Incarnation School PTO Board Meeting Minutes

January 10, 2008

Members Present: Olivia Carrillo, Greg Dumansky, Juliet Mendoza, Maribeth Spensiero, Jimmy Mueckay, Robert Mahan, Joe Chavez, Jennifer Bunt, Phil Le Franc and Alex Perez. Absent: Father Paul and Angie Gonzalez. The meeting began at 7:00 p.m. and adjourned at 9:25 p.m.
Opening: Ms. Carrillo opened and closed the meeting with a prayer. The minutes from the December meeting were reviewed and approved.

I. Principal- Olivia Carrillo:
a) Registration for next year: Registration information is being put together for new and current families. Finalized information will be confirmed once the 2008/2009 tuition is determined.
b) Lunch Service: We are working with M & F Kitchenette for optional menu items. Olivia also received a menu from an organic lunch program.

II. President-Greg Dumansky:
a) Sees Candy Fundraiser: The total profit from the Sees Candy fundraiser was $2875. The funds will go toward purchasing needed P.E./sports equipment.
b) Gym Clean-up Project: Clean up project in the planning states. Follow up needed with Father Paul.
c) Finance Committee: Next Finance Committee meeting is scheduled for January 14th.
d) General PTO Meeting: The next General PTO meeting is scheduled for January 29th. Greg is working on the agenda items and will forward to the PTO members prior to the meeting.
e) Carpool Concerns: Teachers discussed ideas to improve the rainy day carpool so that the teachers are able to stay dry and keep the children and themselves safe. One idea is to take the ASP kids to the ASP room first and have the other children remain in the auditorium until their parent arrives. Parents would follow the same carpool procedure as normal, but once they reach the front of the carpool line a walkie-talkie would be used to get the child from the auditorium. Parents would then walk their child/children from the benches to their car. Further discussion and finalization of revised plan is needed before any changes are made.
f) Afternoon Carpool: Reminder from the teachers that Coach Francisco should be directing the afternoon carpool. He should be given respect from the parents while he directs the traffic into the appropriate lanes. Cell phones and newspapers should be put away during carpool this will speed along the process and ensure safety for the children.
g) Faculty Member Added to Board: We would like to invite the teachers to join the PTO meetings at any time. Mrs. Girskis would like to join as a representative for the faculty.

III. Vice President: Juliet Mendoza:
a) Lunch Program: Juliet met with M&F Kitchenette to discuss the lunch program. M & F Kitchenette is willing to work with us to make improvements as we strive to serve a healthier lunch for our children. The hope is to make valuable changes in a couple of phases. A survey will go out to the parents to get their feedback on the lunch program. This will start phase one.

IV. Fund Raising: Bob Mahan:
a) Jog-A-Thon: Thank you letters and awards have been given out. Bob will be scheduling the pizza parties with the teachers.

V. Treasurer: Alex Perez:
a) Jog-A-Thon: The final amount for the Jog-A-Thon reflects we raised about $5000 less than last year.
b) Electrical Up-grade: The funds are available for the electrical upgrade. Hopefully we will be able to begin the electrical upgrade project this summer.

VI. Secretary/Public Relations: Maribeth Spensiero:
a) Hospitality Committee: Will be working on the Spaghetti Dinner which is scheduled for March 8th.

VII. Student Affairs: Jennifer Bunt:
a) Science Fair: Jenn is beginning to work on the Science Fair. She will need help to get judges. The fair will be taking place in April. The format will be a little bit different this year in that a science project is only mandatory for Jr. High. Children in other grades are still able to present a project, but it will not be mandatory as in the past. Jenn is working on a letter for the Home Messenger once she hears back from the teachers regarding their plans for class projects.
b) Recycling Project: The Student Council has collect a tremendous amount of recyclable cans and bottles. Since they have collected so much they need to have additional bins to store what is collected. This will help to ease the clutter and provide a specific location for recycling items.

VIII. Parent Involvement: Angie Gonzalez:
a. Santa Pictures: The Santa pictures went very well. With the money raised we were able to purchase a color printer for the computer lab.

IX. Maintance-Phil Le Franc:
a) Nestle: Phil provided an overview of his meetings and progress with Nestle. Phil has made tremendous progress in developing the relationship with Nestle. This relationship will allow us to partner with Nestle in the event of a large disaster. Nestle has asked that they be allowed to store a large container on our property. Within this container they will include enough food, water and supplies for Incarnation students and staff. A list of requirements presented by Phil to Nestle has been approved by Nestle. Phil will need to get approval from Rita before any of the plans can be put into place.
b) Scrip: Phil will speak to Rosanna DeVito to see if the scrip table can be moved to a more visible location. Also present the idea of making a board to show which cards Rosanna and her team have available. Many times people walk past the table and are not clear that scrip cards are being sold. A board would clearly reflect the cards that are available and draw people’s attention to the table.
c) Wish List: Phil’s wish list includes a web sight where Incarnation families can exchange products and services. In addition, Phil wishes for families to be given information on how to protect their family through charitable trusts. This may be beyond the score and nature of the PTO Board’s responsibilities.

X. Athletics: Jimmy Mueckay:
a. Sports Banquet: The Fall Sports Banquet went very well. The winning Football team was introduced. The food was great and it was a very good turnout.
b. After School Basketball Program: Jimmy will check with Mr. Sonner to see if they have started an afternoon basketball program for the ASP kids.
c. Equipment: We are in need of some new equipment, i.e .volleyball nets. Olivia indicated that any ordering needs to be done through Catholic Purchasing Services.
d. Title 5 Funds: Jimmy is looking for another volunteer from the school to attend the Title 5 meeting on January 24th. Title 5 is a program that may provide money to private schools. In the past we have been able to buy books for the library. The meeting is held once a year.

XI. Fund Raising-Joe Chavez:
a. Auction Dinner Event: There will be a kick off meeting on 1-17 for the Auction Dinner Committee Members. There will also be a dinner set up for food tasting.
b. Vehicle Raffle: The ticket prize/amounts will be revised as follows:
• $10 for 1 ticket or 3 tickets for $25
• Each school family will be required to sell $100 worth of tickets.
• Each school family will be given 30 tickets with the hope that many will sell beyond the required $100 amount.
• Talked about giving incentives to the children (i.e free dress) who sell beyond $100.
• Tickets will be handed out to the parish members the weekend of 2-23
• To show our progress a “thermometer chart” could be made and put on display.
• The car will be available for display after mass. Tickets would also be sold after mass in the upcoming months.
• Goal is to hand out the tickets at the general PTO meeting on January 29th.