Incarnation School PTO Board Meeting Minutes
11-2-10
Members Present: Father Larry, William Terrazas, Diana Girskis, Olivia Carrillo, Mark Richardson, Felix Urena, Nick Harris, Maria Aguayo, Monique Moore, Virginia Williams, and Jim Cahill.
Absent: Phil Le Franc, Rene Garcia
Opening/Closing: Olivia Carrillo opened the meeting with a prayer and Father Larry closed the meeting with a prayer.
Note: these minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.
Pastor’s Report:
Father Larry reported that a meeting with Nestle will be scheduled in the near future.
Principal’s Report:
Ms. Carrillo had the following news items for the Board:
• Smart Board quotes are in – approximately $10K for 2 - they have not been purchased yet. Quotes have been submitted to the Technology Chair on the Consultative Board to attempt more competitive pricing. The goal is to make a selection in the next few weeks and begin installation before the end of December.
• Sees Candy fundraising starting soon – proceeds go to 8th grade
• Wine tasting class for 8th grade fund raiser – parents of grades 6-8 can attend. The date will be December 3rd from 7-10 pm. Flyer to applicable parents next week.
• Cardinal Mahoney’s service project. He is expected to leave in February 2011. Students are being asked to give 500 hours of service in his name – note went out in messenger today.
• Parent teacher conference notices went out this week.
• Tours are being scheduled for new prospective students’ parents – we will post on the website
• Cyber awareness meeting was held last week on 10-27-10. Only 5 parents attended – there were 5 FBI agents present.
• From the auction 2 years ago – there were bidders for the logo on the floor – they actually put it on the wall of the gymnasium and this will soon be unveiled.
Review of Minutes – Jim reported that the October 5th Minutes were emailed to the Board for approval today. The minutes will be reviewed and a final will be developed this week for approval.
UPDATES:
Mother Son Picnic – This event went well. There was good participation.
Halloween Party/Parade: The event went well. Monique suggested that parking should be considered for this event. There were a lot of vehicles and some illegally parked so next year we should consider this.
Scrip: Jenn Bunt could not attend tonight but said we should push people to sign up, especially to Ralphs which is a great funding source. Jenn has a flyer she has put out many times. For parishioners or others who do not want to get all the emails or coupons – people could use the scanned card to link their account to the school. There was discussion about getting Jenn some additional volunteers. Jenn needs some qualified people to help with this. She also may need some updated equipment.
Academic Decathlon: The school did get a volunteer to chair – the Chan’s will be taking this on.
Jogathon: The jogathon will be held on November 19th.
• Mark passed out a list of sponsors to date.
• We are at $8750 versus $7750 last year.
• Latest date to get a name on the shirt is November 8th including artwork – this gives a buffer to the November 10th deadline for the printers of the shirts.
• Last year the shirts were $4.75 now they are $4.95. Darker colors are more expensive so we will have a light colored shirt.
• Virginia showed the artwork
• Tag line is Run for the Tech of It!
• Contact Ann Marie with additional sponsors – send this out in the messenger.
• We still need more volunteers.
• Our bank still did not donate but Mark is calling to press them a bit.
Barnes and Noble Bookfair: Monique has the flyer. Event is December 4th, 2010.
Upcoming Events:
November 5th – day off for the children
November 12th – Veterans Day
November 19th - Jogathon
November 25/26 – Thanksgiving (No School)
December 4th - Barnes and Noble Book Fair
December 7th - Next PTO Board meeting
December 16th – Christmas Concert.
Open Discussion:
Cyber Awareness Meeting: Monique said she attended and it should almost be required to be attended next time we have it – she felt it would be very pertinent to the parents of students. The idea of having this presented again was discussed by the board. There was discussion about educating the students with some form of this program. The agents do not want to do it with the students until the parents are educated. Monique said that colleges are even using internet info to screen applicants so the kids need to be made aware of that.
Christmas Event: Need people to man the doors and control access to front pews. Need to contact Scott to do the Christmas DVD – he gets his revenue from the sale of the DVD.
Using the Gym for Events: Maria said she used the gymnasium for her son’s 15th birthday. They had it catered and they set up and cleaned up. The only hard part was they were limited with the time they come in or they are charged another day. So it was a little hard to coordinate the set up and decoration.
Mrs. Hihn Computer and Library: Monique talked with Mrs. Hihn. She is interested in a web based program for the library that allows the users to get to more resources online – there is a cost of $1525 including the first year of tech support. Ongoing is a maintenance cost of $1,000 per year ongoing. Right now we are paying $520 per year for the existing system. If we can get her some dollars on this program we may be able to help her make this happen. Other issue was Mrs. Lamosta needed a DVD on Indians and she said she has over 200 videos many of which need to be categorized and also converted to DVD. Mrs. Girskis said they have a program that allows them to get multimedia for free online. Monique suggested that maybe at Christmas we can have a “giving tree” to raise money for the library specifically. Maybe we could use a Christmas tree at the Christmas show or the Auction. Mark suggested that some of the money that was being raised for the Jogathon maybe should go to the library – he suggested $2500. All agreed that this would be money well spent. Monique will ask her to get a quote to Olivia for what she needs.
Air Conditioning: Mark asked about doing window units for the classrooms. Olivia said that it is being researched by John Fenton on the Consultative Board. This Consultative Board thought that if window units were to be considered, there should be consideration of regulating when it is on and off and that these units could eventually become a service issue.
Email to Olivia: Olivia got an email from a new mom who was trying to get Sponsorships for the Jogathon. She said she actually pounded the pavement this week and wanted to know if we could put together a session on “How to Fund Raise” so she can get some pointers. Monique said that she asked all businesses that she came into contact with in her regular routine, hairdressers, restaurants, etc and got many small donations. Mark said most sponsors are known by parents and that is how donations flow in. Consideration will be given on how to organize something like this.
Next Meeting: December 7, 2010 at 6 pm.
