Members Present: Olivia Carrillo, Greg Dumansky, Juliet Mendoza, Alex Perez, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Robert Mahan, Jennifer Bunt, Angie Gonzalez and Susan Thiering. The meeting began at 6:35 p.m. and adjourned at 8:50 p.m. Absent: Father Paul, Joe Chavez
Opening: Ms. Carrillo opened and closed the meeting with a prayer. The minutes from the March meeting were reviewed and approved.
I. Principal- Olivia Carrillo:
a) Electrical Proposal: Rita asked if the proposal has been reviewed and if it is ready for Father Paul’s signature. Greg said he has reviewed it and it looks fine, it is ready for Father Paul to review upon his return.
b) New School Year Calendar: Olivia handed out a tentative school calendar for next year. The dates will be finalized shortly. A letter from the parish office manager was handed out with a reminder note about scheduling school/PTO events. The Back to School Hop has been scheduled for 9-27. The book fair will be coordinated around the same time.
c) Safe Guard the Children: There will be a Safe Guard the Children meeting on 4-29 from 7-8 pm in St. Michael’s Hall.
II. President-Greg Dumansky:
a) Dodger Game: The Dodger Game is scheduled for 4-11. 142 out of 150 tickets have been sold so far. Four people will be able to go onto the field prior to the game. They will be holding the INCA banner. Raffle prizes and giveaways will be given away during the game.
b) Transition Meeting: Greg attended the recent transition meeting regarding the new property. The gym is in the process of being updated with new floors, bathrooms etc. Since the updates are taking place it maybe a good time to include new padding for the walls, backboards for the basketball hoops, updated volleyball polls in the floor and possibly a school logo added to the wood floors. Greg will confirm the pricing and see if the school has any funds that could be utilized toward the upgrades.
c) PTO Board Elections: At the end of the year five positions will be vacated. Joe suggested a letter be included in the Home Messenger to see if any parents are interested in joining the board. Juliet will work on the letter. Greg asked that we continue to speak to parents as well. Next general PTO meeting is scheduled for May 13th.
d) Finance Committee: Heliberto Cano from the Finance Committee was present to review how the finance committee reviews the tuition for the upcoming year. When the finance committee meets to determine the tuition for the school many factors are taken into consideration. Factors such as; the current economy, tuition costs at other local schools, the number of families that are active parishioners versus non active parishioners and the number of children per family. The committee must work with the current data they have available at the time, they do not know what the make up will be when school actually starts in September. In comparison to other local schools, the tuition at Incarnation is in the middle and is really one of the only schools that has a multi family discount. Heliberto also reviewed a pledge system. Other schools have a pledge system currently in place. A family would pledge how much they could contribute each year and could pay that amount on a monthly basis. This may eliminate the need for fundraising throughout the year. The pros are that there would be proof of the contribution for tax purposes. Also, companies could provide a matching gift directly to the school with the pledge system. The cons are that if families pay their contribution directly to the school, we could lose the community feeling. Susan mentioned that many high schools use the pledge system and very few families know each other. With the current fund raising programs everyone gets involved to work toward the fundraising goal. Heliberto mentioned that the goal would not be to eliminate the social events or the participation hours, they could be scaled down. The goal with the pledge system would be to maximum fundraising efforts. A suggestion was made to survey the parents.
III. Vice President: Juliet Mendoza:
a) Auction Dinner Dance: Juliet is supporting Jenn with the auction sales. Working toward getting the book completed by 4-18.
IV. Secretary/Public Relations: Maribeth Spensiero:
a) Science Fair: Will contact the paper for the science fair.
V. Student Affairs: Jennifer Bunt:
a) Science Fair: The science fair will take place on 4-21 and 4-22 for all grades. The parent viewing night will be on 4-23. Still need judges for the science fair.
b) Auction Dinner-Ticket Sales: Ticket sales have been going really well. 37 families have returned their ticket packets so far. The children are very excited about the prizes.
c) Scrip Program: Starting in the Fall Jenn will take over the Scrip program. The goal will be to revamp the current program and strive to increase sales to school families and parishioners. The research Jenn has done reflects that a lot of other schools earn a large portion of their fundraising from scrip sales. The goal will be to re-education families and make the program more user friendly. Plan is to have a quick turn around time to receive the cards and someone on hand to sell cards at the school and after mass. Strong marketing efforts and education will be key to the success.
VI. Parent Involvement: Angie Gonzalez:
a). Class Auction Projects: The class projects are on track and will be finished up shortly. Angie confirmed that the Home Room parents know it is their responsibility to get the project to the event.
b). Uniform Sale: All the unclaimed uniforms will be sold for $2 after Mass on Sunday. All uniforms with names have been delivered back to the students.
c) Pope Blessing-Service Hours: The Pope Blessing/service hours program was explained to the students at the assembly as well as sent home in the Home Messenger. We will continue to remind the students. We will also be collecting donations for our charity in the next couple of months.
d) Teacher Appreciation Week: Teacher Appreciation is coming up in May. Angie’s hope is to do something for the teacher’s everyday during the week of May 5-9th. Thoughts are to decorate the doors, banners, Mass with blessing.
VII. Athletics: Jimmy Mueckay:
a) Sports Banquet: Working to finalize the date for Spring Sports Banquet.
b) Auction Update:
• Dinner reservations are coming in at a steady pace. Currently 20 reservations from parishioners have been received.
• Volunteer meeting scheduled for 4-24. During the meeting positions will be assigned. Volunteers to help on the day of the event have been sent a reminder. Another reminder will be sent out shortly regarding the deadline of April 18th .
• Auction items are coming in for both the live and silent auction.
• Brandview contract has been signed.
• Silent Auction will be from 6-8 pm, dinner will be from 8-9, live auction from 9-10, dancing from 10-1am.
• Class projects will be displayed on the 2nd floor.
• Raffle ticket sales currently total $16,465 ($4810 parishioners, $8155 school families, $3500 through facts)
• Cashiering: meeting with Carlo and Jim to make sure that the cashiering will run smoothly.
• Everyone has pulled together and stepped up to help to make the event a success.
VIII. Maintenance: Phil Le Franc
a) Nestle: Agreement has been finalize with Nestle. A signed copy was passed out. Special note included within the Agreement reflecting the relationship between Nestle, Incarnation and school families. Encouragement of fundraising is included ie ticket sales etc.
b) Internal Disaster Drill: Selected May 16th from 12-3pm to conduct an internal drill for the school. Recourses at Nestle will be available to provide feedback. A note regarding the drill will be included in a upcoming Home Messenger.
