PTO Board Meeting Minutes September 3, 2010

Incarnation School PTO Board Meeting Minutes
9-3-10

Members Present: Father Larry, Phil Le Franc, Diana Girskis, William Terrazas, Mark Richardson, Felix Urena, Nick Harris, Rene Garcia, Maria Aguayo, Monique Moore, Virginia Williams, and Jim Cahill.

Absent: Olivia Carrillo

Opening/Closing: Father Larry opened the meeting with a prayer and closed the meeting with a prayer.

Note: these minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.


Pastor’s Report:

Father Larry reported that school had successfully started on the 30th and that Kindergarten and Pre-K began the same day as this meeting (9-3-10).

Principal’s Report:

Ms. Carrillo was not present but had the following items slated for the meeting:
The electrical upgrade is virtually complete and the Computer Network connections are in place
Mrs. Hihn is looking for book fair volunteers still.
We are also looking for academic decathlon volunteers

Electrical Update: Work is virtually complete and the project was completed within budget and schedule..

Review of Minutes – August 3, 2010 Minutes were presented to the Board for approval. The minutes were approved by the board.


UPDATES:

New Parent Orientation – The 8-22-10 new parents’ orientation went well. There were a lot of board members there which was great.

Kinder Picnic: Jim Cahill attended the event and said it was well attended.

First Day of School (September 28, 2010): Monique noted that the coffee for the first day of school was provided (donated) by Starbucks and suggested that we ask for these types of donations more often for future events.

Scrip: The board reminded everyone that Scrip is a key fund raiser for the school and we need to encourage everyone to use it.

Academic Decathlon: The school has not gotten any volunteer to chair the academic decathlon yet. If a chair is not found in time to register, Incarnation will not participate in the event.

Jogathon: The jogathon will be held on November 19th. It was agreed that it was time for sponsor sheets and a notice in the home mailer. Diana Girskis will check on getting it in the home mailer. Virginia Williams will help with this event – now is the time for planting the seed for sponsors, etc. The tag line design needs to happen soon so we can do the art for the shirts. We may want to use robocall for it.

Spring Auction Update: Susan Theiring will be chairing the dinner auction this year. It will be held across the street at the Hilton Hotel. Special rates are being negotiated for people who would like to stay overnight. More details will be provided in the General PTO Meeting.

Upcoming Events:
Back to School Hop – September 11, 2010
Book Fair – September 11-16, 2010
Back to School Night – September 16, 2010 (Grades 6-8)
General PTO Meeting – September 21, 2010
Back to School Night – September 23, 2010 (Grades PreK to 5th)
ITBS Testing – September 27th thru October 5th, 2010
Blessing of the Animals – October 1, 2010
Picture Day – October 2010
Mother –Son Picnic – October 24, 2010

Open Discussion:

Volunteers: There was a discussion of how to get more volunteers for the various events that need volunteers. It was agreed that a table would be set up at the General PTO Meeting to help get more volunteers. Specifically there was a discussion of the carpool needing more volunteers. Phil expressed his concern about the lack of volunteers. It was agreed that we would approach Olivia about using the robo-call to solicit more volunteers for this week and those that follow. It was also agreed that we should allow a shorter term commitment for volunteers of carpool so that we do not “scare” volunteers into a full year of carpool when they might not be able to commit for a year.

Agenda for PTO Board Meeting in September: The board discussed how to get more people to the actual meeting. It was agreed that the board would raffle off some volunteer hours to try to increase the number of attendees. It was also agreed that people would be given free dress tickets for their children if they attended. The following items were agreed to be included in the meeting:
1. Introductions to Board
2. Carpool
3. Jogathon
4. Academic Decathlon Chair needed
5. Clothing Tags - Monique
6. Electrical Update
7. Finance Update - Felix
8. Service Hours
9. Auction Dinner
10. Athletics – things are going OK according to Nick but we need some additional balls for the sports
11. Sebastian Medina would like to present at the General PTO meeting regarding the cross walk on Brand – he is working to pursue lights at this crosswalk.

William will help with presentation for the PTO meeting on the 21st. Mark will coordinate getting inputs from others for the presentation.


Next meeting will be October 5, 2010 at 6 pm.