Incarnation School PTO Board Meeting Minutes
10-5-10
Members Present: Father Larry, Phil Le Franc, Olivia Carrillo, Mark Richardson, Felix Urena, Nick Harris, Rene Garcia, Maria Aguayo, Monique Moore, Virginia Williams, and Jim Cahill.
Absent: Diana Girskis, William Terrazas
Opening/Closing: Felix Urena opened the meeting with a prayer and Father Larry closed the meeting with a prayer.
Pastor’s Report:
Father Larry reported that he will be attending a meeting in Menlo Park educating on pasturing, staff, parish and school subjects. He was asked if he will be staying at Incarnation and he described how this position works and noted that he is here for a year for sure from when he started but that next February he could be moved if there are others who apply for the spot here.
Principal’s Report:
Ms. Carrillo had the following news items for the Board:
• Academic Decathlon Chair has been found.
• Adjusted Budget is being finalized.
• Iowa tests have been finished. There are still a few make-up tests being taken.
• Two Smart boards will be purchased with Scrip money. They will be placed in the Math and Science rooms. There is a possibility of a board in the computer lab if space and layout permit.
• 10/27 there will be a Cyber-awareness presentation in the evening at the School. It is recommended one parent from every family attend. No Children allowed.
Review of Minutes – September 7, 2010 Minutes were presented to the Board for approval. The minutes were approved by the board with minor changes.
UPDATES:
Back to School Hop and Book Fair – These events went well. There was good participation.
Back to School Nights: On September 16th and 23rd the back to school nights were held at the school and went well.
Blessing of the Animals: This event was well attended.
Scrip: We will get an update from Jenn Bunt at the next meeting.
Jogathon: The jogathon will be held on November 19th.
• Chair Ann-Marie Guinane
• Sponsor sheets went out in the home mailer
• PTO needs to continue to look for more sponsors
• Virginia is sending out info to last year’s sponsors.
• New Potential sponsors will be approached in the next two-weeks.
• Tag Line to be voted on per email. Possible lines brought up in this meeting included:
o running for the future
o Take it to the Limit
o We are the Champions
o Running for our future
o Running to our future
• PTO agreed 25% of the proceeds would go towards computers for the class rooms (or a similar type of immediate gratification project). The balance would go towards AC.
Upcoming Events:
Picture Day – October 2010
Mother –Son Picnic – October 24, 2010
Halloween Parties/Parade – October 29, 2010
November 5th – day off for the children
Open Discussion:
PTO Meeting: The PTO meeting was a great success with about 180 attendees and everyone seemed to like the raffle for the 20 service hours. Everyone agreed that Mark did a great job of keeping the meeting on time and focused. Everyone agreed that the sign up table was also a great success.
Clothing Tags: Monique mentioned that some 20 families have already been on the website and taken advantage of the clothing tags she presented at the PTO meeting.
Emails: Mark reminded all board members to be cautious about sending any emails that might be sensitive in nature and asked that these type of emails be addressed when the board is in session or directly with Olivia if they are pressing.
Next Meeting: Jenn Bunt will attend next meeting. She needs help but the support must be qualified. It was also suggested a one-page Ralphs/Vons application be developed so friends of INCA can easily join. Maybe service hours can be given to those that enter the data?
Next meeting will be November 2, 2010 at 6 pm.
