Members Present: Father Tim, Olivia Carrillo, Greg Dumansky, Juliet Mendoza, Alex Perez, Maribeth Spensiero, Jennifer Bunt, Phil Le Franc, Jimmy Mueckay, Joe Chavez and Robert Mahan. Absent: Angie Gonzalez.
The meeting began at 7:00 p.m. and adjourned at 9:00 p.m.
I. Father Tim:
a) Father Tim opened the meeting with a Prayer and welcomed our new Principal, Olivia Carrillo.
b) Father Tim provided updates to the new property. The property is currently being utilized by the Korean Community. They have signed a 3 year agreement for use of the church, office and some classrooms. Incarnation still has plans to use the property as well, however, while we are developing our master plan for the property, other parties will use the property as well.
c) Question was posed if Incarnation will still be able to use the gym for sporting events. Father Tim believes the gym is available; coordination should be done through Rita.
II. Olivia Carrillo:
a) Olivia provided an update regarding open positions for September. The following positions are open: PE Teacher, Kindergarten Aide and 8th grade Aide.
b) Olivia is hoping to finalize the hiring of a new Music teacher by the end of this week.
c) Olivia would like to keep doing the monthly “Coffee with the Principal”. Olivia will review the calendar for dates.
III. Greg Dumansky:
a) Greg distributed the 2007/2008 PTO job assignments to all the members. In addition, to specific assignments, all PTO members will be involved with fundraising. Meetings will take place on the first Tuesday of each month, starting at 7pm.
b) Reminder that everyone should take the Virtus Training. All parents/volunteers that help at the school are required to take this course. Registration can be done online.
c) Monthly School Mass: This is something we would like to continue. Olivia will review the calendar and have the teachers sign up at the next Staff Meeting.
d) Participation Hours: Discussion around how to quantify what a “participation hours” really means. Thought is to have a portion of the hours be directed toward fundraising, maybe 10 hours per family. Also getting parents to commit to how they will complete their participation hours and focus on those parents who have not signed up for hours. Sign up sheets will list only a specific number of spaces, once that sheet is full it should be considered closed. This should allow for more volunteers to assist in fundraising events. Thought also given to increasing the cost of not completing hours. The $500 fee has not been
increased in many years.
e) Continuation of HVAC and Electrical Update: The funds earned during this year’s fundraising events will go toward updating the HVAC & electrical as we are still striving to reach our goal. Greg will check with Vince Petito for updates of the research with the City of Glendale Survey and any Solar Power information available.
f) Auction Dinner Dance: Discussion around keeping the event at the Equestrian Center or looking for other venue locations. Feeling was that most people loved the location last year and we should try to keep the same location for this year’s event. Bob will contact Mina at the Equestrian Center to see what dates are available.
g) Jog-A-Thon: Date has been set for November 16th. Greg would like Bob to coordinate this event with the help of Ann Marie Guinane, who assisted last year.
h) Disaster Drill: To ensure the safety of the children in the event of a disaster, it is essential that we hold a disaster drill this year. The goal will be to keep the drill as close to a real disaster as possible. Roger Sanchez will be contacted by Greg or Phil to see where he left off last year. A date was set for Friday, October 12th.
i) Hospitality Committee: Volunteers are needed for this committee.
j) Suggestion Box: A suggestion box will be placed in the school office.
k) Bio Information: PTO board members need to forward their bio information to Dennis Doyle.
l) Reviewed calendar of upcoming events:
1). Kindergarten Picnic: scheduled for 8-26 from 1-3 pm. Susan Theiring is coordinating the event and does not need any assistance at this time.
2) New Parent Orientation/Social Event on Monday, August 20th at 6pm. Greg would like a list of new parent names and well as including a flyer in the mailing going to the new parents. Flyer will include date and time of the New Parent Orientation Social Event meeting. PTO members are asked to attend the event. Two items to add to the agenda for the New Parent Orientation are: Review car pool rules (speed limit and no cell phone use to be included) Review script/e-script process for new parents
3. Back to School Event will be held on Saturday, September 22nd from 3 to 7 pm. The annual book fair will be open during the event. The book fair will be the week of September 19-26.
Fundraising Ideas:
a) Dodger Night: 70 families attending the game last year. Hopefully with advanced notice more families would attend this year.
b) See’s Candy Sale: This would be a fundraising event held before Christmas. The profit for the school is 50% of the sales. Olivia gave approval to hold the event as long as it’s communicated that purchasing the candy is voluntary and not mandatory.
c) Bingo Nights: Incarnation use to hold Bingo Nights. It needs to be determined if the Archdiocese allows bingo as a fundraising event.
d) Alumni Directory: Question came up if a data base of past alumni exists. This would be a great resource to utilize for fundraising via letters and inviting to the dinner dance. Liz Perez maybe able to help coordinate.
e) Parents Night Out: Jimmy would like to hold another night out for parents. Date was set for October 26th.
VI. Phil Le Franc
a) Phil mentioned that in addition to his role overseeing Maintenance he would also like to assist with e-Scrip.
b) Reviewed that there are two forms of scrip. One, is e-Scrip which is mostly done on-line and the second is the purchase of gift cards, referred to as “scrip” and currently coordinated by Rosanna De Vito. Both items will continue to be offered.
Next PTO meeting is scheduled for Tuesday, September 4th at 7pm.
