Incarnation School PTO Board Meeting Minutes, March 4, 2008

Members Present: Father Paul, Olivia Carrillo, Greg Dumansky, Maribeth Spensiero, Jimmy Mueckay, Phil Le Franc, Robert Mahan, Joe Chavez, Jennifer Bunt and Angie Gonzalez. Absent: Juliet Mendoza, Alex Perez and Diana Girskis. The meeting began at 6:35p.m. and adjourned at 8:45p.m.

Opening: Father Paul opened the meeting with a prayer. The minutes from the February meeting were reviewed and approved.

I. Father Paul:
a) Electrical Upgrade: A proposal for the electrical upgrade has been received. A meeting will be set up to review the proposal.
b) Catholic Loyalty: Announcements regarding the new Catholic Loyalty program were made at Mass on Saturday and Sunday. Throughout the month of March the goal is to add new merchants to the program. The hope is that many parishioners and school families will participate as this is a great opportunity to reduce our debt. An announcement along with a card could be included in the Home Messenger. Registration is very easy; it can be done directly online.

II. Principal- Olivia Carrillo:
a) Music Teacher: We have hired a new music teacher. The hope is to be able to have a spring show. Olivia will confirm with Jennifer if a show is possible so front row seating can be included in the auction.
b) New Pre-school: Olivia and the new pre-school director attended a meeting regarding establishing a licensing for the new pre-school. Additional meetings will be attended.
c) Facility Meetings: Olivia’s plan is to utilize the facility meeting time for staff development. Currently staff meetings are held on Friday’s from 2:00 to 3:30. Reviewed feedback to see if changing early dismissal to another day instead of Friday would be possible.

III. President-Greg Dumansky:
a) Coastal Print Works: Presentation given by Coastal Print Works. They have done the PE Uniforms and the Jog-A-Thon t-shirts in the past. Brochures and business cards provided.
b) Finance Committee Meeting: Hopefully we will have a few of the Finance Committee members present at the April PTO meeting. Concern around the increase in tuition was raised. Reminder that the increase in tuition was not taken lightly, much thought and time went into the decision. Father Paul reminded everyone that tuition assistance is available and should be considered for families that need assistance.
c) Scrip: Follow up needed with Rosanna. There maybe some changes needed so we are able to capitalize on the full potential of the scrip program. It seems the participation and commitment has declined.
d) Gym Usage: Recently there have been some scheduling concerns with using the gym. In general, games should take preference over practices. Jimmy will work on a Code of Conduct for the coaches. Guidelines for using the gym should be revised for next year. All coaches and teams will need to work together to coordinate the scheduling of the games and practices.
e) Dodger Night: Dodger night planned for 4-11-08. Greg will be ordering the tickets and include a flyer in the next Home Messenger.
f) Carpool: Announcement was sent out regarding the change to the rainy day carpool. We will try the new guidelines on the next rainy day and adjust if needed. For early morning carpool (7am), the gates on Dryden should be opened first so the normal carpool route is taken. Cars should not be entering from Central.

IV. Vice President: Juliet Mendoza:
a) Lunch Program: The changes to the lunch program have been made. All lunches now include fruit/salad on each tray. The portions for bread have been reduced. The chips have changed to baked and water has been added.

V. Secretary/Public Relations: Maribeth Spensiero:
a) Hospitality Committee: Confirmed the Spaghetti Dinner will be on March 8th, the time is 6:30pm.

VI. Student Affairs: Jennifer Bunt:
a) Science Fair: The final date to submit an entry form for the Science Fair is 3-17. Entries have been slow to come in. Jenn will include a reminder notice in the next Home Messenger.
b) Recycle Bins: Recycling bins have been added around the school.
c) Auction Dinner-Ticket Sales: The ticket sales have been going really well. The children are very excited about the prizes. The children are receiving the prizes during the Monday assembly.

IX. Parent Involvement: Angie Gonzalez:
a). Lenten Soup Supper: The Lenten Soup Supper went very well. A record was set, earning $630. Three charities will benefit from the profit.
b). Spring Book Fair: The Spring Book Fair is planned for April 6- 10th. A flyer was sent out in the Home Messenger looking for volunteers.
c) Auction Event-Class Projects: A letter was sent out to the Home Room parents confirming what their project will be. Angie is waiting to hear back from some of the parents. Follow up will be needed.
d) Participation Hours: 260 surveys were sent out in the Home Messenger confirming which families need participation hours. Only 15 were returned. The ones returned were given to either the teachers or the auction committee. Beth Campbell confirmed that only 16 families opt to pay in full instead of doing participation hours.

X. Athletics: Jimmy Mueckay:
a) Sports Banquet: The Spring Sports Banquet will be held in May.
b) Athletics Director: Jimmy would like to work with the new Athletic Director for next year to walk him/her through the process, sports programs, uniforms, sports banquet, gym usage etc.

XI. Maintenance: Phil Le Franc
a) Nestle: Hoping to finalize the agreement with Nestle so we can move ahead with the placement of the bin and supplies. Once the plan is finalized Father Paul will be able to sign the agreement.
b) Internal Disaster Drill: Selected May 16th to conduct an internal drill for the school. Phil would like the resources at Nestle to review our process and help coordinate the event based on their expertise.

XII. Fund Raising-Joe Chavez:
a) Auction Dinner Event: Packets with menu selections and seating choices went out this week.
b). Raffle: The ticket sales are going very well. Envelopes including the tickets were handed out at all the Masses last weekend. Planning to hand out packets again at Mass in March and April.