PTO Board Meeting Minutes April 12, 2010

Members Present: Father Tom, Olivia Carrillo, Diana Girskis, William Terrazas, Ann Marie Smith, Tom Olona, Mark Richardson, and Jim Cahill.

Absent: Mandy Viole. Phil Le Franc, Doug Bennett, Felix Urena, Veronica Ferrer, Father Paul

Opening/Closing: Father Tom opened the meeting with a prayer and closed the meeting with a prayer.

Note: these minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.


Pastor’s Report:

Father Tom reported that Father Paul is working on transitioning his duties to the new administrator, Father Larry Neumeier. He is currently an associate pastor at a church in Woodland Hills.

Next round up, Incarnation Church can be listed and others can apply, but for 1 year, Father Neumeier will be the administrator.

Father Pat’s anniversary luncheon is Sunday after the mass.

Principal’s Report:

Ms. Carrillo reported/requested the following items:

Electrical Update: The bids are being reviewed and a contractor will be selected soon. We will be transferring funds to the school building fund set up for this project.

Review of Minutes – March 1, 2010 Minutes were presented to the Board for approval. The minutes were approved by the board with a minor typo change. Ann Marie will send the electronic to Jim Cahill and Jim Cahill will send to Dennis Doyle once the minutes are approved.

UPDATES:

Spaghetti Dinner – The dinner went well but the person who has been the organizer for the last few years, Lenny Algiers, announced that she will not be doing it next year so we will need a new organizer next year.

Lenten Soup Supper: Ann Marie attended the event and they made $310 this year. Doug and Mandy helped a lot with that event.

Talent Show: William reported that we need to find more people to help next year. The suggestion was made that parents whose children are in the event should help.

Spring Luncheon Update: Per Susan Theiring, 145 people have registered for the luncheon. Auction items are still low in quantity so more are needed. Meeting this Wednesday in the auditorium. Next year’s auction will be May 14th 2011. There have been about $5,000 of sales to school families and $3500 to others. William mentioned that there were some sensitivities over the fact that it was scheduled this year on the Armenian Genocide Anniversary. Next year will not be a problem.

Science Fair: Any child 5th grade or younger will not be judged. She would like to have twin judges at all times. William has 11 confirmed judges and 5 maybes for volunteers. Delcia Sampson is chairing the event and has experience with previous like events.

Faculty Luncheon: We need help on evites for the event. Our volunteer is doing the week and Olivia Carrillo said they will take care of the luncheon itself.

Upcoming April Events:
Father Pat’s Anniversary Luncheon – April 18
Spring Luncheon/Auction – April 24th
PTO Meeting – May 10th

Jim Cahill volunteered to provide water for the PTO Board meeting on May 10th.

Open Discussion:

Volunteer Model: Ann Marie said that there were different models of volunteering that other schools are doing. She had sent out an email describing how things could be done differently which she asked for feedback on. Olivia suggested that more complicated models end up taking more accounting of the hours. Father Tom suggested that the model should reflect time spent with their children including participation, care, and wanting to help. This behavior fosters a community feeling.

Agenda for PTO Board Meeting in May: Voting or Nominating new members. Auction Reporting, Electrical Update, Excitement for Jogathon, have sponsor forms for the meeting, Thom will put an announcement into the bulletin to let people know. Olivia suggested we should peruse last year’s general meeting agenda for other ideas – which we did on the spot – Virtus training also came up.

PTO Monthly Meeting – keep it short

Earthquake Preparedness: Students recently covered the drop cover and hold process.

Next meeting will be May 3, 2010 at 7 pm.