Members Present: Father Tom, Olivia Carrillo, Diana Girskis, Joe Chavez, Jim Theiring, Mandy Viole, Ann Marie Smith, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Robert Mahan, Doug Bennett and Tom Olona. The meeting began at 6:35p.m.and adjourned at 8:05p.m.
Opening/Closing: Father Tom opened and closed the meeting with a prayer. The minutes from the March meeting were reviewed and approved.
Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.
I. Pastor’s Report: Father Tom
a) Parish Five Year Plan: The goal will be for the parish to put together a five year plan around finances and community building. The hope is to bring a sense of community and involvement in the parish. Father Tom mentioned that the goal is to find a model where parishioners and school families will be able to have a say. Example given was forming “neighborhood guilds”. The guilds provide a great support system and feeling of belonging to the parish.
b) New Property: Many were able to join the grand opening and walk through of the new property. The gym is scheduled to be open and available for school use on April 20th. The Capital Campaign will be starting up again as we need to work to pay off the debt owed to the diocese. Phil asked if there is away to have the debt refinanced. Father Tom mentioned that the debt is owed to the diocese and doesn’t have an option to be refinanced or waived. Hopefully by restarting the Capital Campaign we will be able to lower the amount owed.
II. Principal-Olivia Carrillo:
a) Registration: Registration went very well. We had a goal of enrolling 280 students and have met that goal. For the 2009-2010 year there are additional spaces available in grades 1, 2 and 7. An announcement will be placed in the bulletin letting parishioners know about the open spaces for these grades.
b) Pre-School: The recent inspection for the pre-school went very well. The fire clearance is pending. The goal was to obtain a license for 50 students. The inspection revealed that additional students could be added in the future. Updates to the restrooms would be needed if additional students are enrolled.
III. President-Joe Chavez: Review of Priorities:
a) Teacher Appreciation Week: Sonia Hernandez presented her ideas for Teacher Appreciation Week. Teacher Appreciation week will be held from May 4 through May 8.
b) Spring Concert: The concert is set for May 21st. Ms. Massey has requested help for the event. A memo will be sent in the Home Messenger.
c) Virtus Training: We still have a lot of school families that need to complete Virtus Training. The recent training class provided a low turn out again. Currently only about 40% of parents have taken the required training. The next training session will be held on May 30th. Joe suggested that a personalized letter be sent out to each parent that has not yet completed the training class. The letter will indicated that they have been enrolled in the upcoming session. Father Tom asked why so many parents have not attended the class yet. He suggested reminding the parents this is a co-op and everyone should want to be part of the team. Reminder to those parents who have already taken the class and have been fingerprinted to wear their badge (located in the office) when on campus.
d) Lenten Soup Kitchen: The soup supper went very well. Thank you to Doug for coordinating.
e) General PTO Meeting- May 12: Reviewed agenda for upcoming General PTO meeting. Topics will include:
• Presentation of the Electrical Upgrade Progress
• Results from the Auction
• Virtus Training reminder
• PTO Elections
f) Science Fair: The science fair went very well. Great projects presented by the students.
IV. Finances: Jim Theiring:
a) Financial Information: Jim indicated that the finances are looking very strong. We are very close to having the funds to complete the first phase of the electrical upgrade. The estimated cost proposed by Vince Petito is $350,000. Hopefully Vince will do a presentation at the General PTO meeting.
b) Scrip: Scrip profit is roughly $24,000 year to date. Profit is greater at this point in the year than for all of last year. Last year we only earn about $10,000. February purchases were about equal to receipts, which was expected after the holiday season. A new laptop is available and dedicated to scrip. The sign displayed outside mass indicates “gift cards” which makes it easier for parishioners to understand.
V. Fundraising: Bob Mahan:
a) Auction Event: Bob gave the following update on the auction event: Most RSVP’s came in on time. Reminder was sent out to Home Room parents that the class projects need to arrive at Castaways by 8am. The facility has a great space for displaying the class projects. There should be plenty of room to walk around and view the class projects and the silent auction items.
b) Raffle Tickets: A reminder was sent out in the Home Messenger regarding the raffle tickets. One family has already sold $2,000 in tickets. Joe encouraged everyone to keep selling tickets and keep in mind the goal should be to sell at least $300. So far only 8 families have sold $300. The car will be on display after mass on 4-19. Tickets sold to parishioners totals about $7,000, with more money still coming in.
VI. Athletics: Jimmy Mueckay:
a) Spring Sports Banquet: The banquet will be held on May 6 from 6:30 to 8pm. It will be a potluck.
b) Athletic Budget: Ms. Carrillo confirmed that the PE/Athletic budget for next year will be $8,000. The budget will need to pay for CYO fees, coaches and any fee associated with the sport. Coaches were asked to submit their estimated budget for next year. The swim team proposal was submitted and reviewed. Due to the nature of the sport and the fact that the team would need to practice off campus, the fees are expensive. Suggestion given to have the sports fee be paid per child and the excess funds required would need to be made up via fundraising and supplemented by parents. The target date for the swim team meeting is April 30th.
c) Basketball Poles: Two new pads have been donated for the basketball courts and will be picked up shortly.
VII. Maintenance: Phil Le Franc
a) Condition of Campus: Phil mentioned that the campus is in great shape. He is working with Nestle for their help in establishing safe zones around the campus and especially for when crossing the streets around the school. Joe asked to keep Rita informed.
Next meeting May 5, 2009 at 6:30pm
Note: These minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.
Thursday, April 9, 2009
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