PTO Board Meeting Minutes

Members Present: Father Paul, Olivia Carrillo, Greg Dumansky, Juliet Mendoza, Alex Perez, Maribeth Spensiero, Jennifer Bunt, Phil Le Franc, Jimmy Mueckay, Joe Chavez, Robert Mahan and Angie Gonzalez. The meeting began at 7:00 p.m. and adjourned at 9:20 p.m.

I. Father Paul:
a) Opening: Father Paul opened the meeting with a Prayer. Mentioned that the faculty retreat went very well. Everyone is looking forward to a great school year.
b) New Property: Father Paul provided updates to the new property. The Youth Ministry Center is ready to be used. We are looking for a Youth Minister on a part-time basis.
c) Monthly Mass: Father Paul would like to continue to do the monthly school Mass for each grade, and also try to encourage the school family members to attend Sunday Mass. Suggestion made that perhaps at the end of the year we could have a picnic for those children who are altar servers, choir members, lectors etc.
d) Gym at the new Property: Father Paul confirmed the gym is available for use.

II. Principal-Olivia Carrillo:
a) First Day of School: The first day of school went great, the kids and teachers are excited for the new year.
b) Open Positions: All open positions have been filled.
c) Academic Decathlon: It’s possible that the Academic Decathlon will not be held this year. The Los Angeles area does not have a director to coordinate the event.

III. President-Greg Dumansky:
a) Disaster Drill: Roger Sanchez reviewed the disaster drill information completed last year. Provided Phil a contact and suggested a training session be held for the teachers. Reviewed location of supplies and discussed the need for “walkie talkies” for the teachers. Confirmed that the current supplies will not expire.
b) HVAC & Electrical Upgrade: Michael DeSousa provided information on Solar Energy. Reviewed the pros and cons and confirmed that there is a rebate available from GWP. More research is needed to confirm if a solar energy system will support the future needs of the school with the addition of the air conditioning system and if it’s possible to receive future rebates from GWP/City of Glendale.
c) Back to School Event: Scheduled for Saturday, September 22nd. Flyers were sent out in the September 4th Home Messenger.
d) Participation Hours: Sign up sheets will be available at the next PTO meeting. The sheets are starting to fill up which is great news. We need to add a sheet for the Science Fair.
e) Auction Dinner Dance: Deposit made to BrandView in Glendale. Date is set for May 3rd. We may need to review different options for drinks, bar etc. Greg will confirm when food tasting is available.
f) Jog-A-Thon: Date has been set for November 16th. Bob will start to contact the community for sponsors. Bob will also contact Ann-Marie Guinane, who will run the event during the day.
g) Bio Information: Confirmed bios have been sent to Dennis Doyle.
h) Monthly School Masses: Olivia confirmed that the mass dates have been set for each grade. Angie will forward the specific dates to Father Paul.
i) October Meeting: October meeting will be lead by Juliet.

IV. Treasurer-Alex Perez:
a) School Laptop: Alex needs the school laptop for finance committee information. Juliet believes she has it at home.

V. Secretary/Public Relations-Maribeth Spensiero
a) Hospitality Committee: Needs help with the Hospitality Committee. Will be contacting the parents who have signed up.
b) Coffee with the Principal: Olivia will forward the dates for the Coffee with the Principal.

VI. Student Affairs- Jennifer Bunt:
a) Science Fair: We need a Science Fair sign-up sheet at the next PTO Meeting. Angie will make one and bring it the night on the PTO meeting.
b) Student Council: Will be meeting with the Student Council

VII. Parent Involvement-Angie Gonzalez:
a) Mentoring Program: Angie will be working on the Mentoring Program this year. She will be developing sign-up sheets and then pair off the families.
b) Carpool: working on information to pass out regarding carpool rules, signs etc.
c) Home Room Parents: Angie is putting together an information packet for all Home Room parents. This packet will review the responsibilities of the Home Room parent. Will confirm how the Home Room parents will be elected. Does the teacher make the decision?
d) After School Activities: Working on activities for after school. Thoughts are for Chess Club, Spanish and Acting. Angie is working on the insurance required to have an outside teacher and confirm they have been through the Virtus training.
e) Teacher Appreciation Week- May 4-9 2008: Angie would like to really promote Teacher Appreciate week this year. Thought is to have the children write letters to the teachers and maybe have an all school mass on the last day of the week,
Friday, May 9th.

VIII. Maintenance-Phil Le Franc
a) Carpool: Phil is working on the signs to put up in the carpool area.
b) E-scrip: Phil is working to promote E-scrip. We do have a banner and it’s possible we can hang it outside after Sunday Mass. Father Paul suggested announcements be made a Mass so the parish community is aware of the program.

IX. Athletics- Jimmy Mueckay:
a) Gym: Confirmed that the gym is available for use at the new property. Coordination will be done through Rita.
b) Team Sports: Many of the teachers are coaching the sports teams, but we do have some opening still to fill, especially Volleyball-A.
c) Swim Team: Will be run this year by David Henry. The location has changed from Simi Valley to Sherman Oaks. The first meet is September 16th. Practice location and additional information should be coming from Mr. Henry. Some families have asked if it is possible to reduce the fee from per child to a family cost. Many have more than one child that swims and would prefer to pay per family versus per child.

X. Fund Raising- Joe Chavez:
a) Scrip Cards: Would like to work on promoting the benefit of scrip cards. Will speak to Rosanna DeVito to ensure the program is being promoted and mentioned at Mass.
b) Scrip Refund. We still need to confirm if anyone is being given the option to “donate” the excess scrip funds back to the school or if the refund is automatically being given instead of the 50/50 split.
c) Car Raffle: mentioned the idea of holding a car raffle as part of the Auction Event. This could be a great fundraising event. Father Paul approved this idea.

XI. Fundraising-Bob Mahan
a) Jog-A-Thon: will be working to find a chair for the event. Also will contact Ann Marie Guinane for coordinate on the actual day of the event.
b) Supply Box: Bob will need to locate the event supply box and start to contact the sponsors.

Next meeting October 2, 2007