Members Present: Father Paul, Olivia Carrillo, Greg Dumansky, Juliet Mendoza, Maribeth Spensiero, Jimmy Mueckay, Robert Mahan, Joe Chavez and Angie Gonzalez. Absent: Jennifer Bunt, Phil Le Franc and Alex Perez. The meeting began at 7:00 p.m. and adjourned at 9:50 p.m.
Opening: Father Paul opened the meeting with a prayer. The minutes from the November meeting were reviewed and approved.
I. Father Paul:
a) Gift Cards for St. Columbkille: There is a change this year for the children of our sister parish, St. Columbkille. A $25 K-mart (scrip) gift card can be purchased instead of individual presents. The cards are available for purchase after mass, we have sold quite a few and an additional 50 cards will be ordered.
b) Donut Sales: We do not have a lot of participation from the school families to help with the donut sales after Sunday mass. It would be nice to have consistent support from the school families, not only to meet the required participation hours, but for support of the school during the year and summer months.
c) Scrip Announcement: There should be a notice put into the bulletin to remind families they can purchase scrip from the school.
II. Principal- Olivia Carrillo:
a) Rainy Day Carpool: Olivia asked for feedback from the recent rainy day carpool. The feedback given was that it did work for many parents, but that some do have smaller children who could be asleep and also finding the class rooms may be confusing for Grandparents, etc.
b) Open Positions: There are a couple of open positions, Music Teacher, Jr. High Math teacher and Kindergarten Aide. Olivia is working to fill these positions by January.
III. President-Greg Dumansky:
a) Monthly School Mass: The next monthly school mass will be on 12-9, this is the 2nd grade mass.
b) Coffee with the Principal: The next meeting will be on 12-13. Some ideas were presented on how to have the meeting more of a focus group with ideas and solutions from the parents.
c) Jog-A-Thon: Thank you to Bob for a successful Jog-A-Thon. Greg will meet with Bob and Anne Marie to review the event and see if any adjustments need to be made for next year.
d) Sees Candy: The candy is available for pick up on 12-9. The current amount of profit made is $2,200, but sales are still continuing after mass.
e) Parking Issues During School Events: We are still having issues with people parking in the fire zones during school events. One solution is to paint the curbs red.
f) Gym Clean-up Project: The gym clean up project is still in the planning stages. Father Paul mentioned that the three bathrooms will be renovated shortly. The three bathrooms are the men’s, women’s and a handicap restroom.
g) Participation Hours: Reviewed the option of increasing the $500 fee in lieu of completing participation hours. This will be an open item as we need to confirm how many families pay the fee versus complete the hours.
h) Finance Committee: The first Finance Committee meeting was held on 11-26. The committee would like to conduct a survey with other schools in our area to see what programs they offer and the amount of tuition paid. The goal is to see how Incarnation compares to other schools are far as programs offered (i.e. language class, Art, Music, P.E. etc.) and the cost of tuition based on the programs offered.
i) Planning for General PTO Meeting: The next General PTO meeting will be held on 1-29. Suggestion given to have Olivia update the parents as to the “state of the school”. Review of the dress code, handbook etc.
IV. Vice President: Juliet Mendoza:
a) Lunch Program: Juliet will be meeting with the owner of M&F Kitchenette to discuss the lunch program. Suggestions would be to offer different portion sizes for the younger children versus the older children. Also, offer a suggestion to have more of a balanced meal, maybe ensure fruit and salad is included with each lunch.
V. Fund Raising: Bob Mahan:
a) Jog-A-Thon: Bob will review the spreadsheet to determine the top earners so prizes can be given to the winners (children and class winners). We need to deliver or mail the T-shirts and thank you letters to the sponsors.
VI. Secretary/Public Relations: Maribeth Spensiero:
a) Hospitality Committee: Still need assistance with the Hospitality Committee. Next event is the Christmas Program and facility Christmas lunch.
VII. Parent Involvement: Angie Gonzalez:
a) Acting: Classes have been cancelled for the year.
b) Math: Notice went our in the Home Messenger about a math tutoring program. The program would help the children one on one with their math skills and homework. We will see how much interest there is from the parents.
c) Santa Pictures: The Santa pictures will take place on 12-13. The cost is $5.00 per picture. The funds raised will go towards computer software for all grades.
VIII. Athletics: Jimmy Mueckay:
a) Sports Banquet: The Fall Sports Banquet will be held on 12-5 in the auditorium. 100 families are scheduled to attend.
b) Coaching Update: The Parent Waiver Form needs to be updated. Informational packets have been completed for every coach. In addition, we do have First Aid Kits available.
c) After School Basketball Program: There is an interest in having an after school basketball program for the children. Jimmy is working on the details.
d) Dodger Night: A date will be selected, looking for dates in early April (Friday or Saturday night).
IX. Fund Raising-Joe Chavez:
a) Auction Dinner Event: There will be a kick off meeting on 1-17 for the Auction Dinner. Working to get committee members assigned for the various jobs.
b) Vehicle Raffle: Joe was able to secure a car for the raffle, a 2008 Prius, from Bob Smith Toyota in La Cresenta. We will be able to get the car at dealer cost. The value of the car will be roughly $22,000. The car will be available for display in front of the church or school if desired. Discussed the option to have the grand prize winner select the car or a cash prize. If the car is chosen, the winner would need to pay the tax and license fee. Reviewed options for the raffle tickets. One idea is to have each school family sell three $100 tickets versus selling one hundred $1.00 tickets. Discussion occurred around the fact, that this is our biggest fundraiser for the school and we have a lot of time before the auction event, it should not be difficult to have each school family sell three $100 tickets. However, the final raffle ticket price was not determined. Further discussion and review is required before a final decision on the ticket price is confirmed. Tickets would also be sold after church on Sunday.
Tuesday, December 4, 2007
Tuesday, October 2, 2007
PTO Board Meeting Minutes
Members Present: Olivia Carrillo, Juliet Mendoza, Alex Perez, Maribeth Spensiero, Jennifer Bunt, Phil Le Franc, Joe Chavez, Robert Mahan and Angie Gonzalez. Absent: Greg Dumansky and Jimmy Mueckay.
The meeting began at 7:00 p.m. and adjourned at 9:20 p.m.
Opening: Juliet opened the meeting with a prayer. The minutes from the September meeting were reviewed and approved.
I. Principal-Olivia Carrillo:
a) Sound System: Olivia requested any feedback regarding the current sound system. Thought is that the current system we have been using for the various events is newly purchased and has been working properly.
b) Energy Survey: An energy survey was recently completed at the school. The feedback given was that the current lights can be updated at no charge to the school.
II. Vice President-Juliet Mendoza:
a) HVAC & Electrical Upgrade: Plan is to invite Vince Petito to an upcoming meeting so he can provide an update regarding the electrical system upgrade. We need to confirm if the Jr. High building is ready for AC.
b) General PTO Meeting: Confirmed that Angie has the sign up sheets and has provided the sheets to the various Committee Members. Angie is keeping the master copy.
c) Solar Electrical Proposal: Proposal from Michael DeSousa was reviewed. Before we can continue to look into solar as an option we need an update on the HVAC & Electrical progress.
d) November Meeting: Next meeting will be held on November 6, 2007.
III. Treasurer-Alex Perez:
a) Electrical Upgrade Funds: Idea is to implement the electrical system upgrade in different sections/stages so we can begin to use the funds already raised.
IV. Secretary/Public Relations-Maribeth Spensiero
a) Hospitality Committee: First Coffee with the Principal is scheduled for 10-17. Picture Day is scheduled for 10-18. Coordinating the events and using the sign up sheets for assistance from the parents.
b) Publicity: Hoping to get some school events into the Glendale NewsPress. Angie will forward pictures from recent sporting events with a write up from Mr. Sanchez.
V. Student Affairs- Jennifer Bunt:
a) Playground Screen: The Student Council asked if it would be possible to screen the playground so that passing cars would not bother the students during recess and lunch. For safety reasons the fence will need to be left open so in the event of an emergency safety personal will be able to see into the yard. Thought given to screening the kindergarten yard.
b) Student Council: The students did a great job putting together a newsletter that went out in the Home Messenger. Each student wrote an article for the newsletter on what they hope to accomplish this year.
c) Healthy Snack Sale: The Student Council will be holding a “Healthy Snack Sale” which they hope will encourage their fellow classmates to choose a healthy snack. We will monitor their efforts to see if offering a healthy snack is a good option for monthly class bake sales.
d) Recycling: The Student Council will be setting up recycling bins around the school.
VI. Parent Involvement-Angie Gonzalez:
a) Mentoring Program: Not as many people signed up as hoped. Joe gave idea to pair the 8th grade buddy to the kindergarten partner, this way the families can become familiar with each other. Most of our new families are kinder.
After School Activities:
b) Chess Club: The chess club has started, 44 students are enrolled.
c) Science Adventures: This program will be starting soon, there will be 5 sessions.
d) Karate Class: Will be starting on 10-19
e) Spanish Class: Working on this after school activity, need to confirm the date it will begin.
f) Acting Class: Meeting with the instructor on 10-23 to finalize the program. There will be two age groups.
g) Home Room Parents: Held a meeting with the Home Room parents. Each parent was given a folder outlining their responsibilities. The teachers were also given a copy.
h) Volunteer Sheets: Given to each committee member. Attached to the sign up sheet are instructions regarding use of the helium tank.
i) First Aid Kits: It would be a good idea to make sure all the coaches have first aid kids. Also would like to have a coaches meeting.
j) Parent Waiver Form: There is a form that needs to be signed when parents are driving students off campus.
k) Secret Santa Fundraising Idea: Angie mentioned a fundraising event that could take place in the future. The event is like a mini store where the students are able to buy Christmas gifts for their family or friends. We missed the meetings for this year, but maybe a possibility for next year.
VII. Maintenance-Phil Le Franc
a) Carpool: Carpool is doing great. Suggestion made to make sure the cones are placed in the same location each day. Recently they have been placed differently each day and this can cause confusion for the parents.
b) Scrip: More work is needed to promote scrip. Communication should be made during mass so that everyone is aware of the program and the value it has for the school. Also we need to make sure that the cards are promoted in the next few weeks as we are near the Holidays.
c) Emergency Preparedness Drill: Phil provided an outline of the stations (safe zone, shelter tarps, first aid, dismissal area, etc) that would be set up in the event of an emergency. Also provided was a specific outline of the guidelines/duties that would be used. After review of the information, decision was made to hold practice drills with the teachers and students before we hold the actual disaster drill. The practice drills would be similar practice drills that the students and teachers are already familiar with as they hold monthly fire and drop drills. We will review this further at the next meeting to discuss progress with the practice drills.
VIII. Athletics- Jimmy Mueckay:
a) Cheerleading Tryouts: Tryouts will be held starting on 10-2.
IX. Fund Raising- Joe Chavez:
a) Auction Dinner Dance: Still need a chair person for the event.
b) Car Raffle: Would still like to try the car raffle as this has great potential for raising money.
X. Fundraising-Bob Mahan:
Jog-A-Thon: Bob met with Alex and has the sponsor list from last year. Committee Members are still needed as this is a huge project. Bob will be sending out letters to the community asking for sponsorships. Ann Marie Guinane will be coordinating the event during the day. She will be contacting the fire and police dept. Kids Drawing Contest needs to be started right away so we have a theme and are able to print the t-shirts. Information packet for the parents also needs to be sent out. Work is also needed on the certificates for the students. Bob will let us know if he needs assistance.
The meeting began at 7:00 p.m. and adjourned at 9:20 p.m.
Opening: Juliet opened the meeting with a prayer. The minutes from the September meeting were reviewed and approved.
I. Principal-Olivia Carrillo:
a) Sound System: Olivia requested any feedback regarding the current sound system. Thought is that the current system we have been using for the various events is newly purchased and has been working properly.
b) Energy Survey: An energy survey was recently completed at the school. The feedback given was that the current lights can be updated at no charge to the school.
II. Vice President-Juliet Mendoza:
a) HVAC & Electrical Upgrade: Plan is to invite Vince Petito to an upcoming meeting so he can provide an update regarding the electrical system upgrade. We need to confirm if the Jr. High building is ready for AC.
b) General PTO Meeting: Confirmed that Angie has the sign up sheets and has provided the sheets to the various Committee Members. Angie is keeping the master copy.
c) Solar Electrical Proposal: Proposal from Michael DeSousa was reviewed. Before we can continue to look into solar as an option we need an update on the HVAC & Electrical progress.
d) November Meeting: Next meeting will be held on November 6, 2007.
III. Treasurer-Alex Perez:
a) Electrical Upgrade Funds: Idea is to implement the electrical system upgrade in different sections/stages so we can begin to use the funds already raised.
IV. Secretary/Public Relations-Maribeth Spensiero
a) Hospitality Committee: First Coffee with the Principal is scheduled for 10-17. Picture Day is scheduled for 10-18. Coordinating the events and using the sign up sheets for assistance from the parents.
b) Publicity: Hoping to get some school events into the Glendale NewsPress. Angie will forward pictures from recent sporting events with a write up from Mr. Sanchez.
V. Student Affairs- Jennifer Bunt:
a) Playground Screen: The Student Council asked if it would be possible to screen the playground so that passing cars would not bother the students during recess and lunch. For safety reasons the fence will need to be left open so in the event of an emergency safety personal will be able to see into the yard. Thought given to screening the kindergarten yard.
b) Student Council: The students did a great job putting together a newsletter that went out in the Home Messenger. Each student wrote an article for the newsletter on what they hope to accomplish this year.
c) Healthy Snack Sale: The Student Council will be holding a “Healthy Snack Sale” which they hope will encourage their fellow classmates to choose a healthy snack. We will monitor their efforts to see if offering a healthy snack is a good option for monthly class bake sales.
d) Recycling: The Student Council will be setting up recycling bins around the school.
VI. Parent Involvement-Angie Gonzalez:
a) Mentoring Program: Not as many people signed up as hoped. Joe gave idea to pair the 8th grade buddy to the kindergarten partner, this way the families can become familiar with each other. Most of our new families are kinder.
After School Activities:
b) Chess Club: The chess club has started, 44 students are enrolled.
c) Science Adventures: This program will be starting soon, there will be 5 sessions.
d) Karate Class: Will be starting on 10-19
e) Spanish Class: Working on this after school activity, need to confirm the date it will begin.
f) Acting Class: Meeting with the instructor on 10-23 to finalize the program. There will be two age groups.
g) Home Room Parents: Held a meeting with the Home Room parents. Each parent was given a folder outlining their responsibilities. The teachers were also given a copy.
h) Volunteer Sheets: Given to each committee member. Attached to the sign up sheet are instructions regarding use of the helium tank.
i) First Aid Kits: It would be a good idea to make sure all the coaches have first aid kids. Also would like to have a coaches meeting.
j) Parent Waiver Form: There is a form that needs to be signed when parents are driving students off campus.
k) Secret Santa Fundraising Idea: Angie mentioned a fundraising event that could take place in the future. The event is like a mini store where the students are able to buy Christmas gifts for their family or friends. We missed the meetings for this year, but maybe a possibility for next year.
VII. Maintenance-Phil Le Franc
a) Carpool: Carpool is doing great. Suggestion made to make sure the cones are placed in the same location each day. Recently they have been placed differently each day and this can cause confusion for the parents.
b) Scrip: More work is needed to promote scrip. Communication should be made during mass so that everyone is aware of the program and the value it has for the school. Also we need to make sure that the cards are promoted in the next few weeks as we are near the Holidays.
c) Emergency Preparedness Drill: Phil provided an outline of the stations (safe zone, shelter tarps, first aid, dismissal area, etc) that would be set up in the event of an emergency. Also provided was a specific outline of the guidelines/duties that would be used. After review of the information, decision was made to hold practice drills with the teachers and students before we hold the actual disaster drill. The practice drills would be similar practice drills that the students and teachers are already familiar with as they hold monthly fire and drop drills. We will review this further at the next meeting to discuss progress with the practice drills.
VIII. Athletics- Jimmy Mueckay:
a) Cheerleading Tryouts: Tryouts will be held starting on 10-2.
IX. Fund Raising- Joe Chavez:
a) Auction Dinner Dance: Still need a chair person for the event.
b) Car Raffle: Would still like to try the car raffle as this has great potential for raising money.
X. Fundraising-Bob Mahan:
Jog-A-Thon: Bob met with Alex and has the sponsor list from last year. Committee Members are still needed as this is a huge project. Bob will be sending out letters to the community asking for sponsorships. Ann Marie Guinane will be coordinating the event during the day. She will be contacting the fire and police dept. Kids Drawing Contest needs to be started right away so we have a theme and are able to print the t-shirts. Information packet for the parents also needs to be sent out. Work is also needed on the certificates for the students. Bob will let us know if he needs assistance.
Tuesday, September 4, 2007
PTO Board Meeting Minutes
Members Present: Father Paul, Olivia Carrillo, Greg Dumansky, Juliet Mendoza, Alex Perez, Maribeth Spensiero, Jennifer Bunt, Phil Le Franc, Jimmy Mueckay, Joe Chavez, Robert Mahan and Angie Gonzalez. The meeting began at 7:00 p.m. and adjourned at 9:20 p.m.
I. Father Paul:
a) Opening: Father Paul opened the meeting with a Prayer. Mentioned that the faculty retreat went very well. Everyone is looking forward to a great school year.
b) New Property: Father Paul provided updates to the new property. The Youth Ministry Center is ready to be used. We are looking for a Youth Minister on a part-time basis.
c) Monthly Mass: Father Paul would like to continue to do the monthly school Mass for each grade, and also try to encourage the school family members to attend Sunday Mass. Suggestion made that perhaps at the end of the year we could have a picnic for those children who are altar servers, choir members, lectors etc.
d) Gym at the new Property: Father Paul confirmed the gym is available for use.
II. Principal-Olivia Carrillo:
a) First Day of School: The first day of school went great, the kids and teachers are excited for the new year.
b) Open Positions: All open positions have been filled.
c) Academic Decathlon: It’s possible that the Academic Decathlon will not be held this year. The Los Angeles area does not have a director to coordinate the event.
III. President-Greg Dumansky:
a) Disaster Drill: Roger Sanchez reviewed the disaster drill information completed last year. Provided Phil a contact and suggested a training session be held for the teachers. Reviewed location of supplies and discussed the need for “walkie talkies” for the teachers. Confirmed that the current supplies will not expire.
b) HVAC & Electrical Upgrade: Michael DeSousa provided information on Solar Energy. Reviewed the pros and cons and confirmed that there is a rebate available from GWP. More research is needed to confirm if a solar energy system will support the future needs of the school with the addition of the air conditioning system and if it’s possible to receive future rebates from GWP/City of Glendale.
c) Back to School Event: Scheduled for Saturday, September 22nd. Flyers were sent out in the September 4th Home Messenger.
d) Participation Hours: Sign up sheets will be available at the next PTO meeting. The sheets are starting to fill up which is great news. We need to add a sheet for the Science Fair.
e) Auction Dinner Dance: Deposit made to BrandView in Glendale. Date is set for May 3rd. We may need to review different options for drinks, bar etc. Greg will confirm when food tasting is available.
f) Jog-A-Thon: Date has been set for November 16th. Bob will start to contact the community for sponsors. Bob will also contact Ann-Marie Guinane, who will run the event during the day.
g) Bio Information: Confirmed bios have been sent to Dennis Doyle.
h) Monthly School Masses: Olivia confirmed that the mass dates have been set for each grade. Angie will forward the specific dates to Father Paul.
i) October Meeting: October meeting will be lead by Juliet.
IV. Treasurer-Alex Perez:
a) School Laptop: Alex needs the school laptop for finance committee information. Juliet believes she has it at home.
V. Secretary/Public Relations-Maribeth Spensiero
a) Hospitality Committee: Needs help with the Hospitality Committee. Will be contacting the parents who have signed up.
b) Coffee with the Principal: Olivia will forward the dates for the Coffee with the Principal.
VI. Student Affairs- Jennifer Bunt:
a) Science Fair: We need a Science Fair sign-up sheet at the next PTO Meeting. Angie will make one and bring it the night on the PTO meeting.
b) Student Council: Will be meeting with the Student Council
VII. Parent Involvement-Angie Gonzalez:
a) Mentoring Program: Angie will be working on the Mentoring Program this year. She will be developing sign-up sheets and then pair off the families.
b) Carpool: working on information to pass out regarding carpool rules, signs etc.
c) Home Room Parents: Angie is putting together an information packet for all Home Room parents. This packet will review the responsibilities of the Home Room parent. Will confirm how the Home Room parents will be elected. Does the teacher make the decision?
d) After School Activities: Working on activities for after school. Thoughts are for Chess Club, Spanish and Acting. Angie is working on the insurance required to have an outside teacher and confirm they have been through the Virtus training.
e) Teacher Appreciation Week- May 4-9 2008: Angie would like to really promote Teacher Appreciate week this year. Thought is to have the children write letters to the teachers and maybe have an all school mass on the last day of the week,
Friday, May 9th.
VIII. Maintenance-Phil Le Franc
a) Carpool: Phil is working on the signs to put up in the carpool area.
b) E-scrip: Phil is working to promote E-scrip. We do have a banner and it’s possible we can hang it outside after Sunday Mass. Father Paul suggested announcements be made a Mass so the parish community is aware of the program.
IX. Athletics- Jimmy Mueckay:
a) Gym: Confirmed that the gym is available for use at the new property. Coordination will be done through Rita.
b) Team Sports: Many of the teachers are coaching the sports teams, but we do have some opening still to fill, especially Volleyball-A.
c) Swim Team: Will be run this year by David Henry. The location has changed from Simi Valley to Sherman Oaks. The first meet is September 16th. Practice location and additional information should be coming from Mr. Henry. Some families have asked if it is possible to reduce the fee from per child to a family cost. Many have more than one child that swims and would prefer to pay per family versus per child.
X. Fund Raising- Joe Chavez:
a) Scrip Cards: Would like to work on promoting the benefit of scrip cards. Will speak to Rosanna DeVito to ensure the program is being promoted and mentioned at Mass.
b) Scrip Refund. We still need to confirm if anyone is being given the option to “donate” the excess scrip funds back to the school or if the refund is automatically being given instead of the 50/50 split.
c) Car Raffle: mentioned the idea of holding a car raffle as part of the Auction Event. This could be a great fundraising event. Father Paul approved this idea.
XI. Fundraising-Bob Mahan
a) Jog-A-Thon: will be working to find a chair for the event. Also will contact Ann Marie Guinane for coordinate on the actual day of the event.
b) Supply Box: Bob will need to locate the event supply box and start to contact the sponsors.
Next meeting October 2, 2007
I. Father Paul:
a) Opening: Father Paul opened the meeting with a Prayer. Mentioned that the faculty retreat went very well. Everyone is looking forward to a great school year.
b) New Property: Father Paul provided updates to the new property. The Youth Ministry Center is ready to be used. We are looking for a Youth Minister on a part-time basis.
c) Monthly Mass: Father Paul would like to continue to do the monthly school Mass for each grade, and also try to encourage the school family members to attend Sunday Mass. Suggestion made that perhaps at the end of the year we could have a picnic for those children who are altar servers, choir members, lectors etc.
d) Gym at the new Property: Father Paul confirmed the gym is available for use.
II. Principal-Olivia Carrillo:
a) First Day of School: The first day of school went great, the kids and teachers are excited for the new year.
b) Open Positions: All open positions have been filled.
c) Academic Decathlon: It’s possible that the Academic Decathlon will not be held this year. The Los Angeles area does not have a director to coordinate the event.
III. President-Greg Dumansky:
a) Disaster Drill: Roger Sanchez reviewed the disaster drill information completed last year. Provided Phil a contact and suggested a training session be held for the teachers. Reviewed location of supplies and discussed the need for “walkie talkies” for the teachers. Confirmed that the current supplies will not expire.
b) HVAC & Electrical Upgrade: Michael DeSousa provided information on Solar Energy. Reviewed the pros and cons and confirmed that there is a rebate available from GWP. More research is needed to confirm if a solar energy system will support the future needs of the school with the addition of the air conditioning system and if it’s possible to receive future rebates from GWP/City of Glendale.
c) Back to School Event: Scheduled for Saturday, September 22nd. Flyers were sent out in the September 4th Home Messenger.
d) Participation Hours: Sign up sheets will be available at the next PTO meeting. The sheets are starting to fill up which is great news. We need to add a sheet for the Science Fair.
e) Auction Dinner Dance: Deposit made to BrandView in Glendale. Date is set for May 3rd. We may need to review different options for drinks, bar etc. Greg will confirm when food tasting is available.
f) Jog-A-Thon: Date has been set for November 16th. Bob will start to contact the community for sponsors. Bob will also contact Ann-Marie Guinane, who will run the event during the day.
g) Bio Information: Confirmed bios have been sent to Dennis Doyle.
h) Monthly School Masses: Olivia confirmed that the mass dates have been set for each grade. Angie will forward the specific dates to Father Paul.
i) October Meeting: October meeting will be lead by Juliet.
IV. Treasurer-Alex Perez:
a) School Laptop: Alex needs the school laptop for finance committee information. Juliet believes she has it at home.
V. Secretary/Public Relations-Maribeth Spensiero
a) Hospitality Committee: Needs help with the Hospitality Committee. Will be contacting the parents who have signed up.
b) Coffee with the Principal: Olivia will forward the dates for the Coffee with the Principal.
VI. Student Affairs- Jennifer Bunt:
a) Science Fair: We need a Science Fair sign-up sheet at the next PTO Meeting. Angie will make one and bring it the night on the PTO meeting.
b) Student Council: Will be meeting with the Student Council
VII. Parent Involvement-Angie Gonzalez:
a) Mentoring Program: Angie will be working on the Mentoring Program this year. She will be developing sign-up sheets and then pair off the families.
b) Carpool: working on information to pass out regarding carpool rules, signs etc.
c) Home Room Parents: Angie is putting together an information packet for all Home Room parents. This packet will review the responsibilities of the Home Room parent. Will confirm how the Home Room parents will be elected. Does the teacher make the decision?
d) After School Activities: Working on activities for after school. Thoughts are for Chess Club, Spanish and Acting. Angie is working on the insurance required to have an outside teacher and confirm they have been through the Virtus training.
e) Teacher Appreciation Week- May 4-9 2008: Angie would like to really promote Teacher Appreciate week this year. Thought is to have the children write letters to the teachers and maybe have an all school mass on the last day of the week,
Friday, May 9th.
VIII. Maintenance-Phil Le Franc
a) Carpool: Phil is working on the signs to put up in the carpool area.
b) E-scrip: Phil is working to promote E-scrip. We do have a banner and it’s possible we can hang it outside after Sunday Mass. Father Paul suggested announcements be made a Mass so the parish community is aware of the program.
IX. Athletics- Jimmy Mueckay:
a) Gym: Confirmed that the gym is available for use at the new property. Coordination will be done through Rita.
b) Team Sports: Many of the teachers are coaching the sports teams, but we do have some opening still to fill, especially Volleyball-A.
c) Swim Team: Will be run this year by David Henry. The location has changed from Simi Valley to Sherman Oaks. The first meet is September 16th. Practice location and additional information should be coming from Mr. Henry. Some families have asked if it is possible to reduce the fee from per child to a family cost. Many have more than one child that swims and would prefer to pay per family versus per child.
X. Fund Raising- Joe Chavez:
a) Scrip Cards: Would like to work on promoting the benefit of scrip cards. Will speak to Rosanna DeVito to ensure the program is being promoted and mentioned at Mass.
b) Scrip Refund. We still need to confirm if anyone is being given the option to “donate” the excess scrip funds back to the school or if the refund is automatically being given instead of the 50/50 split.
c) Car Raffle: mentioned the idea of holding a car raffle as part of the Auction Event. This could be a great fundraising event. Father Paul approved this idea.
XI. Fundraising-Bob Mahan
a) Jog-A-Thon: will be working to find a chair for the event. Also will contact Ann Marie Guinane for coordinate on the actual day of the event.
b) Supply Box: Bob will need to locate the event supply box and start to contact the sponsors.
Next meeting October 2, 2007
Tuesday, August 7, 2007
PTO Board Meeting Minutes
Members Present: Father Tim, Olivia Carrillo, Greg Dumansky, Juliet Mendoza, Alex Perez, Maribeth Spensiero, Jennifer Bunt, Phil Le Franc, Jimmy Mueckay, Joe Chavez and Robert Mahan. Absent: Angie Gonzalez.
The meeting began at 7:00 p.m. and adjourned at 9:00 p.m.
I. Father Tim:
a) Father Tim opened the meeting with a Prayer and welcomed our new Principal, Olivia Carrillo.
b) Father Tim provided updates to the new property. The property is currently being utilized by the Korean Community. They have signed a 3 year agreement for use of the church, office and some classrooms. Incarnation still has plans to use the property as well, however, while we are developing our master plan for the property, other parties will use the property as well.
c) Question was posed if Incarnation will still be able to use the gym for sporting events. Father Tim believes the gym is available; coordination should be done through Rita.
II. Olivia Carrillo:
a) Olivia provided an update regarding open positions for September. The following positions are open: PE Teacher, Kindergarten Aide and 8th grade Aide.
b) Olivia is hoping to finalize the hiring of a new Music teacher by the end of this week.
c) Olivia would like to keep doing the monthly “Coffee with the Principal”. Olivia will review the calendar for dates.
III. Greg Dumansky:
a) Greg distributed the 2007/2008 PTO job assignments to all the members. In addition, to specific assignments, all PTO members will be involved with fundraising. Meetings will take place on the first Tuesday of each month, starting at 7pm.
b) Reminder that everyone should take the Virtus Training. All parents/volunteers that help at the school are required to take this course. Registration can be done online.
c) Monthly School Mass: This is something we would like to continue. Olivia will review the calendar and have the teachers sign up at the next Staff Meeting.
d) Participation Hours: Discussion around how to quantify what a “participation hours” really means. Thought is to have a portion of the hours be directed toward fundraising, maybe 10 hours per family. Also getting parents to commit to how they will complete their participation hours and focus on those parents who have not signed up for hours. Sign up sheets will list only a specific number of spaces, once that sheet is full it should be considered closed. This should allow for more volunteers to assist in fundraising events. Thought also given to increasing the cost of not completing hours. The $500 fee has not been
increased in many years.
e) Continuation of HVAC and Electrical Update: The funds earned during this year’s fundraising events will go toward updating the HVAC & electrical as we are still striving to reach our goal. Greg will check with Vince Petito for updates of the research with the City of Glendale Survey and any Solar Power information available.
f) Auction Dinner Dance: Discussion around keeping the event at the Equestrian Center or looking for other venue locations. Feeling was that most people loved the location last year and we should try to keep the same location for this year’s event. Bob will contact Mina at the Equestrian Center to see what dates are available.
g) Jog-A-Thon: Date has been set for November 16th. Greg would like Bob to coordinate this event with the help of Ann Marie Guinane, who assisted last year.
h) Disaster Drill: To ensure the safety of the children in the event of a disaster, it is essential that we hold a disaster drill this year. The goal will be to keep the drill as close to a real disaster as possible. Roger Sanchez will be contacted by Greg or Phil to see where he left off last year. A date was set for Friday, October 12th.
i) Hospitality Committee: Volunteers are needed for this committee.
j) Suggestion Box: A suggestion box will be placed in the school office.
k) Bio Information: PTO board members need to forward their bio information to Dennis Doyle.
l) Reviewed calendar of upcoming events:
1). Kindergarten Picnic: scheduled for 8-26 from 1-3 pm. Susan Theiring is coordinating the event and does not need any assistance at this time.
2) New Parent Orientation/Social Event on Monday, August 20th at 6pm. Greg would like a list of new parent names and well as including a flyer in the mailing going to the new parents. Flyer will include date and time of the New Parent Orientation Social Event meeting. PTO members are asked to attend the event. Two items to add to the agenda for the New Parent Orientation are: Review car pool rules (speed limit and no cell phone use to be included) Review script/e-script process for new parents
3. Back to School Event will be held on Saturday, September 22nd from 3 to 7 pm. The annual book fair will be open during the event. The book fair will be the week of September 19-26.
Fundraising Ideas:
a) Dodger Night: 70 families attending the game last year. Hopefully with advanced notice more families would attend this year.
b) See’s Candy Sale: This would be a fundraising event held before Christmas. The profit for the school is 50% of the sales. Olivia gave approval to hold the event as long as it’s communicated that purchasing the candy is voluntary and not mandatory.
c) Bingo Nights: Incarnation use to hold Bingo Nights. It needs to be determined if the Archdiocese allows bingo as a fundraising event.
d) Alumni Directory: Question came up if a data base of past alumni exists. This would be a great resource to utilize for fundraising via letters and inviting to the dinner dance. Liz Perez maybe able to help coordinate.
e) Parents Night Out: Jimmy would like to hold another night out for parents. Date was set for October 26th.
VI. Phil Le Franc
a) Phil mentioned that in addition to his role overseeing Maintenance he would also like to assist with e-Scrip.
b) Reviewed that there are two forms of scrip. One, is e-Scrip which is mostly done on-line and the second is the purchase of gift cards, referred to as “scrip” and currently coordinated by Rosanna De Vito. Both items will continue to be offered.
Next PTO meeting is scheduled for Tuesday, September 4th at 7pm.
The meeting began at 7:00 p.m. and adjourned at 9:00 p.m.
I. Father Tim:
a) Father Tim opened the meeting with a Prayer and welcomed our new Principal, Olivia Carrillo.
b) Father Tim provided updates to the new property. The property is currently being utilized by the Korean Community. They have signed a 3 year agreement for use of the church, office and some classrooms. Incarnation still has plans to use the property as well, however, while we are developing our master plan for the property, other parties will use the property as well.
c) Question was posed if Incarnation will still be able to use the gym for sporting events. Father Tim believes the gym is available; coordination should be done through Rita.
II. Olivia Carrillo:
a) Olivia provided an update regarding open positions for September. The following positions are open: PE Teacher, Kindergarten Aide and 8th grade Aide.
b) Olivia is hoping to finalize the hiring of a new Music teacher by the end of this week.
c) Olivia would like to keep doing the monthly “Coffee with the Principal”. Olivia will review the calendar for dates.
III. Greg Dumansky:
a) Greg distributed the 2007/2008 PTO job assignments to all the members. In addition, to specific assignments, all PTO members will be involved with fundraising. Meetings will take place on the first Tuesday of each month, starting at 7pm.
b) Reminder that everyone should take the Virtus Training. All parents/volunteers that help at the school are required to take this course. Registration can be done online.
c) Monthly School Mass: This is something we would like to continue. Olivia will review the calendar and have the teachers sign up at the next Staff Meeting.
d) Participation Hours: Discussion around how to quantify what a “participation hours” really means. Thought is to have a portion of the hours be directed toward fundraising, maybe 10 hours per family. Also getting parents to commit to how they will complete their participation hours and focus on those parents who have not signed up for hours. Sign up sheets will list only a specific number of spaces, once that sheet is full it should be considered closed. This should allow for more volunteers to assist in fundraising events. Thought also given to increasing the cost of not completing hours. The $500 fee has not been
increased in many years.
e) Continuation of HVAC and Electrical Update: The funds earned during this year’s fundraising events will go toward updating the HVAC & electrical as we are still striving to reach our goal. Greg will check with Vince Petito for updates of the research with the City of Glendale Survey and any Solar Power information available.
f) Auction Dinner Dance: Discussion around keeping the event at the Equestrian Center or looking for other venue locations. Feeling was that most people loved the location last year and we should try to keep the same location for this year’s event. Bob will contact Mina at the Equestrian Center to see what dates are available.
g) Jog-A-Thon: Date has been set for November 16th. Greg would like Bob to coordinate this event with the help of Ann Marie Guinane, who assisted last year.
h) Disaster Drill: To ensure the safety of the children in the event of a disaster, it is essential that we hold a disaster drill this year. The goal will be to keep the drill as close to a real disaster as possible. Roger Sanchez will be contacted by Greg or Phil to see where he left off last year. A date was set for Friday, October 12th.
i) Hospitality Committee: Volunteers are needed for this committee.
j) Suggestion Box: A suggestion box will be placed in the school office.
k) Bio Information: PTO board members need to forward their bio information to Dennis Doyle.
l) Reviewed calendar of upcoming events:
1). Kindergarten Picnic: scheduled for 8-26 from 1-3 pm. Susan Theiring is coordinating the event and does not need any assistance at this time.
2) New Parent Orientation/Social Event on Monday, August 20th at 6pm. Greg would like a list of new parent names and well as including a flyer in the mailing going to the new parents. Flyer will include date and time of the New Parent Orientation Social Event meeting. PTO members are asked to attend the event. Two items to add to the agenda for the New Parent Orientation are: Review car pool rules (speed limit and no cell phone use to be included) Review script/e-script process for new parents
3. Back to School Event will be held on Saturday, September 22nd from 3 to 7 pm. The annual book fair will be open during the event. The book fair will be the week of September 19-26.
Fundraising Ideas:
a) Dodger Night: 70 families attending the game last year. Hopefully with advanced notice more families would attend this year.
b) See’s Candy Sale: This would be a fundraising event held before Christmas. The profit for the school is 50% of the sales. Olivia gave approval to hold the event as long as it’s communicated that purchasing the candy is voluntary and not mandatory.
c) Bingo Nights: Incarnation use to hold Bingo Nights. It needs to be determined if the Archdiocese allows bingo as a fundraising event.
d) Alumni Directory: Question came up if a data base of past alumni exists. This would be a great resource to utilize for fundraising via letters and inviting to the dinner dance. Liz Perez maybe able to help coordinate.
e) Parents Night Out: Jimmy would like to hold another night out for parents. Date was set for October 26th.
VI. Phil Le Franc
a) Phil mentioned that in addition to his role overseeing Maintenance he would also like to assist with e-Scrip.
b) Reviewed that there are two forms of scrip. One, is e-Scrip which is mostly done on-line and the second is the purchase of gift cards, referred to as “scrip” and currently coordinated by Rosanna De Vito. Both items will continue to be offered.
Next PTO meeting is scheduled for Tuesday, September 4th at 7pm.
Subscribe to:
Posts (Atom)