PTO Board Meeting November 3, 2009

Members Present: Father Tom, Father Paul, Olivia Carrillo, Diana Girskis, Veronica Ferrer, William Terrazas, Ann Marie Smith, Phil Le Franc, Doug Bennett, Tom Olona, William Terrazas, Felix Urena, Mark Richardson, and Jim Cahill.
Absent: Mandy Viole.

Need Coaches: Ms. Carrillo said we needed a coach for basketball for 7th and 8th graders – Veronica’s husband has agreed to do it!

WASC – Had meeting this week to run through draft – will come for a pre-visit after Christmas Vacation.

Pre-School: There may be an opportunity to have the pre-school open in the summer – more to follow.

Sponsors for Jogathon: Ms. Carrillo gave a list of additional sponsors to Mark Richardson.

Review of Minutes – October 6th Minutes were reviewed by Ms. Carrillo but were not printed in time for the meeting so Jim Cahill will email out to the Board for approval on-line. Jim Cahill will send to Dennis Doyle once the minutes are approved.

UPDATES:
Jogathon Update – Mark and Felix have been contacting sponsors.
.Finalize sponsors this Friday.
.Mark showed the winning design for the t-shirt contest
.T-shirts will have to be ordered this Friday or Monday at the latest.
.Mark’s bank (Citizens) will sponsor for $250 and there are other new!
.Mark will send out sponsor sheets to the PTO Board.

Room Parent Update: Mandy and Doug met with the room parents. Doug feels we have all the room parents lined up.

Electrical Upgrade: Phil Le Franc would like to get together with someone from finance to discuss the project budget. Felix said that he has spoken to Jim T. on the finance committee and he assured the Board that the money is in the bank – some $300K. Jim Cahill offered to support the process if technical support is needed. He is an electrical engineer and electrical contractor and can help if needed.

Spring Luncheon Update: Joe Chavez will narrate the auction function. Mark will check on the chairs for the auction. This needs to be decided soon.

Upcoming November Events:
.November 11 – No school
.November 13 – End of Trimester
.November 20 – Jogathon
.Parent Teacher Conferences 11-24 thru 11-25 Noon Dismissal
.November 26-27 Thanksgiving: No school

PTO Picture:Dennis Doyle visited the meeting and took a photo of the PTO Board.

Open Discussion:

Other projects: Phil asked about other projects on the school grounds and how do we address these issues such as parking lot striping, bathroom upkeep, girls toilet seats, etc.

Safety in Crossing from school to gym: Phil asked if anyone had addressed this. Olivia Carrillo said it was reviewed but the timing of the crossing was not consistent but if it becomes so, it will be worth addressing further. Doug Bennett said it might be worth purchasing some additional crossing stop signs.

New Business: Father Tom brought up the idea of meeting on the 1st Monday vs. the 1st Tuesday of the month. It will ease the schedule for Father Tom and Father Paul. Ms. Carrillo said she might have a conflict every other month due to her 6-7 PM meeting. However, the Board did agree that it would be willing to switch to Monday and meet from 7-8 pm vs. at 6:30 to 7:30 pm. It was tentatively agreed that the Board would move its meeting to the 1st Monday of the month come January 2010. Father Paul also said that the new facility will be open for meetings and maybe we could start meeting there in January 2010.

Father Paul suggested that Phil contact Vince Petito the engineer in charge of the electrical plans for the school.

Next meeting will be Tuesday, December 1, 2009 at 6:30 pm.

PTO Board Meeting October 6, 2009

Members Present: Father Tom, Olivia Carrillo, Diana Girskis, Ann Marie Smith, Doug Bennett, Tom Olona, William Terrazas, Felix Urena, Mark Richardson, and Jim Cahill. Absent: Father Paul, Phil Le Franc was in Texas for his mom’s cancer surgery, William Terrazas, Mandy Viole, and Veronica Ferrer.

Opening/Closing: Father Tom opened the meeting with a prayer and closed the meeting with a prayer.

Note: these minutes are not finalized and are subject to change after review by the PTO Board at the upcoming board meeting.


Pastor’s Report:

Father Tom reported that Father Paul is glad to be back and feeling good.

Principal’s Report:
Ms. Carrillo reported/requested the following items:
Room Parents: Can we clarify the room parents for the classrooms? Field trips are coming up and the teachers need to know. Doug Bennett is contacting them with Mandy Viole and there will be a meeting on the 14th of October with the room parents.

WASC – The plan is to submit the draft on December 1st.

Pre-School: Pre-school now has a 2 and 3 day option officially. Brochures have been sent out. 14 kids are all at the 5 day schedule.

Consultative Board: Consultative Board met 10-5-09 and can help with Jogathon.
.Dennis Doyle (ddoyle@glendale.edu) wants a copy of the minutes to post.
.John Fenton on Building and Grounds has been in touch with Rita. It appears that electrical upgrade plans have been submitted to the City.
.Labels for education – Olivia Carrillo has some info for the person who is doing the box tops. Ann Marie will get it to them.

PTO Board Suggestions to Ms. Carrillo: Thom Olona recommends that there be small AC units put into the classrooms next Fall to help cool off the rooms – Thom recommended 12,000 BTU in a 250 square foot area. Could be much cheaper than whole AC upgrade. Olivia will bring up this issue with Building and Grounds.

Review of Minutes – September 1st Minutes were approved and seconded. Jim Cahill will send to Dennis Doyle.

Donut Committee – need to front the $150 to the Co-Chairs so they do not have to be out of pocket.

Halloween Costumes – Thom brought up the discrepancy between the costume rules and the haunted house. Thom said there was some discussion from parents informally that the kids might be scared by haunted house. Mr. Sanchez spends time with student council as they plan the event so William T. said he could talk to Mr. Sanchez to see if he can discuss the sensitivity. They will put something together in the home messenger to let parents know they can opt out of the haunted house in case parents want to do this.

Halloween Food – Guidelines will be sent to parents via Doug Bennett – goodie bags will have option of popcorn fruit , non-edible prizes, and drinks. Parents will be encouraged to avoid allergic oriented foods.

Jogathon Update – Ann Marie Guinane will send out letter to previous Sponsors.
.Mark and Felix will contact vendors to solicit sponsorship of vendors who were not previous sponsors.
.Ann Marie Smith will help to organize the T shirt design contest
.Theme for the event was discussed
.Soliciting sponsors - $150 per child OR $0 if you get a sponsor who contributes $250 or more.
.Prizes – Last year – Ipod, Shuffle, $50

SCRIP Discussion: Jennifer Bunt attended the meeting and suggested that we buy prizes and other related items via SCRIP. Jennifer reiterated that she is:
.Trying to change the impression that SCRIP does not work
.Continuing to encourage use of the SCRIP cards
.Hoping to get the parish more involved this year
.48 of 203 families got their $200 covered last year
.Felix will help Jennifer with SCRIP

Open Discussion:

Thom Olona stated that he has been hearing from lots of families on the auction. These people would prefer a night time event vs. the day time event currently planned for this year. It was agreed that the PTO Board should bring it up before we lock in for next year’s event. Ann Marie Smith thought that we had to lock in last school year for this coming year.

Jogathon –The Tag Line – “Crossing the Finish Line” – was approved by the PTO. Olivia Carrillo will pick the design since there will not be another PTO Board meeting until after the decision needs to be made.
The Jogathon is 11-20-09.

Next meeting November 3, 2009 at 6:30 pm.