February 5, 2008
Members Present: Father Paul, Olivia Carrillo, Greg Dumansky, Juliet Mendoza, Maribeth Spensiero, Jimmy Mueckay, Robert Mahan, Joe Chavez, Jennifer Bunt, Angie Gonzalez, Alex Perez and Diana Girskis. Absent: Phil Le Franc. The meeting began at 7:00 p.m. and adjourned at 9:15 p.m.
Opening: Father Paul opened the meeting with a prayer. The minutes from the January meeting were reviewed and approved.
I. Father Paul:
a) New Property –Pre-School: As mentioned at the General PTO meeting, we will be opening a Pre-School at the new property. The goal is to open the school around September for children age 3-5. A director has been hired and is currently working with Ms. Carrillo to obtain the necessary licenses, classroom furniture, etc.
b) New Property-Gym: Work will continue to be done at the new property, focus will be placed on the lounge and bathrooms. At some point, the kitchen maybe useable for food service but not for food preparation. This is due to the costly expense of updating the kitchen.
c) Catholic Legacy: Incarnation and Holy Family will be the first parishes in the US to participate in the Catholic Legacy program. The program partners Catholic churches with local merchants to give back 10% of the merchandise sale. Further information about this program will be given. The hope is that many parishioners will participation.
II. Principal- Olivia Carrillo:
a) Jog-A-Thon: The final numbers are a little bit lower due to the recent pizza parties.
b) Coastal Print Works: Coastal Print Works would like to rebuild the relationship with our school. They have been invited to attend the next PTO meeting.
c) Rainy Day Carpool: Four options were reviewed for rainy day carpool. Decision made to try option 1. Finalization of the plan and communication to parents will occur shortly.
d) Registration: We have received new applications for next year. Thought is to place an AD in the Glendale Newspaper.
e) Nestle Agreement: Agreement is almost finalized. Nestle is running the final copy through their Legal Dept.
III. President-Greg Dumansky:
a) General PTO Meeting-Follow Up: Follow up to the recent PTO meeting. Some parents did mention that they are in need of participation hours. Angie will ask Beth to pull the names of those parents that are less than 20 hours so they can be contacted.
b) Finance Committee Meeting: The Finance Committee recently met and finalized the tuition for next year. Father Paul approved the 3% increase. A comparison was done with other local schools and we are very close in terms of tuition. Next meeting is on 2-12.
c) Scrip: Follow up needed with Rosanna to confirm her process.
d) Fundraising: Phil Raba is a professional fundraiser that has assisted Holy Family with their fundraising efforts. He is available to do a presentation for the Board. Further review is needed to determine if Mr. Raba is able to help with grants.
e) Dodger Night: Dodger night planned for 4-11-08.
f) Electrical Upgrade: The plan is to move forward with the drawings and hopefully to get updated numbers soon.
g) Disaster Drill: Need to set a date for the disaster drill.
IV. Vice President: Juliet Mendoza:
a) Lunch Program: There was a great response to the lunch program survey. 109 surveys were returned. Consistent feedback on the surveys was to cut back on chips and sugary juices. Plan is to reduce serving chips and replace the chips with fresh fruit and veggies. Make sure there is water available instead of juice and reduce the number of carbs served in one meal.
V. Fund Raising: Bob Mahan:
a) Jog-A-Thon: Pizza parties were held recently. This concluded the 2007 Jog-A-Thon.
VI. Treasurer: Alex Perez:
a) Jog-A-Thon: We did raise less money than in the past. It appears the expenses were increased and we had fewer sponsors than in previous years
VI. Secretary/Public Relations: Maribeth Spensiero:
a) Hospitality Committee: Confirmed the Spaghetti Dinner will be on March 8th.
VII. Student Affairs: Jennifer Bunt:
a) Science Fair: The final date to submit an entry form for the Science Fair is 3-17. It is critical that the forms are returned so Jenn can determine how many entries there will be and to ensure there are enough judges etc. Jenn will try to include the entry form in the Home Messenger again.
VIII. Parent Involvement: Angie Gonzalez:
a). Lenten Soup Supper: The Lenten Soup Supper is planned for 3-17
b). Spring Book Fair: The Spring Book Fair is planned for the first week of May. Mrs. Hihn will need help to run the fair, Angie will generate a flyer asking for volunteers.
c) Auction Event-Class Projects: Angie will be meeting with the Home Room Parents regarding the class projects. Reviewed questions and ideas for the projects. Confirmed the budget for the class projects is $200.
IX. Athletics: Jimmy Mueckay:
a) Gym Usage: Clarification regarding use of the gym is needed. Rita will maintain the master list, including all games and practices so there isn’t any confusion on who is scheduled to use the gym.
b) Uniforms: Some of the shorts are two short for the kids. Options are to have the kids wear their PE shorts or replacement shorts can be purchased.
c) Score Board: The new score board is available for use.
d) Funds for Sports: Jimmy would like to purchase new canopies for the swim team. Funds should be available from the See’s Candy fundraiser and the upcoming Dodger game.
e) Spring Banquet: A Spring banquet will be planned.
X. Fund Raising-Joe Chavez:
a) Auction Dinner Event: The venue, menu and parking have all been finalized. Volunteers are still needed for all areas. Alex will give Joe the laptop. The dinner/ticket cost for the parishioners will be $45. The packets for the school families will be out in the middle of February. The packets for the parishioners will be handed out after mass on February 23rd and 24th.
b). Raffle: Jenn is working on the incentives for the top ticket sellers. Announcements will be made to the children at an upcoming assembly.
c). Advertisements/Sponsorships: Thought given to including ADS in the auction book. A committee member would be needed to head up this project.
Thursday, March 6, 2008
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