Members Present: Father Paul, Olivia Carrillo, Greg Dumansky, Juliet Mendoza, Maribeth Spensiero, Jimmy Mueckay, Robert Mahan, Joe Chavez and Angie Gonzalez. Absent: Jennifer Bunt, Phil Le Franc and Alex Perez. The meeting began at 7:00 p.m. and adjourned at 9:50 p.m.
Opening: Father Paul opened the meeting with a prayer. The minutes from the November meeting were reviewed and approved.
I. Father Paul:
a) Gift Cards for St. Columbkille: There is a change this year for the children of our sister parish, St. Columbkille. A $25 K-mart (scrip) gift card can be purchased instead of individual presents. The cards are available for purchase after mass, we have sold quite a few and an additional 50 cards will be ordered.
b) Donut Sales: We do not have a lot of participation from the school families to help with the donut sales after Sunday mass. It would be nice to have consistent support from the school families, not only to meet the required participation hours, but for support of the school during the year and summer months.
c) Scrip Announcement: There should be a notice put into the bulletin to remind families they can purchase scrip from the school.
II. Principal- Olivia Carrillo:
a) Rainy Day Carpool: Olivia asked for feedback from the recent rainy day carpool. The feedback given was that it did work for many parents, but that some do have smaller children who could be asleep and also finding the class rooms may be confusing for Grandparents, etc.
b) Open Positions: There are a couple of open positions, Music Teacher, Jr. High Math teacher and Kindergarten Aide. Olivia is working to fill these positions by January.
III. President-Greg Dumansky:
a) Monthly School Mass: The next monthly school mass will be on 12-9, this is the 2nd grade mass.
b) Coffee with the Principal: The next meeting will be on 12-13. Some ideas were presented on how to have the meeting more of a focus group with ideas and solutions from the parents.
c) Jog-A-Thon: Thank you to Bob for a successful Jog-A-Thon. Greg will meet with Bob and Anne Marie to review the event and see if any adjustments need to be made for next year.
d) Sees Candy: The candy is available for pick up on 12-9. The current amount of profit made is $2,200, but sales are still continuing after mass.
e) Parking Issues During School Events: We are still having issues with people parking in the fire zones during school events. One solution is to paint the curbs red.
f) Gym Clean-up Project: The gym clean up project is still in the planning stages. Father Paul mentioned that the three bathrooms will be renovated shortly. The three bathrooms are the men’s, women’s and a handicap restroom.
g) Participation Hours: Reviewed the option of increasing the $500 fee in lieu of completing participation hours. This will be an open item as we need to confirm how many families pay the fee versus complete the hours.
h) Finance Committee: The first Finance Committee meeting was held on 11-26. The committee would like to conduct a survey with other schools in our area to see what programs they offer and the amount of tuition paid. The goal is to see how Incarnation compares to other schools are far as programs offered (i.e. language class, Art, Music, P.E. etc.) and the cost of tuition based on the programs offered.
i) Planning for General PTO Meeting: The next General PTO meeting will be held on 1-29. Suggestion given to have Olivia update the parents as to the “state of the school”. Review of the dress code, handbook etc.
IV. Vice President: Juliet Mendoza:
a) Lunch Program: Juliet will be meeting with the owner of M&F Kitchenette to discuss the lunch program. Suggestions would be to offer different portion sizes for the younger children versus the older children. Also, offer a suggestion to have more of a balanced meal, maybe ensure fruit and salad is included with each lunch.
V. Fund Raising: Bob Mahan:
a) Jog-A-Thon: Bob will review the spreadsheet to determine the top earners so prizes can be given to the winners (children and class winners). We need to deliver or mail the T-shirts and thank you letters to the sponsors.
VI. Secretary/Public Relations: Maribeth Spensiero:
a) Hospitality Committee: Still need assistance with the Hospitality Committee. Next event is the Christmas Program and facility Christmas lunch.
VII. Parent Involvement: Angie Gonzalez:
a) Acting: Classes have been cancelled for the year.
b) Math: Notice went our in the Home Messenger about a math tutoring program. The program would help the children one on one with their math skills and homework. We will see how much interest there is from the parents.
c) Santa Pictures: The Santa pictures will take place on 12-13. The cost is $5.00 per picture. The funds raised will go towards computer software for all grades.
VIII. Athletics: Jimmy Mueckay:
a) Sports Banquet: The Fall Sports Banquet will be held on 12-5 in the auditorium. 100 families are scheduled to attend.
b) Coaching Update: The Parent Waiver Form needs to be updated. Informational packets have been completed for every coach. In addition, we do have First Aid Kits available.
c) After School Basketball Program: There is an interest in having an after school basketball program for the children. Jimmy is working on the details.
d) Dodger Night: A date will be selected, looking for dates in early April (Friday or Saturday night).
IX. Fund Raising-Joe Chavez:
a) Auction Dinner Event: There will be a kick off meeting on 1-17 for the Auction Dinner. Working to get committee members assigned for the various jobs.
b) Vehicle Raffle: Joe was able to secure a car for the raffle, a 2008 Prius, from Bob Smith Toyota in La Cresenta. We will be able to get the car at dealer cost. The value of the car will be roughly $22,000. The car will be available for display in front of the church or school if desired. Discussed the option to have the grand prize winner select the car or a cash prize. If the car is chosen, the winner would need to pay the tax and license fee. Reviewed options for the raffle tickets. One idea is to have each school family sell three $100 tickets versus selling one hundred $1.00 tickets. Discussion occurred around the fact, that this is our biggest fundraiser for the school and we have a lot of time before the auction event, it should not be difficult to have each school family sell three $100 tickets. However, the final raffle ticket price was not determined. Further discussion and review is required before a final decision on the ticket price is confirmed. Tickets would also be sold after church on Sunday.
