PTO Meeting, August 4, 2009

Members Present: Father Tom Schweitzer, Olivia Carrillo, Ann Marie Smith, Veronica Ferrer, Felix Urena, Phil Le Franc, Mark Richardson, Doug Bennett, William Terrazas, Thom Olona. Absent: Mandy Viole, Jim Cahill, Diana Girskis. Guest: Father John. The meeting began at 6:05 pm and adjourned at 7:05 pm.
Opening/Closing: Father Tom opened and closed the meeting with a prayer.
Note: These minutes are not finalized and are subject to change after review by the PTO Executive Board at the upcoming meeting on Sept. 1, 2009.

I. Father Tom:
Father Paul is doing better and is expected to return to Incarnation Church by the end of August. Father John is here temporarily.

II. Principal – Olivia Carrillo:
a. Electrical drawings for school were submitted to the City of Glendale for plan check
b. Summer mailing- Laminated signs are needed for Kinder and First grade carpoolers. Veronica offered to have them made in two different colors. Car pool map is needed for New Parents meeting on Aug. 17.
c. Pre-school update – While the preschool is set up and ready to open, we are awaiting fire alarm clearance for Central building in order to move forward. Pre-school targeted to open August 31, 2009. We have four students enrolled.
d. School population is 289-290 students. Spaces are still available in 1st, 2nd and 7th grades.
e. Swim Team is practicing at the YWCA once a week and is seeking ways to raise funds ($600) for an additional practice day. Doug suggested that the swim parents pitch in about $20 each to cover the extra practice or cost of coach.
f. So. California Shake Out – Thursday, Oct. 15. Discussion on whether to arrange full-scale earthquake drill on this day (because of potential heat) and on whether to have parents pick up children early. Discussion will be brought up at General PTO Meeting on Sept. 14. Phil is working on getting help for setting up shade tents for students awaiting pick up from the play courts.
g. Suggestion for PTO Board meetings to run one hour; 6:30 pm until 7:30 pm unless more time is needed. Board is in agreement. Agenda items to be submitted to Ann Marie prior to meeting to keep tight agenda.
h. Correction on November PTO Board meeting date: 11/3 NOT 11/10.

III. Ann Marie Smith, PTO President:
a. Distributed Parent Directory Form for board approval with date changes.
b. Disseminated Committee Sign-in Sheets to board members and restated some of the responsibilities. Board members can help and share the work in other committees where needed.
c. Introduced Father John who stepped in briefly to observe the meeting.
d. New Parent Social – Suggested that all board members attend to speak on agenda topics, for PR and to solicit committee sign-ups. Thom and William announced that they are unable to come. Veronica will set up refreshments for hospitality. Agenda for Social will go out to board this week. Phil will speak on the carpool issues, Doug will speak on the uniform requirements. Virginia Williams will speak on SCRIP. Last year we had 12 parents sign in. We have approximately 30 new families who will receive an invitation to the social.
e. Kinder Picnic – Aug. 23 at Nibley Park 1-3 pm. Olivia stated that the kinder room parent, Janine Ghantous will coordinate the kinder picnic based on committee sign-in sheets. Doug to contact her to confirm. Also the kindergarteners will start school on Sept. 8. Up until then each kindergartener will come in for an hour of assessments.
f. Suggestion for each new board member to provide background expertise for areas of school interests. New Members: William, Mark and Felix spoke on their respective areas of work and expertise.
g. Open discussion offered. Meeting adjourned with prayer by Father Tom.

Important Upcoming Events:
Aug. 17 New Parent Social 6-8 Parish Patio Area
Aug. 23 Kinder Picnic Nibley Park 1-3
Aug. 31 First Day of School grades 1-8 Noon dismissal

Next PTO Board Meeting Sept. 1 at 6:30 pm

Note: These minutes are not finalized and are subject to change after review by the PTO Executive Board at the upcoming meeting on Sept. 1, 2009.