Members Present: Olivia Carrillo, Juliet Mendoza, Alex Perez, Maribeth Spensiero, Jennifer Bunt, Phil Le Franc, Joe Chavez, Robert Mahan and Angie Gonzalez. Absent: Greg Dumansky and Jimmy Mueckay.
The meeting began at 7:00 p.m. and adjourned at 9:20 p.m.
Opening: Juliet opened the meeting with a prayer. The minutes from the September meeting were reviewed and approved.
I. Principal-Olivia Carrillo:
a) Sound System: Olivia requested any feedback regarding the current sound system. Thought is that the current system we have been using for the various events is newly purchased and has been working properly.
b) Energy Survey: An energy survey was recently completed at the school. The feedback given was that the current lights can be updated at no charge to the school.
II. Vice President-Juliet Mendoza:
a) HVAC & Electrical Upgrade: Plan is to invite Vince Petito to an upcoming meeting so he can provide an update regarding the electrical system upgrade. We need to confirm if the Jr. High building is ready for AC.
b) General PTO Meeting: Confirmed that Angie has the sign up sheets and has provided the sheets to the various Committee Members. Angie is keeping the master copy.
c) Solar Electrical Proposal: Proposal from Michael DeSousa was reviewed. Before we can continue to look into solar as an option we need an update on the HVAC & Electrical progress.
d) November Meeting: Next meeting will be held on November 6, 2007.
III. Treasurer-Alex Perez:
a) Electrical Upgrade Funds: Idea is to implement the electrical system upgrade in different sections/stages so we can begin to use the funds already raised.
IV. Secretary/Public Relations-Maribeth Spensiero
a) Hospitality Committee: First Coffee with the Principal is scheduled for 10-17. Picture Day is scheduled for 10-18. Coordinating the events and using the sign up sheets for assistance from the parents.
b) Publicity: Hoping to get some school events into the Glendale NewsPress. Angie will forward pictures from recent sporting events with a write up from Mr. Sanchez.
V. Student Affairs- Jennifer Bunt:
a) Playground Screen: The Student Council asked if it would be possible to screen the playground so that passing cars would not bother the students during recess and lunch. For safety reasons the fence will need to be left open so in the event of an emergency safety personal will be able to see into the yard. Thought given to screening the kindergarten yard.
b) Student Council: The students did a great job putting together a newsletter that went out in the Home Messenger. Each student wrote an article for the newsletter on what they hope to accomplish this year.
c) Healthy Snack Sale: The Student Council will be holding a “Healthy Snack Sale” which they hope will encourage their fellow classmates to choose a healthy snack. We will monitor their efforts to see if offering a healthy snack is a good option for monthly class bake sales.
d) Recycling: The Student Council will be setting up recycling bins around the school.
VI. Parent Involvement-Angie Gonzalez:
a) Mentoring Program: Not as many people signed up as hoped. Joe gave idea to pair the 8th grade buddy to the kindergarten partner, this way the families can become familiar with each other. Most of our new families are kinder.
After School Activities:
b) Chess Club: The chess club has started, 44 students are enrolled.
c) Science Adventures: This program will be starting soon, there will be 5 sessions.
d) Karate Class: Will be starting on 10-19
e) Spanish Class: Working on this after school activity, need to confirm the date it will begin.
f) Acting Class: Meeting with the instructor on 10-23 to finalize the program. There will be two age groups.
g) Home Room Parents: Held a meeting with the Home Room parents. Each parent was given a folder outlining their responsibilities. The teachers were also given a copy.
h) Volunteer Sheets: Given to each committee member. Attached to the sign up sheet are instructions regarding use of the helium tank.
i) First Aid Kits: It would be a good idea to make sure all the coaches have first aid kids. Also would like to have a coaches meeting.
j) Parent Waiver Form: There is a form that needs to be signed when parents are driving students off campus.
k) Secret Santa Fundraising Idea: Angie mentioned a fundraising event that could take place in the future. The event is like a mini store where the students are able to buy Christmas gifts for their family or friends. We missed the meetings for this year, but maybe a possibility for next year.
VII. Maintenance-Phil Le Franc
a) Carpool: Carpool is doing great. Suggestion made to make sure the cones are placed in the same location each day. Recently they have been placed differently each day and this can cause confusion for the parents.
b) Scrip: More work is needed to promote scrip. Communication should be made during mass so that everyone is aware of the program and the value it has for the school. Also we need to make sure that the cards are promoted in the next few weeks as we are near the Holidays.
c) Emergency Preparedness Drill: Phil provided an outline of the stations (safe zone, shelter tarps, first aid, dismissal area, etc) that would be set up in the event of an emergency. Also provided was a specific outline of the guidelines/duties that would be used. After review of the information, decision was made to hold practice drills with the teachers and students before we hold the actual disaster drill. The practice drills would be similar practice drills that the students and teachers are already familiar with as they hold monthly fire and drop drills. We will review this further at the next meeting to discuss progress with the practice drills.
VIII. Athletics- Jimmy Mueckay:
a) Cheerleading Tryouts: Tryouts will be held starting on 10-2.
IX. Fund Raising- Joe Chavez:
a) Auction Dinner Dance: Still need a chair person for the event.
b) Car Raffle: Would still like to try the car raffle as this has great potential for raising money.
X. Fundraising-Bob Mahan:
Jog-A-Thon: Bob met with Alex and has the sponsor list from last year. Committee Members are still needed as this is a huge project. Bob will be sending out letters to the community asking for sponsorships. Ann Marie Guinane will be coordinating the event during the day. She will be contacting the fire and police dept. Kids Drawing Contest needs to be started right away so we have a theme and are able to print the t-shirts. Information packet for the parents also needs to be sent out. Work is also needed on the certificates for the students. Bob will let us know if he needs assistance.
