Incarnation School PTO Board Meeting Minutes, May 6, 2008

Members Present: Olivia Carrillo, Greg Dumansky, Joe Chavez, Juliet Mendoza, Alex Perez, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Robert Mahan, Jennifer Bunt, Angie Gonzalez and Diana Girskis. The meeting began at 6:35 p.m. and adjourned at 9:35 p.m. Absent: Father Paul

Opening: Ms. Carrillo opened and closed the meeting with a prayer. The minutes from the April meeting were reviewed and approved.

I. Principal- Olivia Carrillo:
a) New School Year Calendar: Olivia handed out the school calendar for next year. Dates were completed for kinder picnic, orientation and new parent meeting, General PTO meetings, Sports Banquets, etc.
II. President-Greg Dumansky:
a) Auction Recap: The final dollar amounts are being finalized, but overall the results from the silent and live auction and raffle tickets look positive. Money is still being collected including the money for those parents that bid on the gym logo. A letter and invoice will be sent out to the parents who bid on the logo so they can send in the amount owed. Greg suggested a de-briefing meeting be held so we can start planning ahead for next year. This will help the committee members to see what worked and what would need to be revised for future auctions. Jenn mentioned that the children had a great time selling the tickets. Six awards were given to the children since the final ticket sales were very close between a few children. Jenn mentioned that it may be a good idea to continue the incentives next year and maybe even add a cash prize for the most tickets sold. Joe asked that any comments or concerns from the evening be sent to Georgette’s attention so they can be reviewed with Brandview. Joe reminded us that 15% of the auction proceeds will be given to the church building fund.
b) Electrical Upgrade: The first phrase of the electrical upgrade has been approved and will be sent out to bid.
c) PTO Board Elections: The next PTO meeting is scheduled for May 13th. New board members will be elected.
d) New Property Gym Usage: Usage for the gym at the new property should be coordinated through Olivia. Coaches will be updated so they know to schedule through Olivia.
e) Scrip Coordinator: Starting with the new school year Jenn will be taking over the scrip program. Announcement will be made during the next PTO meeting. Jenn mentioned that she would like to have a co-coordinator to help with weekend sales. Angie will check with a parent to see if she is interested.
f) Disaster Drill: The drill is scheduled for May 16th. Specific details will be reviewed during the General PTO meeting on May 13th.


III. Fundraising-Joe Chavez:
a) Auction Dinner Dance: Final numbers are being calculated. Joe has spoken to the raffle winner, she is deciding if she would like the car or the cash option. Any comments or concerns can be sent to Joe or Georgette.
IV. Secretary/Public Relations: Maribeth Spensiero:
a) Spaghetti Dinner: There was a profit from the spaghetti dinner that is available. Olivia suggested that the money could be used to upgrade the school email system. All members agreed to this suggestion.
V. Student Affairs: Jennifer Bunt:
a) Student Council: The students were able to participate in “Glendale Clean and Beautiful” week by planting trees.
b) 8th Grade Graduation: Jenn mentioned that she has not been asked for help with the graduation, but is available if needed. Jimmy indicated a meeting was recently held so Jenn maybe contacted soon. Availability of the new property gym was in question due to construction that will be starting prior to the graduation.
VI. Parent Involvement: Angie Gonzalez:
a). Teacher Appreciation Week: This week is Teacher Appreciation Week. Two gifts from the PTO Board Members will be passed out during the week.
b). Uniform Sale: The uniform sale went very well. $219 was earned and will be used for the 7th grade lunch/brunch. The lost and found stack is starting to pile up again so the 8th grade may want to hold another sale.
c) Hope for the Pope: The free dress day earned $382 for the Holy Childhood Association. The next one is scheduled for May 23rd.
d) Altar Server Picnic: A picnic for the Altar Servers will be held on May 30th in the church patio. Information was sent home in the Home Messenger.
e) Home Room Sign-up Sheets: Angie mentioned that the teachers have asked if a sign up sheet for those interested in being a Home Room parent could be completed at the last General PTO meeting. This way the teachers will have an idea in advance of who is interested. Jenn and Joe also mentioned that sign up sheets for the auction and sub-committees should also be available so that planning for next year could begin.
VII. Athletics: Jimmy Mueckay:
a) Sports Banquet: The Spring Banquet has been scheduled for May 29th at 6:00pm. Jimmy will let the board members know what help he needs.
b) Sports: Confirmed that Jimmy will remind the coaches that scheduling is done through Olivia.
VIII. Maintenance: Phil Le Franc
a) Nestle: The relationship with Nestle is a work in progress. Nestle does have wonderful programs available for the community and schools. Phil will continue to work on the relationship and hopes to have a long successful relationship. Nestle will be in attendance for the Disaster Drill on May 16th.
b) Carpool: Phil found a parent to assist with putting out the cones. This prevents parents from leaving the parking lot at an angle. There is one additional sign (“no cell phone use”) that needs to be visible. Phil suggested that the sign be placed on the gate. A safety concern was raised about the number of parents walking their children across the carpool lanes. Many parents are parking their cars and then walking across, this is a huge safety issue that needs to be addressed. Parents will be reminded again during the General PTO meeting that they must drop their child off first and then if they have business at the school they can park.

IX General Comments:
a) Jenn asked if there is away to eliminate the number of flyers that are included in the Home Messenger each week. She suggested that parents are given the option to receive the information via email instead of paper. Olivia also suggested that the information is included in her letter instead of on a flyer.