting. This would be a great way to continue to build community strength.
b) Finance/Tuition: The tuition has been set for next year with a very small increase. The tuition information was included in the Home Messenger.
c) Open House: The open house had a great turn out with many school families attending. We also had many new families attend. Some ideas for next year are to have the student council available to give tours to new families, have the PTO members available to greet people as they arrive and encourage school families to refer new families. Incentives for referring new families could be to give participation hours if a new family attends the open house or enrolls in the school.
d) Auction Event: Bob indicated that the invitation to the parents will be sent out next week in the Home Messenger. Center piece designs were reviewed and a budget was confirmed. Bob will check with Ann Marie and Mandy to see if Angie Gonzalez will be coordinating the class projects. Some silent auction items have been donated. Bob will check with Diana Girskis regarding the teacher experiences.
e) Car Raffle: Joe confirmed that he will be talking at all the weekend masses regarding the auction and car raffle. The car will also be available outside the church at all the weekend masses. The parishioners will be given tickets to purchase and sell for the raffle.
f) Spring Concert: The concert is set for May 21st. Just a reminder that we will need to secure the doors for the event.
g) Spaghetti Dinner: Doug confirmed the date will be March 7th for the spaghetti dinner. There will be only one sitting this year. The time will be at 6:30 which follows the Saturday evening mass. A notice will be sent out in the next Home Messenger.

III. Athletics: Jimmy Mueckay:
a) Sports Banquet: The spring banquet will be held for the two teams. Ms. Carrillo suggested a potluck style event.
b) Athletic Director Responsibilities: Jimmy would like to revise and clarify the Athletic Director’s responsibilities as currently noted in the PTO guidelines. This will guide the next AD of the role and guidelines required. Thought should also be given to how the athlete of the year is chosen. Thought is have the team members select the boy and girl athlete via ballot selection.
c) Girls Softball: Two notices have been sent out in the Home Messenger; however, there is not enough interest to field a team at this time.
d) Boys A Basketball: Concern was raised by parents regarding individual stats being totaled by a parent on the sideline. Jimmy confirmed with the CYO that individual stats are not allowed per CYO regulations. Jimmy will discuss this with the parents. Also, Jimmy reminded the coach that the pads must be placed on the poles during practice and all official games. Also, the first aid kit must be kept on hand during all games.
e) Basketball Tournament: Ms. Carrillo confirmed that a permission slip would be required for the basketball players to participate in a tournament off campus. The permission slip would indicate the specific tournament times and dates.

IV. Maintenance: Phil Le Franc
a) Condition of Campus: The condition of the campus has improved. Phil did a walk through and indicated areas that need to be cleaned better. Such areas are; doors, stalls and floors. These areas may need to be cleaned during the day as well as after school. In addition, a schedule/inspection clip board will be added to the restrooms noting the times in which the restrooms were last cleaned. Plan is to replace toilet seats in the restrooms as many of the current seats are cracked or damaged.
c) Safety Issues: Phil hopes to put together a list of specific safety issues that need updating and then ask Nestle for their assistance with the City/Police Dept. Joe mentioned that there are specific zoning requirements for adding notices or signs on the school and church grounds. There is also a large cost associated when updating these requests.

V. Scrip Update- Jenn Bunt
Jenn provided an update on the scrip program. There current participation is 72% with many families buying scrip cards and participating in Ralph’s or e-scrip programs. Jenn presented her ideas to continue participation and encourage new participation. Her thought is to establish a strong commitment by having the excess funds “ear marked” for a specific project. Examples would be to update technology or purchase a laptop for the computer lap. Jim will need to confirm if the funds that are raised are currently going toward covering operating costs. Doug suggested that a graph be put together to breakdown specifically where the funds are going. Jenn also mentioned that there is great participation from the school families but help is needed to encourage the parishioners to get involved. It would be helpful to have someone specifically assigned to work with the parishioners.

Next meeting March 3, 2009 at 6:30pm
Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

PTO Board Meeting Minutes, December 2, 2008

2008-12-05T12:22:00.000-08:00

Members Present: Joe Chavez, Tom Olona, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Robert Mahan, Mandy Viole, Ann Marie Smith, Doug Bennett and Jim Theiring. Absent: Father Paul, Olivia Carrillo and Diana Girskis. The meeting began at 6:35p.m. and adjourned at 8:00p.m.

Opening/Closing: Joe opened and closed the meeting with a prayer. The minutes from the November meeting were reviewed and approved.

Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

I. Principal-Olivia Carrillo:
a) WASC Self Study: The WASC self study now in process. The last coffee with the Principal was a focus-group type session with a discussion of the SLE’s. The leadership team has been working on the first chapter of the self study and sent out a parent survey in the Home Messenger. Father Paul, the staff and students will also be surveyed.
b) Mural: The mural was not approved by the city. The city requires a fee to review the mural and has specific requirements of what can be painted and where the mural can be placed. Phil will check with his Nestle contacts for assistance.
c) St. Columbkille Gift Collection: The gift collection has begun. Our goal is to collect 257 gifts, which would be one for each child at the school. The tentative delivery date is December 18th and the 7th grade will be leading the blessing of the gifts. Joe mentioned that the parishioners will also be able to purchase K-mart gift cards. Thought is to have parishioners purchase the gift cards through scrip and give a percentage of the sales to the building fund.
d) Trimester Awards- The first trimester awards is scheduled for 12-4 at 10:30am.

II. President-Joe Chavez: Review of Priorities:
a) Virtus Training Update: Another Virtus training class was held on 11-16, this was the 5th training session held so far. We now have 33% of the school parents trained. The need for training will be mentioned again at the General PTO meeting in January. Tom mentioned that we need to be consistent in communicating that the training is a requirement for all parents. Ideas include, updating the school handbook and sending out letters to parents who have not completed the training.
b) Electrical Upgrade: The electrical upgrade plan has been finalized. The plans include specific details including placement of outlets, etc. Vince Petito is putting together the final numbers so the fundraising expectations can be reviewed at the General PTO meeting in January.
c) Jog-A-Thon: The Jog-A-Thon went very well. We raised about $7,200 in business sponsors. The thank you letters will be going out this week. Bob will coordinate the pizza party for the 6th grade.
d) Auction Event/Raffle: Discussed Joe’s idea of how to increase participation from the parishioners for the car raffle. Thought is to include a letter and extra envelope within the monthly parish envelopes. The letter would encourage parishioners to contribute a dollar a week towards the car raffle. The funds would be held in the envelope until the parishioner has reached $25. They would then receive three raffle tickets. Assistance would be required to keep track of the contributions made for each parishioner.
e) Parking: Phil and Doug confirmed they would set up additional handicap parking and place orange cones along the fire lane for the Christmas program.
f) Santa Pictures: Tom mentioned the pictures with Santa are set for December 5th. The pre-paid amount was $475. Children can pay for the pictures on 12/5. The proceeds will be used for computer software/equipment.
g) Christmas Program: Ann Marie has been working with Ms. Massey regarding the Christmas program to be held on 12-18. Each class will sing a couple of songs. DVD’s will be available for purchase.
h) General PTO Meeting: The next General PTO meeting is scheduled for January 13, 2009. Ideas for topics include: Virtus training review, car pool reminders, Nestle container (overview and show pictures), healthy food presentation by Holly Riley. Any other ideas should be sent to Joe.

III. Athletics: Jimmy Mueckay:
a) Sports Banquet: The Fall Sports Banquet is scheduled for 12/10.
b) Montrose Parade: Some of the sports teams will be walking in the Montrose Christmas Parade. The hope is to get additional team members to participate as well.

IV. Maintenance: Phil Le Franc
a) Shake-Out Drill: The Shake Out Drill went very well. The drill included Nestle and was very well organized. Nestle used their communication equipment to speak to the city as well as the fire department. Phil confirmed that the generators are filled with propane and also that the containers include climate controls, water and are serviced every 6 months. Jimmy mentioned that sometimes the containers include a “red cross” indicating the container is the first aid station. Phil will check with Nestle about adding the “red cross”.
b) Condition of Campus: The condition of the campus is good. The cleaning of the restrooms is being made a priority. Water pressure is still low on the drinking fountains but being looked into.
c) Nestle: Phil mentioned that Nestle will promote our auction event by including the information in their internal communication. Also Nestle has First Aid training sessions available for staff and parents.

V. Treasurer-Jim Theiring:
a) Finances: The school’s endowment fund had a drop due to the economy. In addition, some of the balance pool accounts have been moved into more stable funds. The checking accounts will be changed to money market accounts so they can earn interest. A withdrawal was made from the accounts to pay for the pre-school equipment. School finance meeting should be scheduled soon.
b) Scrip: November Scrip numbers were not available yet, but overall the sales have greatly increased this year. We are starting to get requests for holiday gift cards.

VI. Parent Involvement: Ann Marie Smith & Mandy Viole
a) Participation Hours: Mandy gave Ann Marie the name of a parent needing hours. Ann Marie will contact her to help coordinate the Christmas program DVD orders.
b) Acting Class: Mandy is working with the instructor regarding after school acting classes. The instructor is working on getting Virtus trained and then will meet with Mandy again.
c) Class Projects: Joe reminded Ann Marie and Mandy to work with the home room parents regarding the class auction projects.

December Events:
12/5: Santa Pictures
12/8: All School Mass
12/10: Fall Sports Banquet
12/18: Christmas Program
12/19: _ day of school

Next meeting January 6, 2009 at 6:30pm
Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

PTO Board Meeting Minutes, November 4, 2008

2008-11-07T10:55:00.000-08:00

Members Present: Father Paul, Olivia Carrillo, Diana Girskis, Joe Chavez, Tom Olona, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Robert Mahan, Ann Marie Smith, Doug Bennett and Jim Theiring. Absent: Mandy Viole. The meeting began at 6:30 p.m. and adjourned at 8:30p.m.

Opening/Closing: Father Paul opened the meeting with a prayer. The minutes from the October meeting were reviewed and approved.

Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

I. Pastor-Father Paul:
a) School: The school is off to a great start. The students and staff have a great spirit this year.
b) New Property: The pre-school is ready to open pending approval by the State. Many families have expressed interest in joining the new pre-school. The hope is to be able to open the school by the first of the year.
c) Weekly Prayer Service: The weekly prayer service with Father Tim has been going very well. Father Tim and Raphael have been spending time with the children in the classrooms.

II. Principal-Olivia Carrillo:
a) Sound System: A new sound system has been installed in the auditorium. The new system projects clearly into the yard area and does not have any feedback. Ms. Carrillo would like to have the microphones engraved. Jimmy will check into the engraving.
b) Jog-A-Thon: Confirmed the start time of the Jog-A-Thon.
c) Nestle Container Design: Reviewed the designs created by Ann Marie. Phil will confirm with Nestle if a city permit is required to add the art work to the container. Request made by Phil to include colors (white) that will stand out on the container so the container will be visible in the parking lot.

III. President-Joe Chavez: Review of Priorities:
a) Creating Healthier Food Choices: Holly Riley presented options for creating healthier food choices for the children. Options include limiting birthday celebrations to once a month and eliminating bake sales. Holly will work with Ann Marie, Mandy and the room parents to develop a survey for feedback. Diana mentioned that first grade has already started to eliminate sugary treats for birthday parties. Research needs to be done to determine at what grade the birthday parties stop so we are not adding monthly parties to classrooms that are not celebrating anyway. Another option is to look into “giving” instead of receiving. Example, collecting books for our sister school. Holly will get feedback and make a presentation at the January PTO meeting.
b) Virtus Training Update: 75 people attended the Virtus training session on October 25th. The next session is on November 16th from 12-3pm at the new property. A total of 120 parents have completed the training so far. Reviewed guidelines for fingerprinting again. Fingerprinting is required for those parents working in small group settings, field trips etc. We are still looking for leaders to conduct the training sessions. We need to continue to encourage parents to attend the training and may need room parents to assist in contacting those parents who have not attended the training yet. The school reach phone system could also be used to send out reminders about the upcoming sessions.
c) See’s Candy: This optional fundraiser is taking place now. Confirmed that the funds raised will go toward the sports programs.
d) Jog-A-Thon: Bob confirmed that Ann-Marie Guinane is confirming that all volunteers have completed the Virtus training. As of November 1st we have $4500 confirmed in business sponsors. The bids have gone out to two vendors for the t-shirts. One additional bid will be sent out this week. Bob confirmed that he will need 385 t-shirts and he is not planning on ordering any extra as they do not usually sell. Bob asked if an MC is needed. Plan is to have Bob open the event and then the DJ can continue with any announcements.
e) Auction Event: Joe confirmed that although Toyota sales are down, they will still be willing to donate a car for the raffle. Joe suggested that cash options also be added as 2nd and 3rd place prizes. Confirmed that the price of the tickets will be the same as last year. Goal will be to get each school family to sell at least $300.00 in tickets even thought minimum required $100. Jim asked if other big items could be raffled off, i.e. trip to Hawaii. This maybe something to look into for next year.
f) Parking: Parking for the Halloween Parade was much better this year as the gate was open and Joe was able to direct parents into the large parking lot. Very few people parked in the fire lanes or in the handicap spaces. Joe suggested that for special events (Halloween parade, Christmas program, Jog-A-Thon, etc.) additional handicap parking spaces should be made available. Handicap signs can be purchased at Smart and Final and can be used as temporary handicap spaces. Joe also suggested that Phil and Doug work with the carpool volunteers so a volunteer is available to cars during special events. This should eliminate illegal parking in fire lanes and handicap spaces.
g) Santa Pictures: Tom will check with Angie Gonzales to confirm the process for the pictures with Santa. Jim confirmed he will be available to be Santa.
h) Christmas Program: Ann Marie will work with the music teacher regarding the program.
i) Participation Hours: Reviewed the participation hour requirements and discussed that the purpose of the sign up sheets is confirmation that participation will be provided for the event selected. Many times parents sign up for a committee and then do not fulfill their commitment to that committee. Next year, review should be done to determine what is reasonable for failure to show up to your assigned event. Should there be a fee associated with failure to show up? Would this cause additional accounting for the office? Any change would need to be added to the handbook.
j) Picture Day: Doug confirmed that picture day went very well.

IV. Athletics: Jimmy Mueckay:
k) Coaches: Several coaches are needed for both the A and B sports teams. Jimmy is working on getting parents to coach. Coaches need to be CYO certified, fingerprinted and Virtus trained.
l) Sports Banquet: Jimmy is working on the Fall Sports Banquet which is scheduled for December 10th.
m) 3 on 3 Men’s League: The gym will be available in January if there is interest in a 3 on 3 league.

V. Maintenance: Phil Le Franc
a) Shake Out Drill: One floor from Nestle will be participating in the earthquake drill. Nestle will coordinate most of the set up to eliminate missed class time for the children.
b) Carpool: Doug and Phil are striving to encourage parents to pay attention in the morning and afternoon carpool, especially in light of the tragic event that took place at Toll Middle School. Volunteers are still needed for the morning carpool. Tom mentioned that in the morning cars are trying to pass on the right hand side (passenger side) of stopped cars. This is very dangerous as some children exit the car on the right hand side. Suggestion made to add additional cones so that cars are not able to pull out and pass on the right hand side.
c) Condition of Campus: The condition of the campus is good. The cleaning company was contacted regarding the condition of the restrooms. Guidelines were given regarding the expectations regarding overall cleaning of the restrooms. Some of the drinking fountains have low water pressure. A plummer will be installing a filter which should increase the water pressure.
d) Development Workshop “Best First Steps”: Phil attended a workshop regarding how to develop the school and parish relationship. Ms. Carrillo confirmed that the new consultative board will help to get the relationship started and that this plan would be best handled by the Development Coordinator and the consultative board.

VI. Treasurer-Jim Theiring:
a) Fundraising: Reviewed fundraising results from previous years. Expenses have increased on the last couple of fundraising events (Jog-a- Thon and Auction Dinner Dance). Goal is to watch expenses so the overall profit will increase
b) Scrip: Scrip sales increased in October. The month of October showed a great increase in profit over all sales from last year. Thank you to Jennifer Bunt for her efforts.

VII. Parent Involvement: Ann Marie Smith
a) Box Tops: Ann Marie confirmed that she is getting assistance counting the Box Tops from one of the room parents.
b) 8th Grade Parent Meeting: The 8th grade parents will be having a meeting to finalize the menu.

Next meeting December 2, 2008 at 6:30pm
Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

PTO Board Meeting, October 7, 2008

2008-10-09T16:45:00.000-07:00

Members Present: Olivia Carrillo, Diana Girskis, Joe Chavez, Tom Olona, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Robert Mahan, Ann Marie Smith, Doug Bennett, Mandy Viole and Jim Thiering. Absent: Fr. Paul. The meeting began at 6:30 p.m. and adjourned at 8:05p.m.

Opening/Closing: Raphael opened and closed the meeting with a prayer. The minutes from the September meeting were reviewed and approved.

Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

I. Principal-Olivia Carrillo:

a) School Reach Program: The new phone system “Reach” has been implemented. Ms. Carrillo and Gwen took part in a training session and are continuing to make sure the office has the most updated phones numbers etc. A pilot test will be done on Sunday, October 12th. The message will remind parents there will be no school on October 13th and that picture day is on October 16th.
b) School Accreditation: On October 20th Ms Carrillo, Mrs. Girskis and Mrs. Thiering will be attending a review/training session regarding accreditation as the school will be up for renewal next year.
c) Advisory School Board: The Archdiocese has confirmed that by the year 2010 the school will have an advisory board to consult with the Pastor and Principal. The board will be made up of 9-20 people who are from the community, parish and school.
d) Jog-A-Thon: T-shirt sizes and slogans done by the junior high children were given to Bob for the Jog-A-Thon.
e) Earthquake Drill: On November 13th the school will be taking part in “Shake Out” which is an earthquake drill throughout the state of CA. One floor from Nestle will be joining the drill to practice working together. Phil also mentioned the importance of this drill and confirmed that Nestle will be on hand to help assist and evaluate the process for improvement.
f) Coffee with the Principal: The first coffee with the Principal is on October 8th. The meeting will be taking place in the ASP room.
g) Virtus Training: Confirmed which Board members have completed the Virtus training and fingerprinting.

II. President-Joe Chavez:

a) Scrip Update: Year to date profit from scrip is $7657.70. In 2007 we were at a negative $15,201.44. Suggestion made to use scrip for Christmas parties. Also confirmed that both the parishioners and school families are using scrip.
b) Jog-A-Thon: Bob confirmed that Ann-Marie Guinane has begun coordinating the event. The fire department has already been confirmed. Joe asked Bob to remind Ann- Marie that volunteers must be Virtus trained to volunteer. Board reviewed and voted on a slogan. Bob will be working on the t-shirts shortly. Bids will be sent out to three vendors.
c) Back to School Night: Ms Carrillo confirmed the sessions went very well.
d) Participation Hours: The current handbook (page 33) indicates that hours can be met providing help for the school or parish. Clarification will need to be made as follows: Participation hours include volunteering for the school or pre-approved parish assistance such as washing/ironing linens. A list of pre-approved parish items should be included and also a volunteer sign up sheet and committee member chair should be added for next year.
e) General PTO Meeting: The meeting had a great turn out. For the January meeting it will be helpful to show the parents where the fundraising profits are going. We will be able to show this with Jim’s help.
f) Parking Violations: Many people continue to park in the handicap and fire lanes while picking up their children. Parking in these spaces are a violation of the law and should be subject to fines by the Police Dept. Mandy will make up warning signs to put on those cars that are in violation. Going forward the police should be contacted.
g) Committee Chairs: Reviewed which committees are still in need of a chair person. The goal is to get as many parents to help volunteer for the various committees. The hope is that each family will contribute four hours on either the Jog-A-Thon or Auction event; however, if those committees are already full then those four hours should be fulfilled in another area. Suggestion given that next year the four hour requirement should be specifically outlined so it is clear as to what the requirement is. In addition, the chairperson should be calling their committee members to confirm participation requirements. Also, it would be helpful if the chairperson did a recap after the event so that there is a guideline to follow in the future. Doug confirmed a chairperson was found for picture day.
h) Virtus Training: Currently 20% of parents have completed training. The recent training held on 10-4 had 21 participants. Currently 81 out of 402 parents are certificated. The next session is on 10-25, there will be a morning and afternoon session. Many sessions are full, Joe suggested that parents arrive at the sessions early and see if the instructor will allow them to join. On November 18th and 19th their will be a training for those interested in becoming a Virtus trainer. In order to be certified you will need to complete two 8 hour sessions and participate in one presentation to the diocese each year.
i) Auction: The goal is to have a car raffle again this year. Hopefully the tickets will be available in November so we can start to promote the raffle sales.
j) Book Fair: Tom confirmed the book fair went very well. We did run out of some books for the upper grade levels.

III. Athletics: Jimmy Mueckay:

a) Swim Team: Two parents have taken over the swim team. Participation forms and the sports fee need to be turned in by some families. The coaches will need to follow up with the parents.
b) Cheerleading: There was not enough interest to have a cheerleading team this year.
c) Sports Banquet: Jimmy is looking for a chairperson to coordinate the Fall Sports Banquet scheduled for December 10th.

IV. Maintenance: Phil Le Franc

a) Nestle: The container has been installed in the parking lot. Ann Marie
will be working on painting the container. A proposal was given to Ms. Carrillo for review. Phil confirmed that the container has everything needed in the event of a disaster. Planters will be installed around the container and reflector lights will also be installed so the container can clearly be seen at night. Jimmy questioned if the generators contain gas as gas is not safe on school grounds. Phil will check with Nestle.
Phil also mentioned that Nestle has a great relationship with the Glendale Fire and Police Departments, we can utilize these resources if needed.
b) Carpool: Doug and Phil confirmed that the carpool is running well.
Mr. Sanchez has been helping direct cars in the afternoon and that has
help move cars along. Volunteers are still needed in the morning. Phil
would like to have a “stop” sign for the carpool. He will check with his
Nestle resources. Vests were also requested for volunteers.
c) Condition of Campus: The condition of the campus is good. Phil
confirmed that the teachers are trying not to store heavy items on top of shelves in the classrooms. This is so that in the event of an earthquake nothing would fall on the children. Question about the hoses in the event of a fire, these are outdated and should be removed. Cleanliness of the bathrooms was a concern, Olivia will check with the cleaning service. Signs have been added outside each bathroom confirming the restrooms are for student use only during school hours.
c) Development Committee: Phil has been trying to work with the Development Committee for a list of needed supplies and recommendation of where to place the artwork for the Nestle container.
d) Dryden Street: It would be helpful to have a red zone added to Dryden Street so that cars do not park too close and block the entrance near the gate. Phil will work with this Nestle contacts on this request.

V. Treasurer-Jim Thiering:

a) Jim provided an update of the schools expenses and revenue as he did at the recent PTO meeting. Jim confirmed that over the last five years the fundraising profits have increased. We did not have a lot of capital expenses this year as we have been saving for the electrical upgrade.

VI. Parent Involvement: Ann Marie Smith

a) Home Room Parents: Ann Marie recently met with the Home Room Parents and provided them with a handbook and guidelines outlining their responsibilities.

Next meeting November 4th at 6:30pm

Important Upcoming Events:
October 13: No School
October 16: Picture

Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

PTO Board Meeting Minutes, September 1, 2008

2008-09-04T12:53:00.000-07:00

Members Present: Father Paul, Olivia Carrillo, Diana Girskis, Joe Chavez, Tom Olona, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Robert Mahan, Ann Marie Smith, Doug Bennett and Mandy Viole. Absent: Alex Perez. The meeting began at 6:35 p.m. and adjourned at 8:10p.m.

Opening/Closing: Father Paul opened and closed the meeting with a prayer.

The minutes from the August meeting were reviewed and clarification was made to item #8a, Fundraising. Joe mentioned that the school has two major fundraising events each year. They are the Jog-A-Thon and Auction Dance. The goal should be to keep focused on these two major fundraising events so we are able to reach our full potential and not have to ask parents, friends and family members to support “smaller” fundraising events throughout the year. Also, fundraising events should benefit the entire school or athletic program not a particular event or sports program. Fundraising ideas should be directed to Bob Mahan for review. Father Paul suggested that we look into fund raising events that would not require an out of pocket expense but could bring in extra money for the school. Examples are recycling ink containers, collecting box tops or turning in used cell phones.

Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

I. Father Paul:
a) Catholic Loyalty Cards: Father Paul provided an update on the Catholic Loyalty program. Initially when the program was first set up, the number of local vendors was around 35-40. The program now has over 100 local vendors who are participating. Father Paul would like to see each parish and school family use the cards as there is no out of pocket expense. A presentation by a company representative will be given at the General PTO meeting.
b) New Property/Pre-School Update: Work is continuing at the new property. The classrooms are being updated and furniture has been ordered. We are waiting for the licensing paperwork to be completed. Hope to have the facility ready at least by the end of the year.
c) Seminarian Rafael: Father Paul introduced Rafael, who is a visiting seminarian from St. John’s in Camarillo. Rafael will be here from September to the middle of June. Rafael is originally from Uganda and hopes to learn many new things here in the United States. He is excited to be apart of the parish community this year.
d) Mass Participation: Father Paul mentioned that many of the school families do not attend mass regularly. Father Tim has been working to update the 9am children’s mass to try to get more families involved and participating in the liturgy. In addition, surveys will be sent out to families to get a feel for what they expect from mass and the, church community etc. All families are encouraged to participate in weekly mass as we are a parish school and work together with the parish to build a sense of community.

II. Principal-Olivia Carrillo:
a) First Day of School: The first day of school went very well. Ms. Carrillo was able to visit all the classrooms to welcome the children back to school.
b) Fundraising: Ms. Carrillo gave Bob information on a cell phone fundraiser and also suggested we look into collecting Box Tops. Father Paul mentioned that the parish families also help collecting the box tops and an announcement should be made at mass to inform the parish members. Ann Marie volunteered to be the coordinator.
c) School Reach: Ms. Carrillo participated in a demonstration for an updated phone system that would allow school wide messages to be sent out directly to parents in the event of an emergency. The phone system can also send out reminders for upcoming events and text messages. Everyone agreed this was a great tool to add and the system should be implemented. Parent will be informed about the new system and the General PTO Meeting.
d) Server: A new server should be installed shortly, this will eliminate the need to use gmail. The final cost was lower than anticipated.
e) Virtus Training: Ms. Carrillo confirmed again that everyone who volunteers at the school will need to complete the Virtus Training. This is a mandatory requirement. The new handbook that was passed out on September 2, 2008 included a handout that is required to be completed. Tom will check what the requirements are to conduct the training session so perhaps he can teach the class for the school parents. Fingerprinting is required for supervisor roles, i.e. field trips, yard duty etc. Records indicating who has completed the training session is available in the office.

III. President-Joe Chavez:
a) General PTO Meeting: Confirmed the first General PTO meeting will be held September 16th from 7:00 to 8:30pm. Topics will include the following: Catholic Loyalty presentation by company representative Joe Malek, Virtus Training requirements, Carpool, School Reach (new phone system information to parents), Scrip update from Jenn Bunt, Fundraising (confirm the target goal for this year), Nestle Container (information parents of the container and the purpose of storing it on site).
b) Kinder Picnic: The picnic went very well. Thank you to Mandy and Ann Marie for organizing the picnic. Ann Marie mentioned that Liz Perez took the lead in organizing the event.
c) School Directory: Mrs. Leon has volunteered to update the directory again this year. The forms for updated information were included in today’s Home Messenger.
d) Back to School Night: Back to School Night is scheduled for September 18th at 6pm (K-5) and September 25th at 6pm for 6, 7 and 8th grades. No assistance is needed from the PTO Board.
e) Participation Hours Sign-Up Sheets: The sign-up sheets from the first day of school were passed out to the responsible PTO member. PTO members were asked to review the list and try to find a chairperson. The sheets will also be available at the General PTO meeting. Joe mentioned that the chairperson will get 40 hours for the responsibility of being the chair; this includes room parents and car pool participants who commit for the entire year. Mandy is going to print the free dress passes.
f) Participation Hours: Joe suggested that a form be included in the annual re-registration packet so families can confirm how they will meet their 40 hour participation requirement. This way the families will confirm ahead of time their plans to reach the 40 hour goal and the various committee members will be able to start planning right away.

IV.Athletics: Jimmy Mueckay: Jimmy reviewed the cost of participating in the swim team including the cost per swim meet, swim suit and the cost for practices. Swimming is one of the more expensive sports and does require that practices are held away from the school. The car wash fundraiser would be to help pay for the cost of the practices. Ms. Carrillo confirmed that the cost to join the swim team is $50 per family. The sports fee needs to be kept consistent for all school athletic events.

V. Maintenance: Phil Le Franc
a. Carpool: Phil and Doug have done a lot of work on the carpool and have a great system in place now. They are always looking for more volunteers. Confirmed the goal is to have 5 volunteers each day.

VI. Fundraising:-Robert Mahan:
a) Auction Event: The auction will be held April 25, 2009 at the Castaways in Burbank. The event will be a mid-day affair 11am to 4pm. Confirmed the funds will be for the electrical upgrade. Goal is to start promoting the event right away. November will be the target date for distributing the raffle tickets.
b) Jog-A-Thon: The Jog-A-Thon will be held on November 21st. Bob has emailed Anne Marie to see if she would be able to help coordinate the event again.

Important Upcoming Events:
September 16: General PTO Meeting
September 18: Back to School Night-Kinder-5th
September 25: Back to School Night-6, 7 & 8
September 27: Back to School Hop and Book Fair Opens

Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

PTO Board Meeting, August 5, 2008

2008-08-07T18:56:00.000-07:00

Members Present: Father Paul, Olivia Carrillo, Diana Girskis, Joe Chavez, Alex Perez, Tom Olona, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Robert Mahan and Ann Marie Smith. Absent: Doug Bennett and Madeleine Viole. The meeting began at 6:30 p.m. and adjourned at 7:50p.m.

Opening/Closing: Father Paul opened and closed the meeting with a prayer. The minutes from the June meeting were reviewed and approved.

Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

I. Father Paul:
a) World Youth Day: Father Paul attended World Youth Day in Australia. Approximately 225,000 youth’s from around the world attend World Youth Day. It was a wonderful experience for our youth. Please be sure to check the website to see beautiful pictures!
b) New Property/Pre-School Update: Getting the new property updated and ready for the Pre-School to open has been slower than anticipated due to the recent move by the Archdiocese and requests from the City of Glendale. Licensing paperwork was received back and is being reviewed. The major work ahead is to update the kitchen and bathroom. The church will be rented out to Church of the Nations as the Korean church left a few months ago.
c) New School Year: Father Paul is looking forward to a great school year. Welcomed back Olivia and Diana and thanked them for their efforts.

II. Principal-Olivia Carrillo:
a) Staff Update: All the teacher positions have been filled including a Science position for all grades. There are two vacant positions for Teacher’s Aid, but offers have been made and hopefully the positions will be filled shortly.
b) Handbook: The handbook is under review and will be updated to include language required by the Archdiocese.
c) Calendar Update: The academic decathlon will take place on March 14th. Spaghetti Dinner is planned for March 7th. Dates were switched due to a date change for the decathlon.
d) Kinder Picnic: The kinder picnic is scheduled for August 24th at Nibley Park. Ann Marie is going to contact the kinder teacher and parents for help in arranging the picnic.
e) Parent Seminar: Olivia brought up the idea of offering a parenting seminar. Tom volunteered to teach the seminar as he is very familiar with the course and topic. A specific date will be determined by Tom and Olivia.

III. President-Joe Chavez:
a) Meeting Minutes: Our goal will be to have timely information posted on the website, therefore, the meeting minutes will be posted a few days after the PTO meeting. However, the minutes are subject to change and are pending finalization after review and approval by the PTO Board Members at the next PTO Board meeting.
b) Parent Involvement: Joe asked that all PTO Members reach out to the parents so everyone becomes involved. The hope is to get everyone to work together and build a sense of community. We can get more accomplished if we reach out to all parents and each family. Father Paul also mentioned that with everyone’s participation we can build a strong sense of community within the school.
c) Committee Positions/Responsibilities: Reviewed the assigned positions and responsibilities for the upcoming year. Diana asked for clarification of rolls and responsibilities specifically for the Home Room Parents and Yard Duty. At the last General PTO meeting, sign up sheets were available. Ann Marie is going to contact Angie for copies. Once we have the sheets all Board Members will be given their assigned sheets so they are able to contact those that signed up. The master list for yard duty volunteers will be given to Tom so he is able to find a lead parent to fill the yard duty needs.
d) Directory Update: Olivia indicated that the Leon family usually updates the school directory. Joe will contact them to see if they will be updating the directory this year as well.
e) New Parent Social/Orientation: The new parent social and orientation is scheduled for August 18th at 6pm. Joe asked that PTO members attend and welcome the new school families. Mandy will help coordinate the event.
f) Back to School Event: The Back to School Hop is scheduled for September 27th. The book fair will also begin that week. Maribeth will check with Mrs. Alonso to see if help is needed.

VI. Athletics: Jimmy Mueckay:
a) Swim Team: Practice for the swim team has been set up at Chevy Chase for the months of August and September. A few questions have come up: 1) is a checking account an option for expense purposes? Father Paul indicated that the Archdiocese does not allow checking accounts to be set up. 2) canopies will be needed for the swim meets. Phil will check with Nestle to see if they will be able to assist in getting the canopies and report back to Jimmy. 3) is it possible to waive the fee for the swim team? Jimmy will confirm how many swimmers are participating and to confirm the cost and report back for further review. Maybe a fundraiser would be an option, i.e. car wash. The goal is to be consistent across all sports, currently all sports teams have a fee associated when participating.
g) Sports Banquet: Jimmy confirmed the dates for the fall (December 10th) and spring (May 6th) Sports Banquets.

VII. Maintenance: Phil Le Franc
a. Nestle: Phil mentioned that working with Nestle last year took a lot of time, but a great relationship has been established. Phil will continue to work with Nestle this year.
b. Carpool: Doug will head the carpool this year with Phil assisting. They will need five volunteers. Joe mentioned that the number one priority for the carpool needs to be safety. It is absolutely essential that parents do not park their car and walk the children across the carpool lanes. Parents need to drop the children off first and then if they have business at the school they can park and walk across themselves. Children should not be walking in the lanes of traffic. Thought also given to “lining” the carpool lane so that there would only be one lane and there would be no way to get around the “lining”. Phil will look into ideas.
c. Earthquake Preparedness: In light of the recent earthquake Phil would like to ensure that the school is safe and updated. Phil noticed that some of the classrooms have items on top of the closets that could fall or tall book shelves, etc. Father Paul confirmed that the buildings were built after 1933 so they do not need to be retrofitted; all earthquake standards have already been met. Discussion around not being able to contact family via cell phone in the event of an emergency. Phil mentioned that a better solution is to text versus trying to use a cell phone. Thought given to preparing a mass email list or to having the school phone system automatically call parents with information in the event of an emergency. The email or phone message could be sent out to parents giving instructions or information regarding the emergency; easing fear and concern. Further thought and research will be given to this topic.
d. Condition of School: The school looks great. One of the large planters needs to have the bricks replaced.

VII. Fundraising:-Robert Mahan:
a) Auction Event: Joe confirmed that the auction will be held April 25, 2009 at the Castaways in Burbank. The event will be a mid-day affair.
b) Jog-A-Thon: The Jog-A-Thon will be held on November 21st. Bob would like to get a list indicating the number of students in each class so he can start to get pricing from printers. Father Paul asked that Coastal Printworks be contacted regarding pricing for the t-shirts.

VIII. Open Discussion
a) Fundraising: Tom mentioned a possible fundraising idea; selling note cards with the children’s art work on the front. Note cards and even Christmas cards could be an option. Joe mentioned all fundraising ideas should be presented to Bob for review. Joe also mentioned that the church and school has a fundraising coordinator who will be assisting in fundraising events. The goal will be for the school and church to work together and coordinate the fundraising efforts. Father Paul asked that the church be notified of fundraising events so that events are not occurring at the same time.

Important Upcoming Events
August 18: New Parent Social-Orientation Meeting
August 24: Kinder Picnic at Nibley Park
September 2: First Day of School
September 16: General PTO Meeting
September 18: Back to School Night-Kinder-5th
September 25: Back to School Night-6, 7 & 8
September 27: Back to School Hop and Book Fair Opens

Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.

PTO Board Meeting, June 3, 2008

2008-06-08T07:49:00.000-07:00

Incarnation School PTO Board Meeting Minutes

Members Present: Father Paul, Olivia Carrillo, Greg Dumansky, Joe Chavez, Juliet Mendoza, Alex Perez, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Jennifer Bunt ,Angie Gonzalez, Doug Bennett, Tom Olona, Ann-Marie Smith and Madeleine Viole. The meeting began at 6:35 p.m. and adjourned at 8:20 p.m. Absent: Robert Mahan and Diana Girskis.

Opening: Father Paul opened the meeting with a prayer. The minutes from the May meeting were reviewed and approved.

I. Father Paul:
a) PTO Board Members: Father Paul thanked the outgoing members and welcomed the new members to the board.
b) Congratulations: Father Paul congratulated Ms. Carrillo for a great first year.
c) Pre-School Update: The hope was to have the pre-school opened by the fall; however, due to the many State requirements the process for licensing is taking a little bit longer than anticipated. The good news is that work is proceeding and will continue throughout the summer months.
II. Principal-Olivia Carrillo
a) Olivia thanked the PTO Board for their assistance during her first year and also welcomed the new board members.
III. President-Greg Dumansky:
a. Auction Recap: Almost everything has been completed for the Auction Dinner. The thank you letters have been sent out. There was a small program glitch that Jim Thiering is working to correct. There are five items that need to be reconciled once the computer program is able to print the final document.
b. Electrical Upgrade: The electrical upgrade has been approved by the Archdiocese.
c. PTO Board New Members: Welcome to the new PTO Board Members.
d. Gym Logo: Greg met with Rita regarding the logo colors etc. Final steps are to review the logo again with Mrs. Ghantous and the project can begin in August.
e. Scrip Coordinator: Reminded everyone again that Jenn will be taking over as the new Scrip Coordinator. Greg and Jenn are hoping to meet with Rosanna this week. Greg reminded Jenn to get the banner back from Rosanna. Greg mentioned that the goal for scrip will be to develop a manual including the step by step process so that in the future anyone can pick up and take over the program. Greg and Jenn will be working on this together. Joe mentioned that it’s very important to reconcile the figures with Rosanna before beginning the new program.
f. Disaster Drill: The drill went very well, a few minor changes are needed but overall the drill was successful. Phil mentioned that Nestle is working on a recap and suggestions for improvement. Further information to follow regarding improvements (tent, tarp, maybe adding holes in the yard to make the tarp more secure).
IV. Parent Involvement: Angie Gonzalez:
a) Hope for the Pope: The free dress day earned $760.50. Angie will be presenting a check to the Glendale Red Cross. A certificate will be given to the school showing their appreciation.
d) Altar Server Picnic: The picnic went very well, about 30 students attended. Father Tim attended and thanked the altar servers by presenting them with a gift.
e) Home Room Sign-up Sheets: Home Room sign up sheets were available at the last General PTO meeting. Some parents signed up, but overall participation was low. The sheets will be available again once school starts.
V. Vice President-Juliet Mendoza:
a) Swim Team: Juliet mentioned that the school swim team is not able to practice as the school’s insurance policy does not include liability insurance while the swimmers are practicing at another pool (i.e. YMCA, Chevy Chase etc.). Jimmy will look into what other schools are doing for practice and if a waiver policy can be purchased. Fundraising events to pay for the policy could be an option.
VI. Athletics: Jimmy Mueckay:
a. Coaches Code of Conduct: Jimmy and Olivia will meet once school ends to review a manual/code of conduct for the coaches.
b. Sports Banquet: The Spring Sports Banquet went very well, many families attended. Thank you to the volunteers that helped.
VII. Maintenance: Phil Le Franc
a. Nestle: The City of Glendale is requiring that the container be placed in the same location that it was before. This is a concern as there are power lines above the location that could come down in the event of a major earthquake. Father Paul gave approval for the location and would like to move ahead. Father Paul asked that Nestle continue to work on a solution regarding the power lines above the metal container. Phil mentioned that Nestle is working with their specialists to see what solutions are available. Phil also mentioned that Nestle has been a great partner, they have acted in good faith, delivered what they have promised and allowed us access to their internal communication system. Hopefully in the future this will aid in our fundraising events as we are able to notify the employees of raffles etc. They also donated $500 for the Auction Dinner.
b. Carpool: Phil does have a parent to assist with putting out the cones in the morning. This prevents parents from leaving the parking lot at an angle. Phil would like the parents to have signs for kinder and first grade so the carpool volunteers know these children will need extra assistance. Angie will print the signs and give to the office so the signs can be included with a mailer going out in August. Phil also requested that the volunteers be given yellow vests/jackets so that they are clearly visible in the parking lot. Also an idea is to have the volunteers be given stop signs in an effort to prevent the parents from walking the students across the carpool lanes in the morning. Question also came up about when does the carpool end? The carpool ends by 8:10 when the gates are closed. Any cars left in the parking lot will need to go to the office to be let out of the gates.
VII. New PTO President-Joe Chavez:
a) Auction Recap: Joe hopes to get the final numbers by the end of the month. The winner of the car attended the 12:00pm Mass on May 25th and was introduced to the parish members.
b) Looking Ahead: Joe is hoping to get the parishioners to look ahead to next year’s raffle prize. Idea is to have parishioners save a quarter a day so that when the raffle comes around they will already have the money saved. The goal will be to have school families increase their sales above the $100 requirement. A chairperson is already in place for next year and is already looking into locations. The date for the event will be April 25th not April 4th as Father Paul would prefer the event be held after Lent.
c) New Board Members: After the old Board Members left Joe summarized his plans/thoughts to the new Members. The plan is to have meetings start at 6:30pm and end at 8:00pm. This will keep the meetings on track and focused. The nature of the positions were reviewed as a group and thought given to who would be best suited for each position. It makes sense to separate some of the positions for two people to handle, this way every effort will be made to reach out to the parents and strive to get their involvement and participation. As PTO Board Members our efforts should be to increase our fundraising efforts and to continue to get all families involved. Focus will also be placed on the carpool so that safety is a first priority. Reviewed with Ms. Carrillo what positions are open for next year. Ended the meeting with JustFaith Group Guidelines, which indicate that we should honor differences, listen to others with respect, give everyone an opportunity to speak and to fully participate.
The next meeting will be on August 5th at 6:30pm.

Important Upcoming Events

August 18: New Parent Social-Orientation Meeting
August 24: Kinder Picnic at Nibley Park

September 2: First Day of School
September 16: General PTO Meeting
September 18: Back to School Night-Kinder-5th
September 25: Back to School Night-6, 7 & 8
September 27: Back to School Hop and Book Fair Opens

Note: These notes are subject to change after review by PTO Board at upcoming board meeting.

Incarnation School PTO Board Meeting Minutes, May 6, 2008

2008-06-04T15:45:00.000-07:00

Members Present: Olivia Carrillo, Greg Dumansky, Joe Chavez, Juliet Mendoza, Alex Perez, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Robert Mahan, Jennifer Bunt, Angie Gonzalez and Diana Girskis. The meeting began at 6:35 p.m. and adjourned at 9:35 p.m. Absent: Father Paul

Opening: Ms. Carrillo opened and closed the meeting with a prayer. The minutes from the April meeting were reviewed and approved.

I. Principal- Olivia Carrillo:
a) New School Year Calendar: Olivia handed out the school calendar for next year. Dates were completed for kinder picnic, orientation and new parent meeting, General PTO meetings, Sports Banquets, etc.
II. President-Greg Dumansky:
a) Auction Recap: The final dollar amounts are being finalized, but overall the results from the silent and live auction and raffle tickets look positive. Money is still being collected including the money for those parents that bid on the gym logo. A letter and invoice will be sent out to the parents who bid on the logo so they can send in the amount owed. Greg suggested a de-briefing meeting be held so we can start planning ahead for next year. This will help the committee members to see what worked and what would need to be revised for future auctions. Jenn mentioned that the children had a great time selling the tickets. Six awards were given to the children since the final ticket sales were very close between a few children. Jenn mentioned that it may be a good idea to continue the incentives next year and maybe even add a cash prize for the most tickets sold. Joe asked that any comments or concerns from the evening be sent to Georgette’s attention so they can be reviewed with Brandview. Joe reminded us that 15% of the auction proceeds will be given to the church building fund.
b) Electrical Upgrade: The first phrase of the electrical upgrade has been approved and will be sent out to bid.
c) PTO Board Elections: The next PTO meeting is scheduled for May 13th. New board members will be elected.
d) New Property Gym Usage: Usage for the gym at the new property should be coordinated through Olivia. Coaches will be updated so they know to schedule through Olivia.
e) Scrip Coordinator: Starting with the new school year Jenn will be taking over the scrip program. Announcement will be made during the next PTO meeting. Jenn mentioned that she would like to have a co-coordinator to help with weekend sales. Angie will check with a parent to see if she is interested.
f) Disaster Drill: The drill is scheduled for May 16th. Specific details will be reviewed during the General PTO meeting on May 13th.

III. Fundraising-Joe Chavez:
a) Auction Dinner Dance: Final numbers are being calculated. Joe has spoken to the raffle winner, she is deciding if she would like the car or the cash option. Any comments or concerns can be sent to Joe or Georgette.
IV. Secretary/Public Relations: Maribeth Spensiero:
a) Spaghetti Dinner: There was a profit from the spaghetti dinner that is available. Olivia suggested that the money could be used to upgrade the school email system. All members agreed to this suggestion.
V. Student Affairs: Jennifer Bunt:
a) Student Council: The students were able to participate in “Glendale Clean and Beautiful” week by planting trees.
b) 8th Grade Graduation: Jenn mentioned that she has not been asked for help with the graduation, but is available if needed. Jimmy indicated a meeting was recently held so Jenn maybe contacted soon. Availability of the new property gym was in question due to construction that will be starting prior to the graduation.
VI. Parent Involvement: Angie Gonzalez:
a). Teacher Appreciation Week: This week is Teacher Appreciation Week. Two gifts from the PTO Board Members will be passed out during the week.
b). Uniform Sale: The uniform sale went very well. $219 was earned and will be used for the 7th grade lunch/brunch. The lost and found stack is starting to pile up again so the 8th grade may want to hold another sale.
c) Hope for the Pope: The free dress day earned $382 for the Holy Childhood Association. The next one is scheduled for May 23rd.
d) Altar Server Picnic: A picnic for the Altar Servers will be held on May 30th in the church patio. Information was sent home in the Home Messenger.
e) Home Room Sign-up Sheets: Angie mentioned that the teachers have asked if a sign up sheet for those interested in being a Home Room parent could be completed at the last General PTO meeting. This way the teachers will have an idea in advance of who is interested. Jenn and Joe also mentioned that sign up sheets for the auction and sub-committees should also be available so that planning for next year could begin.
VII. Athletics: Jimmy Mueckay:
a) Sports Banquet: The Spring Banquet has been scheduled for May 29th at 6:00pm. Jimmy will let the board members know what help he needs.
b) Sports: Confirmed that Jimmy will remind the coaches that scheduling is done through Olivia.
VIII. Maintenance: Phil Le Franc
a) Nestle: The relationship with Nestle is a work in progress. Nestle does have wonderful programs available for the community and schools. Phil will continue to work on the relationship and hopes to have a long successful relationship. Nestle will be in attendance for the Disaster Drill on May 16th.
b) Carpool: Phil found a parent to assist with putting out the cones. This prevents parents from leaving the parking lot at an angle. There is one additional sign (“no cell phone use”) that needs to be visible. Phil suggested that the sign be placed on the gate. A safety concern was raised about the number of parents walking their children across the carpool lanes. Many parents are parking their cars and then walking across, this is a huge safety issue that needs to be addressed. Parents will be reminded again during the General PTO meeting that they must drop their child off first and then if they have business at the school they can park.

IX General Comments:
a) Jenn asked if there is away to eliminate the number of flyers that are included in the Home Messenger each week. She suggested that parents are given the option to receive the information via email instead of paper. Olivia also suggested that the information is included in her letter instead of on a flyer.

PTO Board Meeting, April 8, 2008

2008-05-07T14:44:00.000-07:00

Members Present: Olivia Carrillo, Greg Dumansky, Juliet Mendoza, Alex Perez, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Robert Mahan, Jennifer Bunt, Angie Gonzalez and Susan Thiering. The meeting began at 6:35 p.m. and adjourned at 8:50 p.m. Absent: Father Paul, Joe Chavez

Opening: Ms. Carrillo opened and closed the meeting with a prayer. The minutes from the March meeting were reviewed and approved.

I. Principal- Olivia Carrillo:
a) Electrical Proposal: Rita asked if the proposal has been reviewed and if it is ready for Father Paul’s signature. Greg said he has reviewed it and it looks fine, it is ready for Father Paul to review upon his return.
b) New School Year Calendar: Olivia handed out a tentative school calendar for next year. The dates will be finalized shortly. A letter from the parish office manager was handed out with a reminder note about scheduling school/PTO events. The Back to School Hop has been scheduled for 9-27. The book fair will be coordinated around the same time.
c) Safe Guard the Children: There will be a Safe Guard the Children meeting on 4-29 from 7-8 pm in St. Michael’s Hall.

II. President-Greg Dumansky:
a) Dodger Game: The Dodger Game is scheduled for 4-11. 142 out of 150 tickets have been sold so far. Four people will be able to go onto the field prior to the game. They will be holding the INCA banner. Raffle prizes and giveaways will be given away during the game.
b) Transition Meeting: Greg attended the recent transition meeting regarding the new property. The gym is in the process of being updated with new floors, bathrooms etc. Since the updates are taking place it maybe a good time to include new padding for the walls, backboards for the basketball hoops, updated volleyball polls in the floor and possibly a school logo added to the wood floors. Greg will confirm the pricing and see if the school has any funds that could be utilized toward the upgrades.
c) PTO Board Elections: At the end of the year five positions will be vacated. Joe suggested a letter be included in the Home Messenger to see if any parents are interested in joining the board. Juliet will work on the letter. Greg asked that we continue to speak to parents as well. Next general PTO meeting is scheduled for May 13th.
d) Finance Committee: Heliberto Cano from the Finance Committee was present to review how the finance committee reviews the tuition for the upcoming year. When the finance committee meets to determine the tuition for the school many factors are taken into consideration. Factors such as; the current economy, tuition costs at other local schools, the number of families that are active parishioners versus non active parishioners and the number of children per family. The committee must work with the current data they have available at the time, they do not know what the make up will be when school actually starts in September. In comparison to other local schools, the tuition at Incarnation is in the middle and is really one of the only schools that has a multi family discount. Heliberto also reviewed a pledge system. Other schools have a pledge system currently in place. A family would pledge how much they could contribute each year and could pay that amount on a monthly basis. This may eliminate the need for fundraising throughout the year. The pros are that there would be proof of the contribution for tax purposes. Also, companies could provide a matching gift directly to the school with the pledge system. The cons are that if families pay their contribution directly to the school, we could lose the community feeling. Susan mentioned that many high schools use the pledge system and very few families know each other. With the current fund raising programs everyone gets involved to work toward the fundraising goal. Heliberto mentioned that the goal would not be to eliminate the social events or the participation hours, they could be scaled down. The goal with the pledge system would be to maximum fundraising efforts. A suggestion was made to survey the parents.

III. Vice President: Juliet Mendoza:
a) Auction Dinner Dance: Juliet is supporting Jenn with the auction sales. Working toward getting the book completed by 4-18.

IV. Secretary/Public Relations: Maribeth Spensiero:
a) Science Fair: Will contact the paper for the science fair.

V. Student Affairs: Jennifer Bunt:
a) Science Fair: The science fair will take place on 4-21 and 4-22 for all grades. The parent viewing night will be on 4-23. Still need judges for the science fair.
b) Auction Dinner-Ticket Sales: Ticket sales have been going really well. 37 families have returned their ticket packets so far. The children are very excited about the prizes.
c) Scrip Program: Starting in the Fall Jenn will take over the Scrip program. The goal will be to revamp the current program and strive to increase sales to school families and parishioners. The research Jenn has done reflects that a lot of other schools earn a large portion of their fundraising from scrip sales. The goal will be to re-education families and make the program more user friendly. Plan is to have a quick turn around time to receive the cards and someone on hand to sell cards at the school and after mass. Strong marketing efforts and education will be key to the success.

VI. Parent Involvement: Angie Gonzalez:
a). Class Auction Projects: The class projects are on track and will be finished up shortly. Angie confirmed that the Home Room parents know it is their responsibility to get the project to the event.
b). Uniform Sale: All the unclaimed uniforms will be sold for $2 after Mass on Sunday. All uniforms with names have been delivered back to the students.
c) Pope Blessing-Service Hours: The Pope Blessing/service hours program was explained to the students at the assembly as well as sent home in the Home Messenger. We will continue to remind the students. We will also be collecting donations for our charity in the next couple of months.
d) Teacher Appreciation Week: Teacher Appreciation is coming up in May. Angie’s hope is to do something for the teacher’s everyday during the week of May 5-9th. Thoughts are to decorate the doors, banners, Mass with blessing.

VII. Athletics: Jimmy Mueckay:
a) Sports Banquet: Working to finalize the date for Spring Sports Banquet.
b) Auction Update:
• Dinner reservations are coming in at a steady pace. Currently 20 reservations from parishioners have been received.
• Volunteer meeting scheduled for 4-24. During the meeting positions will be assigned. Volunteers to help on the day of the event have been sent a reminder. Another reminder will be sent out shortly regarding the deadline of April 18th .
• Auction items are coming in for both the live and silent auction.
• Brandview contract has been signed.
• Silent Auction will be from 6-8 pm, dinner will be from 8-9, live auction from 9-10, dancing from 10-1am.
• Class projects will be displayed on the 2nd floor.
• Raffle ticket sales currently total $16,465 ($4810 parishioners, $8155 school families, $3500 through facts)
• Cashiering: meeting with Carlo and Jim to make sure that the cashiering will run smoothly.
• Everyone has pulled together and stepped up to help to make the event a success.

VIII. Maintenance: Phil Le Franc
a) Nestle: Agreement has been finalize with Nestle. A signed copy was passed out. Special note included within the Agreement reflecting the relationship between Nestle, Incarnation and school families. Encouragement of fundraising is included ie ticket sales etc.
b) Internal Disaster Drill: Selected May 16th from 12-3pm to conduct an internal drill for the school. Recourses at Nestle will be available to provide feedback. A note regarding the drill will be included in a upcoming Home Messenger.

Incarnation School PTO Board Meeting Minutes, March 4, 2008

2008-04-10T17:45:00.000-07:00

Members Present: Father Paul, Olivia Carrillo, Greg Dumansky, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Robert Mahan, Joe Chavez, Jennifer Bunt and Angie Gonzalez. Absent: Juliet Mendoza, Alex Perez and Diana Girskis. The meeting began at 6:35p.m. and adjourned at 8:45p.m.

Opening: Father Paul opened the meeting with a prayer. The minutes from the February meeting were reviewed and approved.

I. Father Paul:
a) Electrical Upgrade: A proposal for the electrical upgrade has been received. A meeting will be set up to review the proposal.
b) Catholic Loyalty: Announcements regarding the new Catholic Loyalty program were made at Mass on Saturday and Sunday. Throughout the month of March the goal is to add new merchants to the program. The hope is that many parishioners and school families will participate as this is a great opportunity to reduce our debt. An announcement along with a card could be included in the Home Messenger. Registration is very easy; it can be done directly online.

II. Principal- Olivia Carrillo:
a) Music Teacher: We have hired a new music teacher. The hope is to be able to have a spring show. Olivia will confirm with Jennifer if a show is possible so front row seating can be included in the auction.
b) New Pre-school: Olivia and the new pre-school director attended a meeting regarding establishing a licensing for the new pre-school. Additional meetings will be attended.
c) Facility Meetings: Olivia’s plan is to utilize the facility meeting time for staff development. Currently staff meetings are held on Friday’s from 2:00 to 3:30. Reviewed feedback to see if changing early dismissal to another day instead of Friday would be possible.

III. President-Greg Dumansky:
a) Coastal Print Works: Presentation given by Coastal Print Works. They have done the PE Uniforms and the Jog-A-Thon t-shirts in the past. Brochures and business cards provided.
b) Finance Committee Meeting: Hopefully we will have a few of the Finance Committee members present at the April PTO meeting. Concern around the increase in tuition was raised. Reminder that the increase in tuition was not taken lightly, much thought and time went into the decision. Father Paul reminded everyone that tuition assistance is available and should be considered for families that need assistance.
c) Scrip: Follow up needed with Rosanna. There maybe some changes needed so we are able to capitalize on the full potential of the scrip program. It seems the participation and commitment has declined.
d) Gym Usage: Recently there have been some scheduling concerns with using the gym. In general, games should take preference over practices. Jimmy will work on a Code of Conduct for the coaches. Guidelines for using the gym should be revised for next year. All coaches and teams will need to work together to coordinate the scheduling of the games and practices.
e) Dodger Night: Dodger night planned for 4-11-08. Greg will be ordering the tickets and include a flyer in the next Home Messenger.
f) Carpool: Announcement was sent out regarding the change to the rainy day carpool. We will try the new guidelines on the next rainy day and adjust if needed. For early morning carpool (7am), the gates on Dryden should be opened first so the normal carpool route is taken. Cars should not be entering from Central.

IV. Vice President: Juliet Mendoza:
a) Lunch Program: The changes to the lunch program have been made. All lunches now include fruit/salad on each tray. The portions for bread have been reduced. The chips have changed to baked and water has been added.

V. Secretary/Public Relations: Maribeth Spensiero:
a) Hospitality Committee: Confirmed the Spaghetti Dinner will be on March 8th, the time is 6:30pm.

VI. Student Affairs: Jennifer Bunt:
a) Science Fair: The final date to submit an entry form for the Science Fair is 3-17. Entries have been slow to come in. Jenn will include a reminder notice in the next Home Messenger.
b) Recycle Bins: Recycling bins have been added around the school.
c) Auction Dinner-Ticket Sales: The ticket sales have been going really well. The children are very excited about the prizes. The children are receiving the prizes during the Monday assembly.

IX. Parent Involvement: Angie Gonzalez:
a). Lenten Soup Supper: The Lenten Soup Supper went very well. A record was set, earning $630. Three charities will benefit from the profit.
b). Spring Book Fair: The Spring Book Fair is planned for April 6- 10th. A flyer was sent out in the Home Messenger looking for volunteers.
c) Auction Event-Class Projects: A letter was sent out to the Home Room parents confirming what their project will be. Angie is waiting to hear back from some of the parents. Follow up will be needed.
d) Participation Hours: 260 surveys were sent out in the Home Messenger confirming which families need participation hours. Only 15 were returned. The ones returned were given to either the teachers or the auction committee. Beth Campbell confirmed that only 16 families opt to pay in full instead of doing participation hours.

X. Athletics: Jimmy Mueckay:
a) Sports Banquet: The Spring Sports Banquet will be held in May.
b) Athletics Director: Jimmy would like to work with the new Athletic Director for next year to walk him/her through the process, sports programs, uniforms, sports banquet, gym usage etc.

XI. Maintenance: Phil Le Franc
a) Nestle: Hoping to finalize the agreement with Nestle so we can move ahead with the placement of the bin and supplies. Once the plan is finalized Father Paul will be able to sign the agreement.
b) Internal Disaster Drill: Selected May 16th to conduct an internal drill for the school. Phil would like the resources at Nestle to review our process and help coordinate the event based on their expertise.

XII. Fund Raising-Joe Chavez:
a) Auction Dinner Event: Packets with menu selections and seating choices went out this week.
b). Raffle: The ticket sales are going very well. Envelopes including the tickets were handed out at all the Masses last weekend. Planning to hand out packets again at Mass in March and April.

Incarnation School PTO Board Meeting Minutes

2008-03-06T12:35:00.000-08:00

February 5, 2008

Members Present: Father Paul, Olivia Carrillo, Greg Dumansky, Juliet Mendoza, Maribeth Spensiero, Jimmy Mueckay, Robert Mahan, Joe Chavez, Jennifer Bunt, Angie Gonzalez, Alex Perez and Diana Girskis. Absent: Phil Le Franc. The meeting began at 7:00 p.m. and adjourned at 9:15 p.m.

Opening: Father Paul opened the meeting with a prayer. The minutes from the January meeting were reviewed and approved.

I. Father Paul:
a) New Property –Pre-School: As mentioned at the General PTO meeting, we will be opening a Pre-School at the new property. The goal is to open the school around September for children age 3-5. A director has been hired and is currently working with Ms. Carrillo to obtain the necessary licenses, classroom furniture, etc.
b) New Property-Gym: Work will continue to be done at the new property, focus will be placed on the lounge and bathrooms. At some point, the kitchen maybe useable for food service but not for food preparation. This is due to the costly expense of updating the kitchen.
c) Catholic Legacy: Incarnation and Holy Family will be the first parishes in the US to participate in the Catholic Legacy program. The program partners Catholic churches with local merchants to give back 10% of the merchandise sale. Further information about this program will be given. The hope is that many parishioners will participation.

II. Principal- Olivia Carrillo:
a) Jog-A-Thon: The final numbers are a little bit lower due to the recent pizza parties.
b) Coastal Print Works: Coastal Print Works would like to rebuild the relationship with our school. They have been invited to attend the next PTO meeting.
c) Rainy Day Carpool: Four options were reviewed for rainy day carpool. Decision made to try option 1. Finalization of the plan and communication to parents will occur shortly.
d) Registration: We have received new applications for next year. Thought is to place an AD in the Glendale Newspaper.
e) Nestle Agreement: Agreement is almost finalized. Nestle is running the final copy through their Legal Dept.

III. President-Greg Dumansky:
a) General PTO Meeting-Follow Up: Follow up to the recent PTO meeting. Some parents did mention that they are in need of participation hours. Angie will ask Beth to pull the names of those parents that are less than 20 hours so they can be contacted.
b) Finance Committee Meeting: The Finance Committee recently met and finalized the tuition for next year. Father Paul approved the 3% increase. A comparison was done with other local schools and we are very close in terms of tuition. Next meeting is on 2-12.
c) Scrip: Follow up needed with Rosanna to confirm her process.
d) Fundraising: Phil Raba is a professional fundraiser that has assisted Holy Family with their fundraising efforts. He is available to do a presentation for the Board. Further review is needed to determine if Mr. Raba is able to help with grants.
e) Dodger Night: Dodger night planned for 4-11-08.
f) Electrical Upgrade: The plan is to move forward with the drawings and hopefully to get updated numbers soon.
g) Disaster Drill: Need to set a date for the disaster drill.

IV. Vice President: Juliet Mendoza:
a) Lunch Program: There was a great response to the lunch program survey. 109 surveys were returned. Consistent feedback on the surveys was to cut back on chips and sugary juices. Plan is to reduce serving chips and replace the chips with fresh fruit and veggies. Make sure there is water available instead of juice and reduce the number of carbs served in one meal.

V. Fund Raising: Bob Mahan:
a) Jog-A-Thon: Pizza parties were held recently. This concluded the 2007 Jog-A-Thon.

VI. Treasurer: Alex Perez:
a) Jog-A-Thon: We did raise less money than in the past. It appears the expenses were increased and we had fewer sponsors than in previous years

VI. Secretary/Public Relations: Maribeth Spensiero:
a) Hospitality Committee: Confirmed the Spaghetti Dinner will be on March 8th.

VII. Student Affairs: Jennifer Bunt:
a) Science Fair: The final date to submit an entry form for the Science Fair is 3-17. It is critical that the forms are returned so Jenn can determine how many entries there will be and to ensure there are enough judges etc. Jenn will try to include the entry form in the Home Messenger again.

VIII. Parent Involvement: Angie Gonzalez:
a). Lenten Soup Supper: The Lenten Soup Supper is planned for 3-17
b). Spring Book Fair: The Spring Book Fair is planned for the first week of May. Mrs. Hihn will need help to run the fair, Angie will generate a flyer asking for volunteers.
c) Auction Event-Class Projects: Angie will be meeting with the Home Room Parents regarding the class projects. Reviewed questions and ideas for the projects. Confirmed the budget for the class projects is $200.

IX. Athletics: Jimmy Mueckay:
a) Gym Usage: Clarification regarding use of the gym is needed. Rita will maintain the master list, including all games and practices so there isn’t any confusion on who is scheduled to use the gym.
b) Uniforms: Some of the shorts are two short for the kids. Options are to have the kids wear their PE shorts or replacement shorts can be purchased.
c) Score Board: The new score board is available for use.
d) Funds for Sports: Jimmy would like to purchase new canopies for the swim team. Funds should be available from the See’s Candy fundraiser and the upcoming Dodger game.
e) Spring Banquet: A Spring banquet will be planned.

X. Fund Raising-Joe Chavez:
a) Auction Dinner Event: The venue, menu and parking have all been finalized. Volunteers are still needed for all areas. Alex will give Joe the laptop. The dinner/ticket cost for the parishioners will be $45. The packets for the school families will be out in the middle of February. The packets for the parishioners will be handed out after mass on February 23rd and 24th.
b). Raffle: Jenn is working on the incentives for the top ticket sellers. Announcements will be made to the children at an upcoming assembly.
c). Advertisements/Sponsorships: Thought given to including ADS in the auction book. A committee member would be needed to head up this project.

Incarnation School PTO Board Meeting Minutes

2008-02-07T12:41:00.001-08:00

January 10, 2008

Members Present: Olivia Carrillo, Greg Dumansky, Juliet Mendoza, Maribeth Spensiero, Jimmy Mueckay, Robert Mahan, Joe Chavez, Jennifer Bunt, Phil Le Franc and Alex Perez. Absent: Father Paul and Angie Gonzalez. The meeting began at 7:00 p.m. and adjourned at 9:25 p.m.
Opening: Ms. Carrillo opened and closed the meeting with a prayer. The minutes from the December meeting were reviewed and approved.

I. Principal- Olivia Carrillo:
a) Registration for next year: Registration information is being put together for new and current families. Finalized information will be confirmed once the 2008/2009 tuition is determined.
b) Lunch Service: We are working with M & F Kitchenette for optional menu items. Olivia also received a menu from an organic lunch program.

II. President-Greg Dumansky:
a) Sees Candy Fundraiser: The total profit from the Sees Candy fundraiser was $2875. The funds will go toward purchasing needed P.E./sports equipment.
b) Gym Clean-up Project: Clean up project in the planning states. Follow up needed with Father Paul.
c) Finance Committee: Next Finance Committee meeting is scheduled for January 14th.
d) General PTO Meeting: The next General PTO meeting is scheduled for January 29th. Greg is working on the agenda items and will forward to the PTO members prior to the meeting.
e) Carpool Concerns: Teachers discussed ideas to improve the rainy day carpool so that the teachers are able to stay dry and keep the children and themselves safe. One idea is to take the ASP kids to the ASP room first and have the other children remain in the auditorium until their parent arrives. Parents would follow the same carpool procedure as normal, but once they reach the front of the carpool line a walkie-talkie would be used to get the child from the auditorium. Parents would then walk their child/children from the benches to their car. Further discussion and finalization of revised plan is needed before any changes are made.
f) Afternoon Carpool: Reminder from the teachers that Coach Francisco should be directing the afternoon carpool. He should be given respect from the parents while he directs the traffic into the appropriate lanes. Cell phones and newspapers should be put away during carpool this will speed along the process and ensure safety for the children.
g) Faculty Member Added to Board: We would like to invite the teachers to join the PTO meetings at any time. Mrs. Girskis would like to join as a representative for the faculty.

III. Vice President: Juliet Mendoza:
a) Lunch Program: Juliet met with M&F Kitchenette to discuss the lunch program. M & F Kitchenette is willing to work with us to make improvements as we strive to serve a healthier lunch for our children. The hope is to make valuable changes in a couple of phases. A survey will go out to the parents to get their feedback on the lunch program. This will start phase one.

IV. Fund Raising: Bob Mahan:
a) Jog-A-Thon: Thank you letters and awards have been given out. Bob will be scheduling the pizza parties with the teachers.

V. Treasurer: Alex Perez:
a) Jog-A-Thon: The final amount for the Jog-A-Thon reflects we raised about $5000 less than last year.
b) Electrical Up-grade: The funds are available for the electrical upgrade. Hopefully we will be able to begin the electrical upgrade project this summer.

VI. Secretary/Public Relations: Maribeth Spensiero:
a) Hospitality Committee: Will be working on the Spaghetti Dinner which is scheduled for March 8th.

VII. Student Affairs: Jennifer Bunt:
a) Science Fair: Jenn is beginning to work on the Science Fair. She will need help to get judges. The fair will be taking place in April. The format will be a little bit different this year in that a science project is only mandatory for Jr. High. Children in other grades are still able to present a project, but it will not be mandatory as in the past. Jenn is working on a letter for the Home Messenger once she hears back from the teachers regarding their plans for class projects.
b) Recycling Project: The Student Council has collect a tremendous amount of recyclable cans and bottles. Since they have collected so much they need to have additional bins to store what is collected. This will help to ease the clutter and provide a specific location for recycling items.

VIII. Parent Involvement: Angie Gonzalez:
a. Santa Pictures: The Santa pictures went very well. With the money raised we were able to purchase a color printer for the computer lab.

IX. Maintance-Phil Le Franc:
a) Nestle: Phil provided an overview of his meetings and progress with Nestle. Phil has made tremendous progress in developing the relationship with Nestle. This relationship will allow us to partner with Nestle in the event of a large disaster. Nestle has asked that they be allowed to store a large container on our property. Within this container they will include enough food, water and supplies for Incarnation students and staff. A list of requirements presented by Phil to Nestle has been approved by Nestle. Phil will need to get approval from Rita before any of the plans can be put into place.
b) Scrip: Phil will speak to Rosanna DeVito to see if the scrip table can be moved to a more visible location. Also present the idea of making a board to show which cards Rosanna and her team have available. Many times people walk past the table and are not clear that scrip cards are being sold. A board would clearly reflect the cards that are available and draw people’s attention to the table.
c) Wish List: Phil’s wish list includes a web sight where Incarnation families can exchange products and services. In addition, Phil wishes for families to be given information on how to protect their family through charitable trusts. This may be beyond the score and nature of the PTO Board’s responsibilities.

X. Athletics: Jimmy Mueckay:
a. Sports Banquet: The Fall Sports Banquet went very well. The winning Football team was introduced. The food was great and it was a very good turnout.
b. After School Basketball Program: Jimmy will check with Mr. Sonner to see if they have started an afternoon basketball program for the ASP kids.
c. Equipment: We are in need of some new equipment, i.e .volleyball nets. Olivia indicated that any ordering needs to be done through Catholic Purchasing Services.
d. Title 5 Funds: Jimmy is looking for another volunteer from the school to attend the Title 5 meeting on January 24th. Title 5 is a program that may provide money to private schools. In the past we have been able to buy books for the library. The meeting is held once a year.

XI. Fund Raising-Joe Chavez:
a. Auction Dinner Event: There will be a kick off meeting on 1-17 for the Auction Dinner Committee Members. There will also be a dinner set up for food tasting.
b. Vehicle Raffle: The ticket prize/amounts will be revised as follows:
• $10 for 1 ticket or 3 tickets for $25
• Each school family will be required to sell $100 worth of tickets.
• Each school family will be given 30 tickets with the hope that many will sell beyond the required $100 amount.
• Talked about giving incentives to the children (i.e free dress) who sell beyond $100.
• Tickets will be handed out to the parish members the weekend of 2-23
• To show our progress a “thermometer chart” could be made and put on display.
• The car will be available for display after mass. Tickets would also be sold after mass in the upcoming months.
• Goal is to hand out the tickets at the general PTO meeting on January 29th.

PTO Board Meeting Minutes

2007-12-04T13:20:00.000-08:00

Members Present: Father Paul, Olivia Carrillo, Greg Dumansky, Juliet Mendoza, Maribeth Spensiero, Jimmy Mueckay, Robert Mahan, Joe Chavez and Angie Gonzalez. Absent: Jennifer Bunt, Phil Le Franc and Alex Perez. The meeting began at 7:00 p.m. and adjourned at 9:50 p.m.

Opening: Father Paul opened the meeting with a prayer. The minutes from the November meeting were reviewed and approved.

I. Father Paul:
a) Gift Cards for St. Columbkille: There is a change this year for the children of our sister parish, St. Columbkille. A $25 K-mart (scrip) gift card can be purchased instead of individual presents. The cards are available for purchase after mass, we have sold quite a few and an additional 50 cards will be ordered.
b) Donut Sales: We do not have a lot of participation from the school families to help with the donut sales after Sunday mass. It would be nice to have consistent support from the school families, not only to meet the required participation hours, but for support of the school during the year and summer months.
c) Scrip Announcement: There should be a notice put into the bulletin to remind families they can purchase scrip from the school.

II. Principal- Olivia Carrillo:
a) Rainy Day Carpool: Olivia asked for feedback from the recent rainy day carpool. The feedback given was that it did work for many parents, but that some do have smaller children who could be asleep and also finding the class rooms may be confusing for Grandparents, etc.
b) Open Positions: There are a couple of open positions, Music Teacher, Jr. High Math teacher and Kindergarten Aide. Olivia is working to fill these positions by January.

III. President-Greg Dumansky:
a) Monthly School Mass: The next monthly school mass will be on 12-9, this is the 2nd grade mass.
b) Coffee with the Principal: The next meeting will be on 12-13. Some ideas were presented on how to have the meeting more of a focus group with ideas and solutions from the parents.
c) Jog-A-Thon: Thank you to Bob for a successful Jog-A-Thon. Greg will meet with Bob and Anne Marie to review the event and see if any adjustments need to be made for next year.
d) Sees Candy: The candy is available for pick up on 12-9. The current amount of profit made is $2,200, but sales are still continuing after mass.
e) Parking Issues During School Events: We are still having issues with people parking in the fire zones during school events. One solution is to paint the curbs red.
f) Gym Clean-up Project: The gym clean up project is still in the planning stages. Father Paul mentioned that the three bathrooms will be renovated shortly. The three bathrooms are the men’s, women’s and a handicap restroom.
g) Participation Hours: Reviewed the option of increasing the $500 fee in lieu of completing participation hours. This will be an open item as we need to confirm how many families pay the fee versus complete the hours.
h) Finance Committee: The first Finance Committee meeting was held on 11-26. The committee would like to conduct a survey with other schools in our area to see what programs they offer and the amount of tuition paid. The goal is to see how Incarnation compares to other schools are far as programs offered (i.e. language class, Art, Music, P.E. etc.) and the cost of tuition based on the programs offered.
i) Planning for General PTO Meeting: The next General PTO meeting will be held on 1-29. Suggestion given to have Olivia update the parents as to the “state of the school”. Review of the dress code, handbook etc.

IV. Vice President: Juliet Mendoza:
a) Lunch Program: Juliet will be meeting with the owner of M&F Kitchenette to discuss the lunch program. Suggestions would be to offer different portion sizes for the younger children versus the older children. Also, offer a suggestion to have more of a balanced meal, maybe ensure fruit and salad is included with each lunch.

V. Fund Raising: Bob Mahan:
a) Jog-A-Thon: Bob will review the spreadsheet to determine the top earners so prizes can be given to the winners (children and class winners). We need to deliver or mail the T-shirts and thank you letters to the sponsors.

VI. Secretary/Public Relations: Maribeth Spensiero:
a) Hospitality Committee: Still need assistance with the Hospitality Committee. Next event is the Christmas Program and facility Christmas lunch.

VII. Parent Involvement: Angie Gonzalez:
a) Acting: Classes have been cancelled for the year.
b) Math: Notice went our in the Home Messenger about a math tutoring program. The program would help the children one on one with their math skills and homework. We will see how much interest there is from the parents.
c) Santa Pictures: The Santa pictures will take place on 12-13. The cost is $5.00 per picture. The funds raised will go towards computer software for all grades.

VIII. Athletics: Jimmy Mueckay:
a) Sports Banquet: The Fall Sports Banquet will be held on 12-5 in the auditorium. 100 families are scheduled to attend.
b) Coaching Update: The Parent Waiver Form needs to be updated. Informational packets have been completed for every coach. In addition, we do have First Aid Kits available.
c) After School Basketball Program: There is an interest in having an after school basketball program for the children. Jimmy is working on the details.
d) Dodger Night: A date will be selected, looking for dates in early April (Friday or Saturday night).

IX. Fund Raising-Joe Chavez:
a) Auction Dinner Event: There will be a kick off meeting on 1-17 for the Auction Dinner. Working to get committee members assigned for the various jobs.
b) Vehicle Raffle: Joe was able to secure a car for the raffle, a 2008 Prius, from Bob Smith Toyota in La Cresenta. We will be able to get the car at dealer cost. The value of the car will be roughly $22,000. The car will be available for display in front of the church or school if desired. Discussed the option to have the grand prize winner select the car or a cash prize. If the car is chosen, the winner would need to pay the tax and license fee. Reviewed options for the raffle tickets. One idea is to have each school family sell three $100 tickets versus selling one hundred $1.00 tickets. Discussion occurred around the fact, that this is our biggest fundraiser for the school and we have a lot of time before the auction event, it should not be difficult to have each school family sell three $100 tickets. However, the final raffle ticket price was not determined. Further discussion and review is required before a final decision on the ticket price is confirmed. Tickets would also be sold after church on Sunday.

PTO Board Meeting Minutes

2007-10-02T13:14:00.000-07:00

Members Present: Olivia Carrillo, Juliet Mendoza, Alex Perez, Maribeth Spensiero, Jennifer Bunt, Phil Le Franc, Joe Chavez, Robert Mahan and Angie Gonzalez. Absent: Greg Dumansky and Jimmy Mueckay.

The meeting began at 7:00 p.m. and adjourned at 9:20 p.m.

Opening: Juliet opened the meeting with a prayer. The minutes from the September meeting were reviewed and approved.

I. Principal-Olivia Carrillo:
a) Sound System: Olivia requested any feedback regarding the current sound system. Thought is that the current system we have been using for the various events is newly purchased and has been working properly.
b) Energy Survey: An energy survey was recently completed at the school. The feedback given was that the current lights can be updated at no charge to the school.

II. Vice President-Juliet Mendoza:
a) HVAC & Electrical Upgrade: Plan is to invite Vince Petito to an upcoming meeting so he can provide an update regarding the electrical system upgrade. We need to confirm if the Jr. High building is ready for AC.
b) General PTO Meeting: Confirmed that Angie has the sign up sheets and has provided the sheets to the various Committee Members. Angie is keeping the master copy.
c) Solar Electrical Proposal: Proposal from Michael DeSousa was reviewed. Before we can continue to look into solar as an option we need an update on the HVAC & Electrical progress.
d) November Meeting: Next meeting will be held on November 6, 2007.

III. Treasurer-Alex Perez:
a) Electrical Upgrade Funds: Idea is to implement the electrical system upgrade in different sections/stages so we can begin to use the funds already raised.

IV. Secretary/Public Relations-Maribeth Spensiero
a) Hospitality Committee: First Coffee with the Principal is scheduled for 10-17. Picture Day is scheduled for 10-18. Coordinating the events and using the sign up sheets for assistance from the parents.
b) Publicity: Hoping to get some school events into the Glendale NewsPress. Angie will forward pictures from recent sporting events with a write up from Mr. Sanchez.

V. Student Affairs- Jennifer Bunt:
a) Playground Screen: The Student Council asked if it would be possible to screen the playground so that passing cars would not bother the students during recess and lunch. For safety reasons the fence will need to be left open so in the event of an emergency safety personal will be able to see into the yard. Thought given to screening the kindergarten yard.
b) Student Council: The students did a great job putting together a newsletter that went out in the Home Messenger. Each student wrote an article for the newsletter on what they hope to accomplish this year.
c) Healthy Snack Sale: The Student Council will be holding a “Healthy Snack Sale” which they hope will encourage their fellow classmates to choose a healthy snack. We will monitor their efforts to see if offering a healthy snack is a good option for monthly class bake sales.
d) Recycling: The Student Council will be setting up recycling bins around the school.

VI. Parent Involvement-Angie Gonzalez:
a) Mentoring Program: Not as many people signed up as hoped. Joe gave idea to pair the 8th grade buddy to the kindergarten partner, this way the families can become familiar with each other. Most of our new families are kinder.
After School Activities:
b) Chess Club: The chess club has started, 44 students are enrolled.
c) Science Adventures: This program will be starting soon, there will be 5 sessions.
d) Karate Class: Will be starting on 10-19
e) Spanish Class: Working on this after school activity, need to confirm the date it will begin.
f) Acting Class: Meeting with the instructor on 10-23 to finalize the program. There will be two age groups.
g) Home Room Parents: Held a meeting with the Home Room parents. Each parent was given a folder outlining their responsibilities. The teachers were also given a copy.
h) Volunteer Sheets: Given to each committee member. Attached to the sign up sheet are instructions regarding use of the helium tank.
i) First Aid Kits: It would be a good idea to make sure all the coaches have first aid kids. Also would like to have a coaches meeting.
j) Parent Waiver Form: There is a form that needs to be signed when parents are driving students off campus.
k) Secret Santa Fundraising Idea: Angie mentioned a fundraising event that could take place in the future. The event is like a mini store where the students are able to buy Christmas gifts for their family or friends. We missed the meetings for this year, but maybe a possibility for next year.

VII. Maintenance-Phil Le Franc
a) Carpool: Carpool is doing great. Suggestion made to make sure the cones are placed in the same location each day. Recently they have been placed differently each day and this can cause confusion for the parents.
b) Scrip: More work is needed to promote scrip. Communication should be made during mass so that everyone is aware of the program and the value it has for the school. Also we need to make sure that the cards are promoted in the next few weeks as we are near the Holidays.
c) Emergency Preparedness Drill: Phil provided an outline of the stations (safe zone, shelter tarps, first aid, dismissal area, etc) that would be set up in the event of an emergency. Also provided was a specific outline of the guidelines/duties that would be used. After review of the information, decision was made to hold practice drills with the teachers and students before we hold the actual disaster drill. The practice drills would be similar practice drills that the students and teachers are already familiar with as they hold monthly fire and drop drills. We will review this further at the next meeting to discuss progress with the practice drills.

VIII. Athletics- Jimmy Mueckay:
a) Cheerleading Tryouts: Tryouts will be held starting on 10-2.

IX. Fund Raising- Joe Chavez:
a) Auction Dinner Dance: Still need a chair person for the event.
b) Car Raffle: Would still like to try the car raffle as this has great potential for raising money.

X. Fundraising-Bob Mahan:
Jog-A-Thon: Bob met with Alex and has the sponsor list from last year. Committee Members are still needed as this is a huge project. Bob will be sending out letters to the community asking for sponsorships. Ann Marie Guinane will be coordinating the event during the day. She will be contacting the fire and police dept. Kids Drawing Contest needs to be started right away so we have a theme and are able to print the t-shirts. Information packet for the parents also needs to be sent out. Work is also needed on the certificates for the students. Bob will let us know if he needs assistance.

PTO Board Meeting Minutes

2007-09-04T11:07:00.000-07:00

Members Present: Father Paul, Olivia Carrillo, Greg Dumansky, Juliet Mendoza, Alex Perez, Maribeth Spensiero, Jennifer Bunt, Phil Le Franc, Jimmy Mueckay, Joe Chavez, Robert Mahan and Angie Gonzalez. The meeting began at 7:00 p.m. and adjourned at 9:20 p.m.

I. Father Paul:
a) Opening: Father Paul opened the meeting with a Prayer. Mentioned that the faculty retreat went very well. Everyone is looking forward to a great school year.
b) New Property: Father Paul provided updates to the new property. The Youth Ministry Center is ready to be used. We are looking for a Youth Minister on a part-time basis.
c) Monthly Mass: Father Paul would like to continue to do the monthly school Mass for each grade, and also try to encourage the school family members to attend Sunday Mass. Suggestion made that perhaps at the end of the year we could have a picnic for those children who are altar servers, choir members, lectors etc.
d) Gym at the new Property: Father Paul confirmed the gym is available for use.

II. Principal-Olivia Carrillo:
a) First Day of School: The first day of school went great, the kids and teachers are excited for the new year.
b) Open Positions: All open positions have been filled.
c) Academic Decathlon: It’s possible that the Academic Decathlon will not be held this year. The Los Angeles area does not have a director to coordinate the event.

III. President-Greg Dumansky:
a) Disaster Drill: Roger Sanchez reviewed the disaster drill information completed last year. Provided Phil a contact and suggested a training session be held for the teachers. Reviewed location of supplies and discussed the need for “walkie talkies” for the teachers. Confirmed that the current supplies will not expire.
b) HVAC & Electrical Upgrade: Michael DeSousa provided information on Solar Energy. Reviewed the pros and cons and confirmed that there is a rebate available from GWP. More research is needed to confirm if a solar energy system will support the future needs of the school with the addition of the air conditioning system and if it’s possible to receive future rebates from GWP/City of Glendale.
c) Back to School Event: Scheduled for Saturday, September 22nd. Flyers were sent out in the September 4th Home Messenger.
d) Participation Hours: Sign up sheets will be available at the next PTO meeting. The sheets are starting to fill up which is great news. We need to add a sheet for the Science Fair.
e) Auction Dinner Dance: Deposit made to BrandView in Glendale. Date is set for May 3rd. We may need to review different options for drinks, bar etc. Greg will confirm when food tasting is available.
f) Jog-A-Thon: Date has been set for November 16th. Bob will start to contact the community for sponsors. Bob will also contact Ann-Marie Guinane, who will run the event during the day.
g) Bio Information: Confirmed bios have been sent to Dennis Doyle.
h) Monthly School Masses: Olivia confirmed that the mass dates have been set for each grade. Angie will forward the specific dates to Father Paul.
i) October Meeting: October meeting will be lead by Juliet.

IV. Treasurer-Alex Perez:
a) School Laptop: Alex needs the school laptop for finance committee information. Juliet believes she has it at home.

V. Secretary/Public Relations-Maribeth Spensiero
a) Hospitality Committee: Needs help with the Hospitality Committee. Will be contacting the parents who have signed up.
b) Coffee with the Principal: Olivia will forward the dates for the Coffee with the Principal.

VI. Student Affairs- Jennifer Bunt:
a) Science Fair: We need a Science Fair sign-up sheet at the next PTO Meeting. Angie will make one and bring it the night on the PTO meeting.
b) Student Council: Will be meeting with the Student Council

VII. Parent Involvement-Angie Gonzalez:
a) Mentoring Program: Angie will be working on the Mentoring Program this year. She will be developing sign-up sheets and then pair off the families.
b) Carpool: working on information to pass out regarding carpool rules, signs etc.
c) Home Room Parents: Angie is putting together an information packet for all Home Room parents. This packet will review the responsibilities of the Home Room parent. Will confirm how the Home Room parents will be elected. Does the teacher make the decision?
d) After School Activities: Working on activities for after school. Thoughts are for Chess Club, Spanish and Acting. Angie is working on the insurance required to have an outside teacher and confirm they have been through the Virtus training.
e) Teacher Appreciation Week- May 4-9 2008: Angie would like to really promote Teacher Appreciate week this year. Thought is to have the children write letters to the teachers and maybe have an all school mass on the last day of the week,
Friday, May 9th.

VIII. Maintenance-Phil Le Franc
a) Carpool: Phil is working on the signs to put up in the carpool area.
b) E-scrip: Phil is working to promote E-scrip. We do have a banner and it’s possible we can hang it outside after Sunday Mass. Father Paul suggested announcements be made a Mass so the parish community is aware of the program.

IX. Athletics- Jimmy Mueckay:
a) Gym: Confirmed that the gym is available for use at the new property. Coordination will be done through Rita.
b) Team Sports: Many of the teachers are coaching the sports teams, but we do have some opening still to fill, especially Volleyball-A.
c) Swim Team: Will be run this year by David Henry. The location has changed from Simi Valley to Sherman Oaks. The first meet is September 16th. Practice location and additional information should be coming from Mr. Henry. Some families have asked if it is possible to reduce the fee from per child to a family cost. Many have more than one child that swims and would prefer to pay per family versus per child.

X. Fund Raising- Joe Chavez:
a) Scrip Cards: Would like to work on promoting the benefit of scrip cards. Will speak to Rosanna DeVito to ensure the program is being promoted and mentioned at Mass.
b) Scrip Refund. We still need to confirm if anyone is being given the option to “donate” the excess scrip funds back to the school or if the refund is automatically being given instead of the 50/50 split.
c) Car Raffle: mentioned the idea of holding a car raffle as part of the Auction Event. This could be a great fundraising event. Father Paul approved this idea.

XI. Fundraising-Bob Mahan
a) Jog-A-Thon: will be working to find a chair for the event. Also will contact Ann Marie Guinane for coordinate on the actual day of the event.
b) Supply Box: Bob will need to locate the event supply box and start to contact the sponsors.

Next meeting October 2, 2007

PTO Board Meeting Minutes

2007-08-07T12:52:00.000-07:00

Members Present: Father Tim, Olivia Carrillo, Greg Dumansky, Juliet Mendoza, Alex Perez, Maribeth Spensiero, Jennifer Bunt, Phil Le Franc, Jimmy Mueckay, Joe Chavez and Robert Mahan. Absent: Angie Gonzalez.

The meeting began at 7:00 p.m. and adjourned at 9:00 p.m.

I. Father Tim:
a) Father Tim opened the meeting with a Prayer and welcomed our new Principal, Olivia Carrillo.
b) Father Tim provided updates to the new property. The property is currently being utilized by the Korean Community. They have signed a 3 year agreement for use of the church, office and some classrooms. Incarnation still has plans to use the property as well, however, while we are developing our master plan for the property, other parties will use the property as well.
c) Question was posed if Incarnation will still be able to use the gym for sporting events. Father Tim believes the gym is available; coordination should be done through Rita.

II. Olivia Carrillo:
a) Olivia provided an update regarding open positions for September. The following positions are open: PE Teacher, Kindergarten Aide and 8th grade Aide.
b) Olivia is hoping to finalize the hiring of a new Music teacher by the end of this week.
c) Olivia would like to keep doing the monthly “Coffee with the Principal”. Olivia will review the calendar for dates.

III. Greg Dumansky:
a) Greg distributed the 2007/2008 PTO job assignments to all the members. In addition, to specific assignments, all PTO members will be involved with fundraising. Meetings will take place on the first Tuesday of each month, starting at 7pm.
b) Reminder that everyone should take the Virtus Training. All parents/volunteers that help at the school are required to take this course. Registration can be done online.
c) Monthly School Mass: This is something we would like to continue. Olivia will review the calendar and have the teachers sign up at the next Staff Meeting.
d) Participation Hours: Discussion around how to quantify what a “participation hours” really means. Thought is to have a portion of the hours be directed toward fundraising, maybe 10 hours per family. Also getting parents to commit to how they will complete their participation hours and focus on those parents who have not signed up for hours. Sign up sheets will list only a specific number of spaces, once that sheet is full it should be considered closed. This should allow for more volunteers to assist in fundraising events. Thought also given to increasing the cost of not completing hours. The $500 fee has not been
increased in many years.
e) Continuation of HVAC and Electrical Update: The funds earned during this year’s fundraising events will go toward updating the HVAC & electrical as we are still striving to reach our goal. Greg will check with Vince Petito for updates of the research with the City of Glendale Survey and any Solar Power information available.
f) Auction Dinner Dance: Discussion around keeping the event at the Equestrian Center or looking for other venue locations. Feeling was that most people loved the location last year and we should try to keep the same location for this year’s event. Bob will contact Mina at the Equestrian Center to see what dates are available.
g) Jog-A-Thon: Date has been set for November 16th. Greg would like Bob to coordinate this event with the help of Ann Marie Guinane, who assisted last year.
h) Disaster Drill: To ensure the safety of the children in the event of a disaster, it is essential that we hold a disaster drill this year. The goal will be to keep the drill as close to a real disaster as possible. Roger Sanchez will be contacted by Greg or Phil to see where he left off last year. A date was set for Friday, October 12th.
i) Hospitality Committee: Volunteers are needed for this committee.
j) Suggestion Box: A suggestion box will be placed in the school office.
k) Bio Information: PTO board members need to forward their bio information to Dennis Doyle.

l) Reviewed calendar of upcoming events:
1). Kindergarten Picnic: scheduled for 8-26 from 1-3 pm. Susan Theiring is coordinating the event and does not need any assistance at this time.
2) New Parent Orientation/Social Event on Monday, August 20th at 6pm. Greg would like a list of new parent names and well as including a flyer in the mailing going to the new parents. Flyer will include date and time of the New Parent Orientation Social Event meeting. PTO members are asked to attend the event. Two items to add to the agenda for the New Parent Orientation are: Review car pool rules (speed limit and no cell phone use to be included) Review script/e-script process for new parents
3. Back to School Event will be held on Saturday, September 22nd from 3 to 7 pm. The annual book fair will be open during the event. The book fair will be the week of September 19-26.
Fundraising Ideas:
a) Dodger Night: 70 families attending the game last year. Hopefully with advanced notice more families would attend this year.
b) See’s Candy Sale: This would be a fundraising event held before Christmas. The profit for the school is 50% of the sales. Olivia gave approval to hold the event as long as it’s communicated that purchasing the candy is voluntary and not mandatory.
c) Bingo Nights: Incarnation use to hold Bingo Nights. It needs to be determined if the Archdiocese allows bingo as a fundraising event.
d) Alumni Directory: Question came up if a data base of past alumni exists. This would be a great resource to utilize for fundraising via letters and inviting to the dinner dance. Liz Perez maybe able to help coordinate.
e) Parents Night Out: Jimmy would like to hold another night out for parents. Date was set for October 26th.
VI. Phil Le Franc
a) Phil mentioned that in addition to his role overseeing Maintenance he would also like to assist with e-Scrip.
b) Reviewed that there are two forms of scrip. One, is e-Scrip which is mostly done on-line and the second is the purchase of gift cards, referred to as “scrip” and currently coordinated by Rosanna De Vito. Both items will continue to be offered.

Next PTO meeting is scheduled for Tuesday, September 4th at 7pm.